Supplier Engagement & Tender Compliance

Procurement Officers: Paul Norman Julie Jones

Supplier Engagement & Tender Compliance Session 1 E-Tendering Purpose – To provide an overview of Intend (Walsall Councils e-tendering portal)

1.Application Process (1) 1.) Application process Intend (tendering portal) – register at Supplier Engagement & Tender Compliance

Intend Application Process(1) 1.) Application process Supplier Engagement & Tender Compliance Technical Support Intend – Normal Procurement ‘OPEN’ (SINGLE STAGE) process with Expression of Interest, Invitation to Tender (ITT) online with online questionnaires. Service Providers policies/financial accounts (only winning bidder required to provide these) and supporting documentation to be uploaded (Microsoft Office 2003 or later)

Intend Procurement Process (1) Select tenders and view current tender opportunities that are available. Alternatively search using the search function Supplier Engagement & Tender Compliance

Intend Procurement Process (2) When selecting the tender you wish to take part in select the ‘Express Interest’ button. This is will enable you to access the documentation relating to the procurement exercise. Supplier Engagement & Tender Compliance

Intend Procurement Process (3) Select the tab required. Clarifications and correspondence are posted here Countdown Note the ‘closing date’ you can submit your return until this date, as this is the deadline. Supplier Engagement & Tender Compliance

Intend Procurement Process (4) Documents are detailed in this screen for your viewing and those that are to be returned. Questionnaires are shown that should be completed. Once completed check all documents uploaded and select ‘Submit Return’ Supplier Engagement & Tender Compliance

Intend Procurement Process (5) Online questionnaires enable Walsall Council to eliminate data input error and to collate data easier. Once completed select ‘Save Answers and Close’ Supplier Engagement & Tender Compliance

Intend Procurement Process (6) Uploading documents. These will be specified as Placeholders and listed as a checklist in the return on the screen. ‘Attach Documents’ allows you to upload from your computer. Supplier Engagement & Tender Compliance

Intend Procurement Process (7) My Tender Return shows what you are submitting to the Council Submit Return Confirmation of receipt of return. Supplier Engagement & Tender Compliance

1. Application Process (2) 1.3) Clarification process (Questions) These are asked via Intend through the ‘Correspondence’ section Issued to the market to clarify the process Displayed against the project, notifications (review!!) 1.4) Key Dates and deadlines Will be issued with the Project on Intend and Council website (link) Request Documentation deadline ITT Submission deadline Supplier Engagement & Tender Compliance

End of Session 1 (Questions & Answers) Supplier Engagement & Tender Compliance

Session 2 Tender compliance Purpose – To highlight what a good tender response looks like Supplier Engagement & Tender Compliance

2.1) How to complete a good application Read the instructions and accompanying documents and then read them again. Understand the specification Identify Organisational key strengths Treat like a job application Supplier Engagement & Tender Compliance

Supplier Engagement & Tender Compliance 2.2) Structuring your answer (cross referencing and Bullet points) understand the question, be mindful there may be sub-questions within the question you may want to use bullet points to separate and develop answers use headings and paragraphs to separate different points in your answer you may need to insert information related to question even if provided for another question as one individual doesn’t read the whole submission

Supplier Engagement & Tender Compliance 2.3) Level and Validity of detail we require Look for word count limits this is good indication of level of detail required refer to the weighting in the award criteria and use to reflect content of your response only give information relevant to the question – no other information will be evaluated or scored so don’t send it Only submit requested attachments as no others will be scored.

Supplier Engagement & Tender Compliance  Section 05 Tender Quality Questionnaire Question No QuestionWeightingWord limit 1 Please describe how you will deliver the service in line with the service specification.40%500 2 Please provide a implementation plan showing how you will deliver the service from day one.20%300 3 Please outline how your organisation will contribute to Walsall Councils Social Value10%250

2.4) Maybe Required to come for Interview and Present Your Tender preparation – if applies you will be informed what is required only information relevant to the question should form part of your presentation refer to the weighting in the award criteria and use to reflect content Supplier Engagement & Tender Compliance

To Support you the Council has Adopted The Public Services (Social Value) Act (2012). There is an expectation that Walsall Council contracts will include social value measures as part of their contractual performance monitoring schedules. Providers of services will be required to report on the added value that they have brought to Walsall by: This means we wish to:  Use local suppliers  Create local employment and apprenticeship opportunities for individuals who have been long term unemployed, care leavers  Create opportunities for local voluntary sector organisations and/or social enterprises  Offer work placements to local students  Support local health and well being community initiatives  Build local community capacity/social networks. Supplier Engagement & Tender Compliance

End of Session 2 (Questions & Answers) Supplier Engagement & Tender Compliance