State of Florida Emergency Support Function 6 1 EMERGENCY SUPPORT FUNCTION 6 - MASS CARE & EMERGENCY ASSISTANCE “Training for incoming EMAC personnel” A Self Study Course

State of Florida Emergency Support Function 6 2 Course Modules  Module 1 – ESF 6 in the State Plan  Module 2 – ESF 6 procedures  Module 3 – Position Task Books Module 4 – EOC Message System

State of Florida Emergency Support Function 6 3 Module 4 Online Tutorial Reference: ESF EMC New Mission Guide

ESF 6 CEMP Annex ESF 6 SOG ESF 6 Job Aids ESF 6 Position Task Books The ESF 6 CEMP Annex describes “the framework through which a jurisdiction’s departments and agencies, the private sector, not-for-profit and voluntary organizations, and other NGOs coordinate and execute the common emergency management strategies. The actions described in the Support Annexes apply to nearly every type of emergency. Each Support Annex identifies a coordinating agency and cooperating agencies. In some instances, two departments or agencies share coordinating agency responsibilities.” Source: CPG 101 “Standard operating procedures or operating manuals are complete reference documents that provide the purpose, authorities, duration, and details for the preferred method for performing a single function or a number of interrelated functions in a uniform manner.” Source: CPG 101 “Job aids are checklists or other materials that help users perform a task.” Source: CPG 101 Position Task Books describe and identify all the basic tasks a person holding the position should be able to perform properly. Source: NIMS Qualifications Process Guide Comprehensive Preparedness Guide (CPG) 101 Version Developing and maintaining State, Territorial, Tribal and Local emergency plans, November 2010, FEMA

State of Florida Emergency Support Function 6 5 Module 4 Finding and logging into the EM Constellation database.

State of Florida Emergency Support Function 6 6 Student instructions  Follow the instructions on the slides to log in to the software.  Take the online tutorials and read the Help information.  Complete a mission request and information message as instructed.

State of Florida Emergency Support Function 6 7 Click on “EM Community” Go to

State of Florida Emergency Support Function 6 8 Click on “EOC Level”

State of Florida Emergency Support Function 6 9 During training, click on “EMC Test” In a real event, click on “EMC Constellation” Don’t confuse the two! Make sure you are in the right database.

State of Florida Emergency Support Function 6 10 Username: ESF Training Password: if you have not received the training password, ask the ESF 6 EMAC Coordinator

State of Florida Emergency Support Function 6 11 Module 4 Exploring the “Help” tab.

Click on “Help” tab

State of Florida Emergency Support Function 6 13 Click on “Online tutorial”

State of Florida Emergency Support Function 6 14 Work through each of the Web training modules.

State of Florida Emergency Support Function 6 15 Click on “Standard Operating Procedures”

State of Florida Emergency Support Function 6 16 Click on each box to get an understanding of the different procedures. Click on Home to return to this page

State of Florida Emergency Support Function 6 17 Click on “Quick Guide”

State of Florida Emergency Support Function 6 18 Review helpful quick tips to EMC.

State of Florida Emergency Support Function 6 19 Module 4 How to enter a new mission.

Click on “Incidents” tab

State of Florida Emergency Support Function 6 21 Click on “ESF 6 Training” incident

Click on “Missions” tabWhen ready to enter a new mission, click on “New Mission”

State of Florida Emergency Support Function 6 23 Sample ESF 6 request for resources - SANPAC WHO requests WHAT for WHICH County Enter date 30 days from today Click on Orange triangle to reveal entry fields: enter name and contact info of whoever instructed you to enter the mission

State of Florida Emergency Support Function 6 24 Sample ESF 6 request for resources – SANPAC (continued) Click on Orange triangle to reveal entry fields: enter delivery address information Enter name and contact information of person at the delivery address

State of Florida Emergency Support Function 6 25 Sample ESF 6 request for resources – SANPAC (continued) Click on “Save” button to complete request

State of Florida Emergency Support Function 6 26 Module 4 Practical work in entering new missions.

State of Florida Emergency Support Function 6 27 Open the sample kitchen locations spreadsheet

State of Florida Emergency Support Function 6 28 Student assignment  Select one of the kitchen locations on the spreadsheet  Prepare four mission requests for the following resources for your selected location: Water Ice Sanitation package Kitchen support package

State of Florida Emergency Support Function 6 29 Examples of these mission requests  Missions 1 – 4 in the “ESF 6 Training” incident are examples of how to enter these requests: Mission1 –sanitation package Mission 2 – bottled water Mission 3 – kitchen support package Mission 4 – bagged ice  Compare your mission requests to these to see if they are correct.

State of Florida Emergency Support Function 6 30 Module 4 Enter an information message. Respond to an information message. Attach a file to a message.

State of Florida Emergency Support Function 6 31 Student assignment  Enter a new Meal Count report information message  Create a response to that message  Attach the “Sample Meal Count Report” file to that response

Click on “Info” tab

Select “General Information” for Type of Message.

Add “Meal Count Report” to the Subject line.

Enter the message.

Enter contact information and then press the “Save” button.

State of Florida Emergency Support Function 6 37 Student assignment  Enter a new Meal Count report information message.  Create a response to that message  Attach the “Sample Meal Count Report” file to that response

Click on “respond” to the information message you just entered.

Enter: “ESF 6 Meal Count Report for [previous day’s date]” in the Subject line.

State of Florida Emergency Support Function 6 40 Student assignment  Enter a new Meal Count report information message.  Create a response to that message  Attach the “Sample Meal Count Report” file to that response

State of Florida Emergency Support Function 6 41 Sample meal count report

State of Florida Emergency Support Function ) Click on “Browse” 2) Select file

State of Florida Emergency Support Function 6 43 Click on “Save”

State of Florida Emergency Support Function 6 44 Module 4 Summary  You should know how to access EMC online.  You should know how to navigate the different EMC tabs.  You should know how to enter a new mission request and information message.  You should know how to update an information request and enter an attachment.

State of Florida Emergency Support Function 6 45 You are done!  You have completed your ESF 6 self- study course