Open Access Opportunities, Policies & Rights IAS ACE Programme 19 November 2015

What is Open Access? What are the routes to Open Access? Warwick Support Available Open Access Policies Creative Commons Licenses Copyright Transfer Agreements The Darker Side of Open Access Presentation outline

providing unrestricted access to research outputs – free and permanent online Current OA policies mainly focus on journal articles and conference proceedings Publishing via Open Access means anyone can read and download the research… – As well as possibly re-use it for commercial or non- commercial purposes. What is Open Access (OA)?

Increase the global visibility and impact of research and the work of the particular research community Increases the chances of work being read and cited Helps co-authors and their visibility Compliance with their funder mandates WRAP provides a single, secure place of deposit that feeds other institutional systems and processes Benefits of Open Access

OPEN ACCESS PUBLISHING (There are 2 routes to OA publishing: Gold and Green) GOLD (Final print version) Author/ institution usually pay APC to publisher Free and immediate access GREEN (Accepted version) No fees paid to publisher Papers are often available after an embargo period e.g. WRAP - Warwick Research Archive Portal

Research funders now mandating open access Policies in place for: – Research Councils UK – Wellcome Trust and other charities – HEFCE in relation to the next REF process Open Access Policies

Outputs required to be OA for the REF – Journal articles – Conference proceedings issued with ISSNs Outputs NOT required to be OA – Books, book chapters, other long-form publications – Conference proceedings issued with ISBNs – Creative writing – Practice-based outputs – Data – Confidential items (e.g., security, commercial reasons) HEFCE Policy - Included/Excluded

To be eligible an output must be: Deposited on acceptance for publication or no later than 3 months after acceptance (you can’t go back after publication!) Deposit the accepted version (version after peer review but before any journal copyediting) This is mandatory for outputs accepted for publication after 1 April 2016 WRAP is a compliant repository Eligibility for REF & the Open Access Policy:

12 months Science/Medical subjects 24 months for Arts and Humanities/Social Sciences 24 months is acceptable for interdisciplinary research Work has to be deposited! Remember on acceptance; if it is under embargo or there are other issues we will keep it on closed access for the necessary period Embargo Periods

Deposit your accepted versions: Contact the WRAP team: Or book a WRAP at my desk session today: warwick.ac.uk/lib-publications/atmydesk More information on WRAP

Author’s are asked to sign these as part of the publication process In many cases the Corresponding Author may sign for all authors BE CAREFUL! – Read carefully and check you agree with what rights you are loosing and what you retain! Copyright transfer agreements

Often ‘cold-call’ by s designed to flatter the author – Offer enticing benefits to authors – Royalties, quick publication, retain your copyright And often follow through with this (!) Publishing with them can restrict your ability to further publish the work elsewhere Some Universities are excluding these publications from consideration for promotion Predatory Open Access Publishers

Check the list of publishers and journals: – – Look for details of the process – Peer-review? Editors? Plagiarism checking? Copyediting? Reputable OA Journals listed in DOAJ - Talk to colleagues – have they heard of the journal or publisher? Ways to protect yourself…

Scholarly Communications Manager and Open Access Officer Information on OA, publisher and funder policies Departmental visits and tailored OA events and training Management and advice on RCUK and COAF ( new fund) block grants WRAP Team Information, training and advice on the use of WRAP and deposit of materials Information on OA, publisher and funder policies Copyright checking and assurance for authors about publisher policies Provision of personalised support through sessions Open Access at Warwick

For more information on Open Access

Yvonne Budden – Scholarly Communications Manager Any Questions…?