IT Tech Series - Tips in Developing a Presentation Organize your Ideas! Cathy Pierson IT Liaison

IT Tech Series - Tip 1 – Background Tip 2 – Content/Visuals Tip 3 – Delivery Tip 4 – Final Preparation

IT Tech Series - Who are you presenting to? Audience knowledge level Disposition of the audience (friendly, supportive, neutral, hostile) What is the room setup? A/V equipment Staff supply the equipment Size of room & font size! Tip 1 – Background

IT Tech Series - Tip 2 – Content/Visuals Bullet Points Only. Sentences are too long! Separate slides for each topic. Test Your Visuals. Are they easy read? Simple to follow? Do they illustrate your point? Compare this! One | Two OneTwoOneTwo Use One Font type Titles – 42 points Bullets -32 points

IT Tech Series - Tip 2 – Content/Visuals Seeing makes the most sense Best way to teach Increase the retention of messages Use charts and graphs To illustrate important numbers / figures. Use the real thing if possible. Photos, scanned images The Most Important Rule: Keep It Simple!

IT Tech Series - Tip 3 – Delivery Bad Delivery Habits! Fillers: "ah", "um", and "and“ Annoying movements Too many gestures Screaming clothing Sloppy editing Turning your back

IT Tech Series - Tip 3 – Delivery Good Delivery Habits! …Smile… often.. Visuals. Visuals. Visuals. Ditch the Podium Use Eye Contact Focus on Your Audience Not Your Visuals Be Who You Are

IT Tech Series - Tip 4 – Final Preparation Have you finished?? Who will set up the projector and connect your laptop? Do you have a backup copy of your presentation on disk? Have you practiced?

IT Tech Series - Good Tips…Master Slides Use the Master Slides Setup fonts colors and sizes Add Logos or objects used on every slide Add Header and Footer info Use Background Color & Fill Effects NOTE: Dark Backgrounds are NOT good for printing slides!

IT Tech Series - Use simple uncluttered backgrounds Disclose a point at a time to direct attention Gray out information already covered Use color to direct attention Use bullets as a visual guide

IT Tech Series - Use simple uncluttered backgrounds Disclose a point at a time to direct attention Gray out information already covered Use color to direct attention Use bullets as a visual guide

IT Tech Series - Use simple uncluttered backgrounds Disclose a point at a time to direct attention Gray out information already covered Use color to direct attention Use bullets as a visual guide

IT Tech Series - Use simple uncluttered backgrounds Disclose a point at a time to direct attention Gray out information already covered Use color to direct attention Use bullets as a visual guide

IT Tech Series - Use simple uncluttered backgrounds Disclose a point at a time to direct attention Gray out information already covered Use color to direct attention Use bullets as a visual guide Another Idea!

IT Tech Series Put a slide in that leaves blank answer until you hit the space bar - 2. to test your audience!!! 3. attention/retention on your information.

IT Tech Series - Diagrams to Illustrate Concepts Our Staff Tom Manager John Staff Jim Assistant Mary Manager Kim Staff Anna Assistant Bob Manager Organizational chart –

IT Tech Series - Diagrams to Illustrate Concepts Physical Sciences Social Sciences Humanities Venn Diagram –

IT Tech Series - Charts Note: No- growth levels

IT Tech Series - Recording narration Watch the next series of slides Requires a sound card, microphone and speakers (or headset)

IT Tech Series - Start recording… For Lecture Notes Insert your comments on each slide! Every slide retains your comments. Go back & forth with arrow Keys & space bar

IT Tech Series - ‘John Madden’… free hand! In the Slide Show, you can Right-Click the mouse & choose Pointer Options > Pen Look what you can do!

IT Tech Series - PowerPoint & sound size Sound adds a lot to the file size! Use Other support tools to optimize sound!

IT Tech Series - PowerPoint & sound size, cont’d

IT Tech Series - Video in PowerPoint Take a look at this! Video files - *.avi – are stored externally to PowerPoint. Put in same folder as *.ppt files

IT Tech Series - More Video!

IT Tech Series - Good Luck! Tip 1 – Background Tip 2 – Content/Visuals Tip 3 – Delivery Tip 4 – Final Preparation Be Creative!! Student Examples: