S Doogan Unit 1b – Functions of Departments Human Resources Department/ Personnel Department

S Doogan The HR/Personnel Department deals with the employees in the organisation. This covers 4 main areas: This covers 4 main areas: –Recruitment & Selection, –Training and Development, –Staff Welfare and –Health and Safety.

S Doogan Recruitment & Selection Prepare Job Descriptions Prepare Job Descriptions –Contains basic info about the job, eg job title, duties, salary, hours of work, holiday entitlements, etc Prepare Person Specifications Prepare Person Specifications –Contains info on the type of person required for the job, eg qualifications, skills, previous experience, personal qualities, etc

S Doogan Job Description/Person Specification These documents help These documents help –HR staff prepare suitable job advert –Interviewer prepare questions for interview –HR staff to check job applicants fulfil required criteria –People to see whether they would want to do the job –People to check their suitability for the post

S Doogan Recruitment & Selection cont… Advertise jobs as they become available. Advertise jobs as they become available. Prepare & send out job application forms. Prepare & send out job application forms. Collect CVs and references. Collect CVs and references. Prepare a short list of applicants to interview. Prepare a short list of applicants to interview. Interview applicants for jobs. Interview applicants for jobs. Choose appropriate candidate for job. Choose appropriate candidate for job.

S Doogan Training & Development Carry out induction training Carry out induction training –Training given to new employees showing them how the organisation operates. Arrange training courses for departments/staff. Arrange training courses for departments/staff.

S Doogan Welfare & Legislation Preparing contracts of employment for new employees Preparing contracts of employment for new employees Keep staff records Keep staff records Keep records of staff holidays/absences Keep records of staff holidays/absences Deal with disciplinary procedures Deal with disciplinary procedures Make sure the organisation works within government guidelines (the law). Make sure the organisation works within government guidelines (the law).

S Doogan Health & Safety Ensure the organisation looks after the health and safety of its staff. Ensure the organisation looks after the health and safety of its staff. Ensure staff are aware of health & safety procedures. Ensure staff are aware of health & safety procedures. Ensure a record is kept of all accidents. Ensure a record is kept of all accidents.

S Doogan Task !!! The next slide will show you a list of different job titles which exist in the Human Resource Department. The next slide will show you a list of different job titles which exist in the Human Resource Department. Your task is to pick 4 of these job titles and create your own presentation detailing the specific tasks each post would be expected to cover. Your task is to pick 4 of these job titles and create your own presentation detailing the specific tasks each post would be expected to cover. Sources of information you can choose to use: Sources of information you can choose to use: –Leckie & Leckie textbook –The document called Human Resources Summary stored in the Coursework\Business Studies\Unit 1b directory Human Resources Summary Human Resources Summary

S Doogan Staff in the HR Dept Human Resources Manager Human Resources Manager Recruitment Manager Recruitment Manager Training Manager Training Manager Health & Safety Manager Health & Safety Manager Employee Relations Manager Employee Relations Manager Training Officer Training Officer Health & Safety Officer Health & Safety Officer Careers Officer Careers Officer Trainer Trainer HR Assistants (Recruitment, Welfare, etc) HR Assistants (Recruitment, Welfare, etc)

S Doogan Human Resources Manager In charge of HR Dept In charge of HR Dept Interview job applicants Interview job applicants Carry out staff appraisal Carry out staff appraisal Issue warnings to staff Issue warnings to staff Promote staff Promote staff

S Doogan Recruitment Manager Preparing Job Descriptions/Person Specifcations Preparing Job Descriptions/Person Specifcations Selecting candidates to interview Selecting candidates to interview Give feedback to candidates on their interviews Give feedback to candidates on their interviews Preparing contracts of employment Preparing contracts of employment

S Doogan Training Manager

S Doogan Health & Safety Manager

S Doogan Employee Relations Manager

S Doogan Training Officer

S Doogan Health & Safety Officer

S Doogan Trainer

Human Resources Assistant