1 November, 2008 Intelligent Mail® Readiness. 2 Agenda Intelligent Mail® Readiness  Full Service Project Schedule/Infrastructure  Recap Full Service.

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Presentation transcript:

1 November, 2008 Intelligent Mail® Readiness

2 Agenda Intelligent Mail® Readiness  Full Service Project Schedule/Infrastructure  Recap Full Service  Intelligent Mail® System Releases/Evaluation  Specifications  Support  Education/Awareness

3 JUNJULAUGSEPOCTNOVDECJANFEB CY 2008 Requirements MARAPRMAYJUNJULAUGSEPOCTNOV CY 2009 FY 2009FY 2008FY 2010 DEC 11/17 (Includes over 10,000 individual requirements) Design 10/1 – 12/12 Build 11/17 – 2/13 SIT 2/2 – 4/12 CAT 3/16 – 4/30 Prep 4/27 – 5/8 Cut Over 5/8 – 5/10 Full Service Project Schedule Go Live FS R1 5/11 Change Control 4/30 – Business Signoff / Acceptance On Schedule Not Scheduled To Start 11/16/08 - P1! Release /19/09 - P1! Release /10/09 - Full Service R1 09/06/09 - Full Service R2 Late Fall - Full Service R3 Go Live FS R2 9/6 Go Live FS R3 Late Fall

4 Full Service Infrastructure

5  Unique Intelligent Mail Barcodes ► Mailpieces, Trays or Sacks, Containers  Electronic Mailing Information ► Mail.dat, Mail.XML, Postal Wizard  Benefits ► Address Correction ► Start-the-Clock Recap Full Service

6  Electronic Mailing Information ► Presort ► Intelligent Mail Barcodes ► Nesting ► By/For ► Qualification Report ► Container Bundle Report ► ZIP Destination Report Recap Full Service

7 Business function specific communication Mail.XML Appointment scheduling CSAs Create, cancel, update, closeout Joint scheduling Queries for self and business partner Data Distribution Start-the-Clock Container Scans Address Correction Detail Report Nixie Detail Report Cast of Characters – Third Party Data Distribution eDocumentation Piece, Container, Nesting Payment Status Query Container Status Query Reconciliation Profile CRIDs, MIDs By/For conflict identification

8  System Readiness  Developing and Designing Systems  Resource Readiness  Re-engineering Processes  Preparing Support Resources  Defining Verification Procedures & Tolerance Approaches  Mailer Readiness  Developing Mailer Migration Plan Intelligent Mail Preparation Now – May 2009

9  Receive and Process Electronic Documentation » Postal Wizard » Mail.dat 09.1 (except Manifest mailings)  Support Customer Supplier Agreements  Provision Start-the-Clock for Mail.dat users  Provision Address Correction for Mail.dat users  Support Mail.XML Appointment Scheduling, Data Distribution and Miscellaneous Messages Intelligent Mail Release 1 (May 2009) Pre-Production Testing (CAT) Production Environment Test Environment 03/31 – 04/24/0905/11/0905/18/09

10  Receive and Process Electronic Documentation  Mail.dat 09.1 (Batch & Itemized Manifest mailings)  Mail.XML 6.0  Provision Start-the-Clock for Mail.XML/Mail.dat users  Provision Address Correction for Mail.XML/Mail.dat users  Support Miscellaneous Mail.XML messages Intelligent Mail Full Service Release 2 (September 2009) Pre-Production Testing (CAT) Production Environment Test Environment 08/01 – 08/07/0909/06/0909/13/09

11  Lower price for Full-Service  Address Correction – Charge for non-compliance Intelligent Mail Full Service Release 3 (Fall 2009) Pre-Production Testing (CAT) Production Environment Test Environment TDBTBD

12  System Readiness  Identify and fix System Issues  Resource Readiness  Implement Learnings and Best Practices  Establish and Validate Tolerances  Refine Processes, Procedures  Mailer Readiness  Approval and Activation Intelligent Mail Program Evaluation May 2009 –Onwards

13 Specifications  A Guide to Intelligent Mail for Letters and Flats ► Version 1 (May 14, 2008) ► Version 2 (September 5, 2008) ► Version 3 (September 23, 2008) ► Version 4 (November 28, 2008)  Customer Supplier Agreements (CSA) ► Version 1 (September 30, 2008) ► Version 2 (November 28, 2008)

14  PostalOne! Technical Guide for Mail.dat 09.1 ► October 3, 2008  PostalOne! Technical Guide for Mail.XML 6.0 ► November 28, 2008  PostalOne! Technical Guide for Data Distribution and Reporting for Full-Service ► November 28, 2008 Specifications

15  Provide mailers with support for Basic and Full- Service Intelligent Mail implementation  Respond timely to mailer inquiries regarding Intelligent Mail implementation  Ensure mailers receive information specific to the inquiry from Subject Matter Experts  Survey vendors, mailers to understand readiness and prepare support resources  Develop vendor software evaluation, approval process Intelligent Mail® Support

16  Extensive Training across key USPS channels to provide Intelligent Mail Support ► Business Mail Acceptance ► Business Service Network ► Sales  Training/Preparing PostalOne! Help Desk to continue to support Intelligent Mail ► Added Resources to support Intelligent Mail ► Continuing to evaluate/update resources Intelligent Mail® Resource Readiness

17  BMA, BMS, Help Desk ► Intelligent Mail barcodes & labels ► eDOC File acceptance/processing ► PostalOne! access ► Feedback/Reports ► Mailer ID Intelligent Mail® Resource Readiness

18 Education/Awareness  Intelligent Mail® University (IMU) Training ► Conducted IMU Bachelors Programs » Intelligent Mail® General Overview » Intelligent Mail® Barcodes » Electronic Documentation » Functionality of Data Produced and Returned by Intelligent Mail » Customer Supplier Agreements » Mixed Mailings, Combined Mailings and Co-Palletization ► Update IMU training with MTAC 124 feedback ► Conduct IMU Webinar training ► Conduct IMU Regional training

19 Education/Awareness  Intelligent Mail® University (IMU) Master Courses  Receive feedback for additional IMU courses from MTAC 124  Develop IMU Master courses  Conduct IMU Webinar training

20 Education/Awareness  Educate customers through key USPS channels ► Business Mail Entry ► Business Service Network ► Sales  PCCs, National Postal Forum  Webinars with vendors and mailers  Association events and publications

21 Education/Awareness  Materials ► Getting Started Guide (New) ► Decision Tree (New) ► A Guide to Intelligent Mail for Letters and Flats ► Updating Intelligent Mail Website/RIBBS ► Technical Specifications ► University Training Materials ► PCC Workshops in a Box ► Video & Discussion Guide ► Publications » PCC Insider, Postal Bulletin, DMM Advisory, MailPro