Parents’ meeting (U) Réunion des parents (U) Parents’ meeting (U) Réunion des parents (U) October/octobre 2015 Welcome! Bienvenue!

Meeting agenda Executive team, org chart, volunteers Presentation from Head-coach Treasurer Race coordinator Branding Events outside regular OSZ calendar Athlete of the month awards Fund raising Questions from parents

Check previous parent meeting slides on French and English

Org chart President Head Coach Vice-President Rep-Nancy Greene Level Rep-U10 Level Rep-U12 Level Rep-U14 Level Rep-U16 Race coordinator Equipment manager Official Coordinator Timing Manager Treasurer Fund raising coordinator Registration Social activities Sponsor Banquet Branding Webmaster

Selection of Level Reps U10: Dany Jacob-David. U12: Krista Wheatley U14: Pascale Bazinet. U16: Patrick McCarthy Inform race secretary if Edelweiss had any scratches for their upcoming race Prepare “what happened last week” – posting on Facebook or blog on website Speed camp (U14, U16). Organize the lodging and meal planning for the speed camp. Register the Edelweiss athletes. Confirm the parents who will stay overnight at the cottage. Follow-up on payment for each participant. Tentative Dates: U14 – February (Calabogie) – see Karen Benson (lodging option) U16 – February 3-7 (MSM)

Head coach

A financial update… …by Chantal Martel, Treasurer positive $18,276 We start off the Year with a positive balance: $18,276 Last Year as a Club, $75,147 we spent $75,147 $82,844 we made $82,844 $7,697 delta - $7,697 Please note – this includes all transactions, including those that end up being reimbursed to the Club (example – Club pays deposit hotel booking for parents)

So..... where’s the money......coming from? Christmas Wreaths/Bake sale SQA return Edelweiss hosted races Race fees $2,350 $1,400 $8,700 $35,800...going towards? OSZ/SQA Fees Equipment (radios, wireless timing, batteries, drill bits, tools, medals, radios rental, brush gates, and more...) Coaches training Fitness Training / Nutritionist Race fees Mikaela Tommy donation $17,230 $11,450 $540 $1,200 $28,750 $300 A financial update……by Chantal Martel, Treasurer

How about the other activities? Money inMoney outDifference Dryland (incl. T-Shirts) BBQ $5,000$4,282$718 $205 Trip to Jay Peak Défi du Carnaval - Le Relais, Lac Beauport Qc Regroupement U12 $13,160 $1,633 $13,012 $1,612 $240 $148 $21 $240 Pot luck $0 A lot of fun! Any questions? Also, feel free to see me after if you wish to obtain additional details on the budget Because these activities are optional, their cost is absorbed by those choosing to participate. A financial update……by Chantal Martel, Treasurer

Race Coordinator STEVE JAGURA

Juges de course-Race officials Formation des officiels / Training for officials Niveau 1: 9 ou/or 10 Jan 2016 Niveau 2: 14 Nov 2015 All Hands: 17 Nov 2015 Bénévolat / Volunteering Contribution monétaire Statistiques saison 2015

Parent involvement Race official and volunteering: All families should complete level 1 training All families: encouraged to complete level 2 All families should contribute to 4 racing activities (penalties?) 2015 Statistics – Official levels Level 1: 48 parents Level 2: 29 parents Level 3: 1 parent

Utilisation de Google Drive Inscription pour le bénévolat Volunteering Register Parents volontaires Edelweiss saison 2015 / Volunteer Parents Edelweiss 2015 season Please fill in your name in the yellow boxes only/S.V.P. inscrire votre nom dans les cases jaunes seulement Catégorie/ CategoryOfficial Race Position/Poste d'officiel pour la course Niveau qualif requis/Qua lif Level required Race Type / Type de course Date : Préparation Date: Préparation/ Preparation 1 Chef préparation de piste/ Course preparation chief 1 2 Préparation de piste/Course Preparation Préparation de piste/Course Preparation 0 Jury Chef de Course/Chief of Race 2 Jury Chef de Course en formation/ In-training Chief of Race 2 Jury Délégué Technique/Technical Director 2 Jury Juge au départ/Start Referee 2 Jury Juge à l'arrivée/Finish Referee 2 Chrono Chef Chrono/Chief Timing 1 Chrono Chef Chrono en formation/In-training Chief of Timing 1 Chrono Chronométreur manuel à l'arrivée/Manuel chrono finish line 1 Chrono Chronométreur 1 + Ordinateur/Timer 1 + Computer 1 Chrono Chronométreur 2 + Ordinateur/Timer 2 + Computer 1 Chrono Starter 1 Chrono Assitant Starter/ Starter assistant 1 Chrono Annonceur/Announcer 0 Chrono Tableau affichage/Board results update - Voir/See note 1 0 Piste/Course Chef de Piste/Chief of Course 2 Chef de Piste en formation/In-training Chief of Course 1 1 Équipe de piste/Course team Dérapeur/Snow plow Juges de Porte/ Gate Judges Chef Juge de Portes/Chief Gate Judge 2 1 Juge de Porte/Gate Judge Admin Secrétaire de course/ Race Secretary 0 1 Secrétariat, inscription/ Secretary, Registration, see/voir note Secrétariat, inscription/ Secretary, Registration 0 3 0

2015 Statistics Approx 80% families did 4 + volunteer days 2015 Race Volunteer - U10-U16 Statistics 2015 Race Volunteer – NG Statistics 70% families did 2+ volunteer days

Equipment manager

Branding Professional look: Website Amazing products: Ski Jackets (Karbon) Cow bells Ski Boot bag badges Red hoodie (Avalanche) Long Tshirt Dryland Tshirt Under consideration: Ski straps

Resources OSZ Website Race notices Points & Standings Equipment SQA website Ski racing rules Audi draw rules and winner

Sport Bien Etre Based on Safesport (USA)

EquipmentU10U12U14-U16 Alpine racing helmet Mandatory GS skisOptional Recommended Slalom skisOptional Recommended GS poles, slalom poles Optional Recommended Edelweiss team jacket Optional Mouth guardOptional Recommended Skin suitNot allowed Mandatory Chin guardOptionalRecommended Pole guardOptionalRecommended Shin guardOptionalRecommended Back BraceOptional FIS helmet

Events outside OSZ calendar EventU10U12U14-U16 Pre-season ski training (Killington) Yes Early season ski training (Tremblant) Tentative Defi carnaval Le RelaisYes No Speed campNo Yes Camp RelèveNo 2 nd year U14- need to qualify End of season provincials NoNeed to qualify CAN-AM finalsNo Need to qualify

Example of expenses for outside events Expenses Killington (Pre-Season) and Tremblant (Early Season) Trips Speed camps Defi carnaval LE RELAIS AccommodationSee Next Slide Approx. $100 (arranged by the club) for 4-5 days $ per night Meals$ per day$20-30 per day$30-50 per day Coaching fees (accommodation, other expenses incl.) $125 for 3 training days or $50 per training day (paid to club) Paid hours 14:30-16:00 (only if applicable) $50 per training day (paid to club) Lift tickets- Registration See Next Slide$0 (included in race fees)$86 (fees for 2015)

Pre- and Early Season Trip Pricing Killington, Vermont, December 4-6 (Friday to Sunday; travel Thursday) Passports and border consent forms (if bringing someone else’s child) required; Travel insurance recommented Studio Hotel room in Killington Grand Resort Hotel (hillside): $158/night Queen murphy bed plus Queen pull-out; full kitchen in each room Health club with outdoor heated pool and two hot tubs Games room, coin laundry, free WiFi, DVD and X-Box games 3 day lift passes for 2 adults and 2 youths (7-18 years old): $237 See October 10 for other pricing options Coaching costs: $125 for 3 days or $50 per day All prices in CAD, including tax RSVP by October 20; Payment due in full by cheque on October 24, 2015 Mont Tremblant, January 7-8 (Thursday to Friday) Depending on demand, costs TBD (need minimum 12 athletes to proceed) Please express your interest to Karen Benson by October 24 Indicate whether preference would be group accommodations (co-ord by club) or individual

Defi Carnaval Le Relais SQA will announce quota per club Only one person (Nathalie) will be able to do initial booking this year (acceptance of quota) and request for additional spots Last year initial quota was 8 but we eventually got all spots requested (15) Respond to Nathalie if interested Priority protocol: 2 nd Year U12 athletes (last year of eligibility) Siblings of attending 2 nd Year U12 athletes Athletes who have never gone U athletes NG athletes

Dates: Check Edelweiss calendar Race fee registration + emergency ID: Sat Oct 24 Level II race official: Nov 14 All Hands Meeting: Nov 17 Holiday wreaths, Volunteer work, Potluck: Sat Nov 14 Ski trip (1): Sat Nov 21 Ski trip (2): Sat Nov 28 Ski trip (3) 3 days: Friday-Sunday Dec 4-6 Ski trip (4) 2 days: Thursday-Friday Jan 7-8 First day of ski season: Saturday Dec 12 Christmas camp: Dec 19-20: Week-end ski training Edelweiss Dec 21, 22, 27, 28, 29, 30: Christmas camp Edelweiss (U athletes- included in snow school programs) Sport psychology sessions: 1 U10-U12, 2 U14-U16 Edelweiss banquet: Saturday April 2016

Race team fees Includes: ACA, SQA, OSZ, Audi, Races & Equipment Includes: Speed Camp registration for U14/U16

Athlete of the month award 4 themes Mid Jan Mid Feb Mid March Edelweiss banquet

Fund raising Sponsor letter is available on teamedelweissequipe.com Holiday wreaths: We strongly encourage 5 wreaths per family Bake sale during race days

Edelweiss = Benefits Kunstadt - Race Team 15% Discount Regular prices Skis, Equipment, Clothing Sporting Life – Blue Cards Racer Nights - savings (Fall) at Kunstadt and Sporting Life stores- check your s and/or website

Looking for volunteers DO NOT FORGET! President (start date end March 2016) Banquet coordinator (Event in April 2016)

QUESTIONS???