Microsoft Office 365 Tenant Options - Project Status Dan Mercer WaTech Chief Technology Officer October 19, 2015watech.wa.gov

Agenda watech.wa.gov What is Microsoft Office 365? Brief History Office 365 Tenant Options Project Project Approach Next Steps October 19, 2015

What Is Microsoft Office 365? watech.wa.gov Microsoft brand name for a collection of subscription- based software products and cloud services October 19, 2015

Brief History watech.wa.gov 2012 – OCIO and multi-agency Office 365 assessment team o Outcome: O365 did not meet several mandatory business requirements and did not have a positive ROI Mar – CTS Advisory Council requested an update o Outcome: O365 much improved but still did not meet several mandatory business requirements Fall 2014 – Some agencies purchase O365 licenses for Office Professional desktop suite o Outcome: Need a means to activate licenses to the Office 365 cloud October 19, 2015

Brief History watech.wa.gov Dec – Office 365 License Activation service launched Single shared tenant in O365 Gov. cloud Integrated with Enterprise Active Directory for single sign-on WaTech manages tenant and license provisioning O365 Services available: Office Pro Plus (desktop suite) automated activation Office Online (Word, Excel, PowerPoint) SharePoint Online OneDrive for Business Contact WaTech service desk to schedule a consult October 19, 2015

Office 365 Tenant Options Project watech.wa.gov Five partner agencies (CTS, DOH, HCA, DOC, DFW) agreed that more complete architectural planning is required Collaborated to engage Microsoft Consulting Services to assess the predominant tenant design choices: o Single-tenant (consolidated or shared tenant) o Multi-tenant (multiple department tenants) Project goal was to understand the options and provide guidance not to prescribe a specific solution October 19, 2015

Office 365 Tenant Options watech.wa.govOctober 19, 2015 DOH DOR L&I DOC DSHS ECY DES HCA ESD DFI DRS DFW DSHS DOH ESD ECY DOR DFI DES L&I DRS HCA DOC DFW Single (consolidated) TenantMultiple Department Tenants Logical isolation between agencies Mirrors current AD forest/domain structure – no GAL-sync required WaTech manages tenant, license provisioning, all infrastructure Natural isolation between agencies Each tenant federates to other tenants for GAL-sync, collaboration Each agency manages own tenant, licenses, federation infrastructure

Project Approach watech.wa.gov Discovery Workshops (Jun-Jul) with the intent of level setting departments on Office 365, while drawing out Business and Technical Requirements specific to tenant design alternatives. Department of Ecology Department of Fish and Wildlife Department of Corrections Department of Health Health Care Authority Employment Security Department WaTech (CTS) Department of Financial Institutions Department of Revenue Department of Labor and Industries Department of Transportation Department of Social and Health Services October 19, 2015

Next Steps watech.wa.gov Nov 3 – Final Meeting With Project Participants Review the Microsoft findings in detail Discuss facts of the analysis Understand business, financial, operational, and strategic impacts of each design alternative Agree on which tenant design approach is most appropriate for the state enterprise Define a strategy for moving forward October 19, 2015

Questions? watech.wa.govOctober 19, 2015