Project Application 6 th edition Guidebook on APEC Projects Wednesday 15 February 2006

Project Application Projects are initiated by economies through Working Groups or Committees Relevant other APEC fora should be consulted where the work cuts across fora SOM may initiate projects on cross-cutting issues with the prior support of relevant APEC fora Projects from SOM Task Forces require at least in principle approval from SOM Projects from CTI sub-fora require explicit approval (and ranking) from CTI

Project Application 6 th edition Guidebook on APEC Projects Chapter 4 Annex B – Application form Annex B1 – Special format for databases and websites requesting APEC funding Annex B2 – Simplified form for self-funded projects Annex B3 –Quality Assessment Framework (QAF) Annex D – Assistance in filling in application form – maximum rates; common waivers

Project Application Face Sheet Title of Project –Short and simple –Explanatory –Distinctive –CTI sub-fora projects should contain the appropriate abbreviation e.g. SCCP, GOS

Project Application Face Sheet Proposing APEC Economy –At least one: usually the economy from which the Project overseer will come. Responsible for arranging co-funding (if required) Co-sponsoring APEC Economies –Number of proposing + co-sponsoring APEC economies must be three or more –No specific requirements on duties/ responsibilities (individual fora though may have their own rules on this)

Project Application Face Sheet Project number –Will be allocated by the APEC Secretariat –Takes into account the ranking of the project by the relevant APEC forum/fora APEC forum abbreviation/ year commencement/ postscript T – TILF A – APEC Support fund (ASF) ‘ ‘ - Operational Account

Project Application Face Sheet Choice of Funding –Operational Account: economic and technical cooperation –APEC Support Fund (ASF): capacity building for APEC developing economies Relevant sub-funds of ASF –TILF Special Account: cooperation projects on trade and investment liberalization and facilitation (15 areas in OAA part 1)

Project Application Face Sheet Financial information –Co-funding required for ASF projects –Co-funding required for TILF projects ~20% for projects from developing economies (11) ~50% for projects from developed economies –Co-funding desirable for Operational Account projects –Exceptions may be given for projects which are required of host economies eg IAP

Project Application Face Sheet Project start date: normally 1 January (current date for urgent projects) Project end date: at latest end November of year after start date. This allows for final disbursement by 31 December that year.

Project Application Face Sheet Brief description of project- its purpose and the principal activities (including when and where) –Emphasis is on brief - but giving a good overall picture of the project

Project Application Face Sheet Project Overseer –Should be knowledgeable of the substance of the project –Should not be a principal in the project

Project Application Project Design ((1) to (6)) (1) Be brief and relevant, concentrating on the most recent priorities (2) usually no more than 3 objectives (4) to (5) describe project outputs and how these will assist the target beneficiaries. This will help provide the answers to (3) on assessment

Project Application Project Design (6) TILF linkage. 15 items in OAA part 1 and where appropriate part 2 Consult with TILF co-ordinator. Ensure that PO/WG consult with Japan

Project Application Linkages ((7) to (9)) Director (Program) can add value by checking with colleagues on related work in other APEC fora WG should check not duplicating work of other international organizations Objective to ensure added value for the project

Project Application Methodology ((10) to (11)) This should be easy to understand for the reader of the project proposal It is desirable to have as many APEC member economies involved as possible in a project. There may be occasions when projects are demonstration projects involving one or two economies or where for obvious reasons projects are not applicable to all members (eg on mining)

Project Application Dissemination of Project Output (12) Consult with Director (Communications and Public Affairs) On-line / soft copy publication is often most cost- effective Publication costs should not normally exceed US$5,000 and often be considerably less Occasionally output may be suitable for a wider audience.

Project Application Gender Concerns ((13 to (14)) Ensure gender concerns are brought into the project at an early stage – eg a project on microfinance should consider the particular problems of access to micro- finance for women who make up a significant proportion of micro- entrepreneurs

Project Application Budget ((15) to (17)) and Annex A Direct labour –Speakers honorarium (not for government officials) maximum US$1,500: should normally be less than US$1,000 –Consultant fees – less than US$80/ hour (indicative amount) –Secretarial assistance – less than US$20/hour –Translators fees (including SI) – need to justify in project proposal

Project Application Budget Airfares budget should be based on broad regional parameters: –SE Asia –NE Asia –Australasia – separate costings may need to be given for Papua New Guinea –Latin America –Russia

Project Application Budget Airfares restricted economy class except for speakers/ experts for travel in excess of 12 hours where restricted business class is given Airfares for participants from travel-eligible economies only (11 APEC developing member economies). Participants from other economies must be funded by the relevant economy

Project Application Budget Per diem UN per diem of destination city paid for arrival day + duration of APEC event as additional payment 3 day workshop = 4.75 days per diem ( ) Per diem paid to all speakers/ experts: active participants from APEC developing economies only - with waiver and for a maximum of 2 per economy Government officials – waiver required

Project Application Budget Equipment – computer equipment should be required less and less now as such items are now more standard in ministries/ universities, etc Photocopying – maximum of US$2,000: payable on reimbursement only Communications – maximum of US$2,000. If videoconferencing can save travel costs the amount could increase

Project Application Budget Hosting costs Maximum of US$5,000 for a 2-day conference: pro rata for longer. Meals/ coffee breaks/ souvenirs are not fundable Organisers should use competitive bidding to source venues wherever possible. Not necessary to be in expensive city centre locations.

Project Application Urgent Projects (18) Urgency definition in Chapter 2 – related to Ministerial/ Leaders’ Statements/ Declarations

Project Application QAF For OA and ASF projects To be filled in by Small Group of relevant APEC forum (not by the PO) and results reflected back to the PO so that improvements may be made Only necessary to rescore if significant changes made as a result

Project Application A workshop on project management will be held later in 2006 THE END