Jo Gardner Desk Services & Resources Manager Bodleian Health Care Libraries

Preparing for Transformation

What were we preparing for? Cairns Library Summer 2012 Knowledge Centre Summer 2012 Reduce floor space – remove 960 m of journal shelves Move book collection to temporary location Move book collection to new location Keep library service running Reduce floor space – remove 86 m of journal shelves Pack books and journals into boxes to move offsite Unpack books and journals and put in new location Keep library service running

Removing Journals: Timeline TimeActivity Nov 2009 – Dec 2010CAIRNS: Record holdings and allocate actions Jan 2011 – Jun 2011CAIRNS: Discard 684 m CAIRNS: Barcode 116 m and send to Swindon Mar 2012 – Apr 2012CAIRNS: Discard 110 m KC: Record holdings and allocate actions May 2012 – Jun 2012KC: Discard 61 m KC: Barcode 25 m and send to Swindon

Removing Journals: The Criteria AvailabilityColourACTION In Bodleian Libraries Available online GREENDISPOSE NOT in Bodleian Libraries Available online YELLOWSend to SWINDON BOOKSTORE NOT in Bodleian Libraries NOT available online PINKKEEP In Bodleian Libraries NOT available online PURPLEPONDER

‘Refreshers’ Spreadsheets

Discarding Journals FIRST: Offer to departments that had donated them Offer to British Library as part of UKRR Scheme THEN: Mark remaining earmarked journals with a cross Stamp “WITHDRAWN” Arrange collection Reorganise remaining journals

Disposing Journals Cross of doom The Cross of Doom

Sending Journals to Swindon Each issue BARCODED and added to system Cairns – 166 m, January-June 2011 Knowledge Centre – 25 m, May-June 2012

Empty shelves

Lessons Learned Start planning early Involve staff, define roles Set mini-goals Cross of Doom: Obvious, but reversible Invest in a good vacuum cleaner