EOCEP Pretest Workshop Fall/Winter 2015–16 October 20, 2015 Located on eDIRECT under Documents/Presentations 1 Link to recorded presentation with audio: CID=33b53ca5f5dd4a3396bb77fbec95a0ec

TABLE OF CONTENTS 2 TOPICSLIDE NUMBER Key DatesSlide 4 ResourcesSlide 5 What’s New or ChangedSlides 6–7 PrecodeSlide 8 Online Testing - Training & Support - Preparation - Accommodations - Test Setup Permissions - Rosters & Test Tickets - Regenerating & Restarting a Test - Testing Site Manager Slides 9–27 Slides 10–14 Slides 15–17 Slides 18–19 Slide 20 Slides 21–22 Slides 23–26 Slide 27 Paper/Pencil TestingSlides 28–39

CONTACTING DRC  DIRECT LINE:  For any technical online testing questions, STCs, TAs, and Technology Coordinators may contact DRC, with the DTC’s approval   eDIRECT:  FAX:

KEY DATES DATEDELIVERABLE Sept. 8-17Online Enrollment Oct. 7TAMs Delivered to Districts Oct. 20Pretest Workshop Oct. 21Technology Coordinator Training Nov. 2Online Testing Software, OTTs, and Tutorials Available Nov. 16Test Setup Available Nov. 16Secure Materials – Shipment 1 – Delivered to Districts Nov. 25Precode Labels Delivered to Districts Nov. 30 – Jan. 27STATE TESTING WINDOW Dec. 16Secure Materials – Shipment 2 – Delivered to Districts Jan. 29Last Day to Return Materials Feb. 1 – Mar. 25ALTERNATIVE TESTING WINDOW Mar. 4Data Files, ISRs, and Rosters Available on eDIRECT Mar. 18Printed ISRs and Labels Delivered to Districts 4

RESOURCES Test Administration Manual for Online and Paper/Pencil Testing (October 7) DTC Supplement on eDIRECT (October 20) STC/TA Training Tool (October 21) Online Testing Technology Training Presentation (October 21) DRC INSIGHT Technology User Guide (November 2) Electronic Security Checklists and Packing Lists (November 11) Each of the above resources will be available on eDIRECT on the date shown. 5

WHAT’S NEW OR CHANGED  Actions for IEP violations that occur during online testing  Please see page 8 in the TAM for new clarification.  Test session durations in TAM  Test durations for 95 th percentile shown on page 17.  Afternoon test sessions must be scheduled with sufficient time to allow students to finish testing in one day.  Failure to provide sufficient time is a test security violation.  Updated Course Names 6 Course NameCourse Code Algebra Intermediate Algebra4117 English 13024

WHAT’S NEW OR CHANGED  Process for unlocking Online Test Tickets  The SCDE will not need to approve ticket unlocks for the following instances: Make-up testing due to student illness District/school power or internet outage Students that test over multiple days due to their IEP Plan.  The SCDE will still need to approve unlock requests for instances where students did not have sufficient time to finish their test.  Students who test with emergency forms will now receive ISRs and student labels. Scores for these tests will also be included in the preliminary rosters. The preliminary rosters will indicate that an Emergency form was used, while ISRs and student labels will not. 7

PRECODE  MATERIALS FOR PAPER/PENCIL TESTING  Ordered via Online Enrollment  UPDATE FILE  Used to populate Test Setup for online testers  Precode labels for paper testers  All students—paper and online—will be placed into test sessions 8

ONLINE TESTING  SEATING CHART  Required for each online test session  Include test session name, TA name, all student first initials and last names, and seating locations  Can be created using graph paper or other paper  PowerPoint seating chart creator available on eDIRECT  Secure material; must be returned after testing  STCs send completed seating charts to DTCs; DTCs send to SC Project Team via or mail  Supplemental instructions document is available on eDIRECT SC Project Team; Bass Lake Rd, Maple Grove, MN

ONLINE TESTING – TRAINING & SUPPORT  DRC INSIGHT TECHNOLOGY USER GUIDE  Updated for Fall/Winter ; PDF on eDIRECT  It is recommended that all DTCs and Technology Coordinators read and become familiar with this guide.  Instructions for installation and management of INSIGHT software and Testing Site Manager (TSM) are included. NEW install required for INSIGHT starting Fall 2015  Includes whitelisting information and troubleshooting tips 10

ONLINE TESTING – TRAINING & SUPPORT 11  DRC INSIGHT TECHNOLOGY USER GUIDE, cont.  Supported platforms are printed in the User Guide NEW supported platforms for Fall 2015: ASUS Transformer Pad TF103CE and Dell Venue 10 (both running Android Lollipop 5.0 or higher)  DRC has addressed the audio playback problems that occurred with the English HVA last spring. English passage files will be broken into smaller pieces for smoother loading. Multiple files will provide additional starting points within the passage.  NOTE: DRC has identified some additional audio playback problems on DRC-certified Android devices. Therefore, DRC does not recommend HVA testing using Android devices at this time.

ONLINE TESTING – TRAINING & SUPPORT  TUTORIAL  Available via eDIRECT (no login required)  Link is now available on INSIGHT homepage  Includes audio narration  Guides TAs and students through testing experience, including testing tools and navigation  Highly recommended that it be used prior to Online Tools Training (OTT) May be used in a large-group setting 12

ONLINE TESTING – TRAINING & SUPPORT  ONLINE TOOLS TRAINING (OTT)  Available within INSIGHT software Regular and oral administration (HVA) versions available for all subjects  Public version available: Does not include audio for oral administration  Simulates the student testing experience Correct answers and scores not provided  Technology enhanced item types included for English, Algebra and Biology.  Note: there are no technology enhanced items on the Biology EOCEP test, but they will be field tested in Spring  Students must be given the opportunity to review the OTT as much as needed prior to testing to become familiar with online testing tools and functionality of technology enhanced items. 13

ONLINE TESTING- TRAINING & SUPPORT  TAM – TEST SETUP (eDIRECT)  Includes instructions and screen shots for managing testing Student – profiles and demographic information Teachers Test Sessions Print rosters and test tickets Monitor testing 14

ONLINE TESTING – PREPARATION  Precode  Ensure PowerSchool information is up-to-date According to the SCDE Data Collection Schedule, districts will be transmitting their data for QDC-1October 20- October 29. Information used to populate Test Setup for EOCEP.  Student Training  Schedule sessions for TAs and students to view the Tutorial  Schedule sessions for students to use the OTT Separate from and prior to the operational testing session 15

ONLINE TESTING – PREPARATION  Testing Software  Read the TAM and DRC INSIGHT Technology User Guide  Prepare workstations for testing via INSIGHT Downloads available on eDIRECT Nov. 2 New Install required for new version of Test Engine (INSIGHT) INSIGHT X Upates to Testing Site Manager (TSM) software available Nov. 11 TSM may auto-update depending on previous installation settings Check audio for oral administration (TTS and HVA) Test content for Fall/Winter available one week before testing SC Project team will notify districts via when available 16

ONLINE TESTING – PREPARATION  Test Setup  Provide permissions to STCs and TAs  Ensure that all students are in a Test Session Add students as needed Update demographics and accommodations as applicable Check that a valid Reported SIDN is entered for a student, if different from the Tested SIDN  Print Testing Rosters Reminder: seating chart needed for each session  Print Student Test Tickets Do not distribute to students until prompted by the test administration script 17

ONLINE TESTING - ACCOMMODATIONS ONLINE ACCOMMODATION FEATURES Oral Administration Human Voice Audio (HVA) for directions, items, and passages (same audio as CD-ROM) Text-to-Speech (TTS) for tools and Help content Schools must provide headphones Loose-Leaf Same as regular Form A test Loose-Leaf + Oral Administration Same features as oral administration; student must also have loose-leaf accommodation Schools must provide headphones 18

ONLINE TESTING - ACCOMMODATIONS ONLINE ACCOMMODATION FEATURES Large-Print Fully scalable; students can view items in larger format by testing at workstation with larger monitor Same scaling of items using a 20-inch monitor versus a standard 15-in monitor Large-Print + Oral Administration Same features as oral administration; student must also have large-print accommodation Schools must provide headphones Sign Language Same Form C test a paper/pencil student would receive Note: Video Sign Language (VSL) is not available for Fall/Winter

ONLINE TESTING - TEST SETUP – PERMISSIONS PERMISSIONALLOWS USERS TO: Documents - View Online Testing – Secured Resources (Nov. 2)View secured online testing downloads Test Setup – Device ToolkitSet up organizational units for testing devices (all Tech Coordinators) Test Setup – Primary Window (Nov. 16)Access Test Setup Students – Add/EditAdd/edit students and student data for online testing Students – Download StudentsDownload list of student information for all students in a school Students – Search/ViewSearch/view student data and download search results Teachers – Add/EditAdd/edit teachers who have students testing online Teachers – Search/ViewSearch/view teacher data and download search results Test Session – Add/EditAdd, edit, and deleted test sessions Test Session – Search/ViewSearch/view test session data and download search results Test Session – Status SummaryView testing status summary information Test Setup – View Student StatusView status of Not Started, In Progress, or Complete Test Tickets – View/PrintPrint student test ticket and view individual ticket status Test Tickets – View Questions AttemptedSee questions attempted by students against total number of test questions SC Project assigns permissions to DTCs. DTCs assign to STCs, TAs, and Tech Coordinators as needed. 20

ONLINE TESTING - TEST SETUP – ROSTERS & TICKETS  TESTING ROSTER  Contains form number and username/password assigned to each student  Can be exported to Excel spreadsheet  Should be used as security checklist to sign in/sign out test tickets  Test Tickets – must be distributed, collected, accounted for, and securely destroyed following testing May not be transmitted via or fax 21

ONLINE TESTING - TEST SETUP – ROSTERS & TICKETS  STUDENT TEST TICKETS  Generated automatically  Contain all login information needed to begin testing  STC or TA prints tickets and roster prior to testing  Note that directions on roster have been updated.  TA verifies that each student has the correct ticket  Tests activated once a student logs in with username and password printed on ticket Stagger logins to help avoid login issues due to bandwidth  Secure material – must be distributed, collected, accounted for, and securely destroyed following testing 22

ONLINE TESTING - REGENERATING A TEST  AUTOMATED PROCESS  If a student’s accommodations are updated, the ticket will be automatically updated, if needed.  eDIRECT message will indicate if a new ticket needs to be printed.  If accommodations are updated for a student who has started testing the ticket will not automatically regenerate.  DTCs or STCs must contact the SCDE for any students who start testing without the appropriate accommodations. The student should remain in the testing room if possible (see TAM pages 8 and B-26). 23

ONLINE TESTING - RESTARTING A TEST  Students can “Pause” and then have 20 minutes to resume testing  If student does not return within 20 minutes, student can log in later the same day using the same test ticket  Student responses, sticky notes, highlighters, and flags will be saved  A test may be exited due to inactivity (fire drill, student left without clicking “Pause”)  If student does not return within 20 minutes, student can log in later the same day using the same test ticket  Student responses, sticky notes, highlighters, and flags will be saved 24

ONLINE TESTING - RESTARTING A TEST, cont.  If the student does not resume testing that day, contact the SCDE and SC Project Team for approval to have the student’s test unlocked (see page B-26 of the TAM for actions to take).  If a student submits a test by mistake:  If testing is to resume the same day, contact the SC Project Team to have the student’s test unlocked.  If testing is to resume a different day, contact the SCDE for approval to unlock the student’s test. If approved, the SC Project Team will work with the DTC to unlock the test on the day the student will resume testing. 25

ONLINE TESTING – RESTARTING A TEST, cont. 26  If the student does not finish testing within one day due to a power/internet outage, student illness or IEP accommodation that allows testing on multiple days:  Contact the SC Project Team via to request an unlock for the day the student will resume testing.  If the student does not finish testing within one day due to insufficient time or any other reason:  Contact the SCDE to request approval of the unlock.

ONLINE TESTING - TESTING SITE MANAGER (TSM) 27  The TSM should be checked throughout testing (recommended daily) for unsent responses

PAPER/PENCIL TESTING - MATERIALS  Secure Test Materials Arrive in Districts:  If testing in November/December – November 16  If testing in January – December 16  Inventory materials immediately upon receipt  Record any missing materials  Notify the SC Project Team if something was not received  Order Additional Materials as needed  Consider reuse and intra district transfer first  Order on eDIRECT: Materials – Additional Materials If order is placed by 4pm EST, materials delivered next day 28

PAPER/PENCIL TESTING - MATERIALS  SECURITY CHECKLISTS  Electronic format only; available on eDIRECT  Used to track and monitor receipt and distribution of materials Sign out and sign in all materials to STCs and TAs Indicate date materials were packaged for return Record notes  STCs provide completed checklists to DTCs; DTCs or mail all checklists to SC Project Team  Supplemental Instruction document available on eDIRECT 29

PAPER/PENCIL TESTING - MATERIALS – Form A  REGULAR FORM A  Test Booklet  Answer Document  Oral Administration Script Use with base form (form number ends in zero) of Form A TB when oral admin is identified in IEP  Audio CD-ROM Use with base form of Form A TB when oral admin is identified in IEP PC-compatible 30

PAPER/PENCIL TESTING - MATERIALS – Form A  LOOSE LEAF  Test Booklet Algebra, Biology, USHC – one question per page English – passage over multiple pages; multiple items per page Algebra - reference sheet and large print ruler also included  Answer Document Not included in the test packet Answers must be recorded in an answer document for scoring  Oral Administration Script Can be used with loose leaf test booklet 31

PAPER/PENCIL TESTING - MATERIALS – Form A  LARGE PRINT  Test Booklet Algebra – reference sheet and large print ruler also included  Answer Document Not included in the test packets Answers must be recorded in an answer document for scoring  Oral Administration Script Can be used with large print test booklet 32

PAPER/PENCIL TESTING - MATERIALS – Form C  SIGN LANGUAGE  Test Booklet  Answer Document Not included in the test packet Answers must be recorded in an answer document for scoring  Sign Language DVD Use with Form C TB when signed admin is identified in IEP ASL and PSE available on the same DVD Use with DVD player or computer with DVD capabilities  Algebra - reference sheet and large print ruler also included 33

PAPER/PENCIL TESTING - MATERIALS – Form C  BRAILLE  Test Booklet Print and braille versions Braille TA notes also included Algebra – braille reference sheet and braille ruler included  Answer Document Not included in the test packet Student may use a braillewriter or other method. TA transcribes responses into answer document.  Braille Oral Admin Script/Braille Audio CD-ROM Use with Form C TB when oral admin is identified in IEP CD is PC-compatible 34

PAPER/PENCIL TESTING - LABELS  DO NOT SCORE LABEL  Apply to answer documents that should not be scored  Return in a nonscorable box  Do not label unused/ shrinkwrapped documents  PRECODE LABEL  Provide for paper/pencil testers based on Update File 35

PAPER/PENCIL TESTING - ANSWER DOCUMENTS  One per subject – Form A and Form C testers  Students must record responses in an answer document  If IEP allows student to respond in the test booklet, the TA and monitor must transcribe responses into an answer document  PS# and Student State ID – start coding at left; leading zeroes not necessary  Do not open unused, shrink-wrapped packages 36

PAPER/PENCIL TESTING - ANSWER DOCUMENTS 37

PAPER/PENCIL TESTING - SCHOOL/CLASS HEADER SHEET  Complete one for each class and subject area  Use leading zeroes for section number  Ensure Tested School and Reported School SIDNs are valid  SC Project Team will contact you with any discrepancies 38

PAPER/PENCIL TESTING - RETURN PROCEDURES  Verify correct coding of answer documents and headers  Contact UPS  Materials return deadline: January 29  DRC Return Labels  Scorable: Green  Nonscorable: Grey  UPS-RS Labels  Scorable (Next Day Air): White  Nonscorable (Ground): White  Follow Return Procedures and Packaging Instructions in the TAM 39

QUESTIONS 40

CONTACTING DRC  DIRECT LINE:  For any technical online testing questions, STCs, TAs, and Technology Coordinators may contact DRC, with the DTC’s approval   eDIRECT:  FAX: