Microsoft Office Illustrated Introductory, Second Edition with Excel 2003 Getting Started

2Getting Started with Excel 2003  Define spreadsheet software  Start Excel 2003  View the Excel window  Open and save a workbook  Enter labels and values Objectives

3Getting Started with Excel 2003 Objectives  Name and move a sheet  Preview and print a worksheet  Get Help  Close a workbook and exit Excel

4Getting Started with Excel 2003 Defining Spreadsheet Software  Microsoft Excel is an electronic spreadsheet program –An electronic spreadsheet program allows you to perform numeric calculations –The spreadsheet is called a worksheet Individual worksheets are stored in a workbook which is the Excel fileIndividual worksheets are stored in a workbook which is the Excel file –By default, a new workbook contains three worksheets

5Getting Started with Excel 2003 Defining Spreadsheet Software (cont.)  Advantages of using Excel –Enter data quickly –Recalculate data easily –Perform what-if analysis –Change the appearance of data –Create charts –Create new worksheets from existing ones

6Getting Started with Excel 2003 Defining Spreadsheet Software (cont.) Sample worksheet with chart

7Getting Started with Excel 2003 Starting Excel 2003  Use the Start button on the taskbar to open Excel Excel program icon Start button

8Getting Started with Excel 2003 Viewing the Excel Window  The worksheet window –The worksheet window contains the columns and rows of the worksheet A worksheet has 256 columns and 65,535 rowsA worksheet has 256 columns and 65,535 rows The intersection of a row and a column is called a cellThe intersection of a row and a column is called a cell Cells contain data (text, numbers, formulas, or a combination of the three)Cells contain data (text, numbers, formulas, or a combination of the three) Each cell has its own unique location called a cell addressEach cell has its own unique location called a cell address –A cell address is identified by its coordinates (A1)

9Getting Started with Excel 2003 Viewing the Excel Window (cont.) Toolbars Active cell Formula bar Sheet tabs Excel window Task pane Task pane list arrow Cell pointer

10Getting Started with Excel 2003 Opening and Saving a Workbook  Create a new worksheet from an existing one –Use the Save As command to create a copy of a file with a new name New filename Current drive or folder

11Getting Started with Excel 2003 Opening and Saving a Workbook (cont.)  Creating a new workbook –Click the New button on the Standard toolbar to create a new workbook  Opening a workbook using a template –A template is a predesigned workbook –Workbook templates include balance sheets, expense statements, loan amortizations, sales invoices, and timecards –Templates contain labels, values, formulas and formatting

12Getting Started with Excel 2003 Entering Labels and Values  A label helps you identify data in a row or column –Enter labels in a worksheet before data –A label can be text, dates, times, or addresses  A value which includes numbers, formulas, and functions are used in calculations –A value is a number or any entry that begins with a special symbol: or $  Labels and values are treated differently and don’t affect one another

13Getting Started with Excel 2003 Entering Labels and Values (cont.)  Type a label or value in the active cell –Confirm an entry by clicking the Enter button on the formula bar or by pressing [Enter], [Tab], or an arrow key Active cell moves to an adjacent cellActive cell moves to an adjacent cell –A range is more than one selected cell Working with ranges makes data entry easyWorking with ranges makes data entry easy

14Getting Started with Excel 2003 Entering Labels and Values (cont.)  Worksheet with labels and values Label Value Range

15Getting Started with Excel 2003 Naming and Moving a Sheet  By default, each workbook contains three worksheets (named Sheet1, Sheet2, and Sheet3)  You can –Rename, color, and organize sheet tabs –Move between worksheets by clicking one of the sheet tabs –Use the sheet tab scrolling buttons to display hidden sheet tabs

16Getting Started with Excel 2003 Naming and Moving a Sheet (cont.)  Use the Sheet relocation pointer to drag a sheet tab to a different location Sheet relocation pointer Renamed sheet Sheet tab scrolling buttons

17Getting Started with Excel 2003 Previewing and Printing a Worksheet  Before printing, it’s a good idea to preview your worksheet –When you preview a worksheet, you see a copy of the worksheet exactly as it will appear on paper Print preview of a worksheet

18Getting Started with Excel 2003 Getting Help  Excel has an extensive help system –Access to definitions, instructions, and useful tips using the Help task pane –The Ask a Question box on the menu bar gives you immediate access to help topics –The animated Office Assistant provides help in two ways Type a keywordType a keyword Ask a questionAsk a question

19Getting Started with Excel 2003 Getting Help  Ways to get help Type a word or question Ask a Question box

20Getting Started with Excel 2003 Getting Help (cont.)  Ways to get help Office Assistant

21Getting Started with Excel 2003 Closing a Workbook and Exiting Excel  When you are finished with a workbook, you can close it –Use the Close command on the File menu or the Close Window button on the menu bar  Exit Excel –Click the Exit command on the File menu or the Close button on the Title bar

22Getting Started with Excel 2003 Closing a Workbook and Exiting Excel Click to close a file Click to exit Excel

23Getting Started with Excel 2003 Summary  Use Excel to create electronic spreadsheets  Use buttons in toolbars  Create multiple sheets within a workbook  Preview worksheet before printing  Use Excel help and online support