Management tool

Madrid, May 2015 Outline  Evolution  Objectives  Full internship activation process  Talentoteca and financial department connection  Advantages  Conclusions  Companies talent management Joint staff training event 2

Madrid, May 2015 Joint staff training event 3

Madrid, May 2015 Talentoteca development First platform Joint staff training event 4

Madrid, May 2015 CV-NET Obsolete Not attractive Not intuitive: companies did not register because it was complicated and not user friendly Candidates were confused when applying to offers There were no updates about new degrees Long process/time to activate an internship Joint staff training event 5

Madrid, May 2015 Objectives Attract candidates and companies: – Create a visual, intuitive and attractive website for companies and candidates. Improve the internal management department in terms of: – Facilitate management of high number of internships – Save time – Avoid the Outlook contact and centralize all communications through the platform. Eliminate paperwork and use an online tool. Joint staff training event 6

Madrid, May 2015 Offer position Selection process Final selection Offer publication Pre-selection Internship start Management Internship reports Application Registration and information requested  Companies: National and international.  Candidates: Students and recent graduates up to 30 years old.  Manager: FUE management team COMPANY FUE MANAGER INTERN Users Joint staff training event 7

Madrid, May 2015  Company logo  Featured internship offers  Attractive and visual Company registration Joint staff training event 8

Madrid, May 2015 Offer positions Number of positions offered Preferred profile Skills requested Possibility to attach the offer Joint staff training event 9

Madrid, May 2015 Company Homepage Joint staff training event 10

Madrid, May 2015 Offer Revision Check requirements Contact the company Generate the agreement with the information filled in by the company Joint staff training event 11

Madrid, May 2015 Offer publication Joint staff training event 12

Madrid, May 2015 Candidate registration Joint staff training event 13

Madrid, May 2015 Candidate registration Profile Professional fields Personal skills Mobility options Joint staff training event 14

Madrid, May 2015 Application Joint staff training event 15

Madrid, May 2015 Application form and documents Confirm that the candidate meets all requirements Authorization to provide personal information to the company Joint staff training event 16

Madrid, May 2015 Pre-selection process Colour coded Quick look at the status of each offer Joint staff training event 17

Madrid, May 2015 Pre-selection process Check profile CV Documents attached The student receives a notification to confirm interest in the offer Joint staff training event 18

Madrid, May 2015 Candidate search Academic degree Languages Residence Age Student/Recent graduated … Joint staff training event 19

Madrid, May 2015 Candidate evaluation Once the student has been selected by FUE, the company evaluates the profile. Interview Final selection Joint staff training event 20

Madrid, May 2015 Internship activation process Contact with the selected candidate and internship activation process Joint staff training event 21

Madrid, May 2015 Selection process “You have been selected, do you want to accept the position?” Upload the requested information to activate the internship: Insurance number, ID scanned, agreement signed, financial information… Joint staff training event 22

Madrid, May 2015 Internship agreement The platform will generate the agreement by using the legal information provided by the company. Joint staff training event 23

Madrid, May 2015 Confirm or complete: Financial information Agreements signed Contact information Insurance number Documents required to activate internship. Internship agreement Joint staff training event 24

Madrid, May 2015 Internship activation Joint staff training event 25

Madrid, May 2015 Internship activation alerts Joint staff training event 26

Madrid, May 2015 Internship activation Company Agreement In-company training plan Student information and documents  Remove the offer from the platform  Inform unsuccessful candidates Joint staff training event 27

Madrid, May 2015 Other features  Share the offer on social networks  Import CV from Linked-in network  Export database to create reports, statistics, etc.  iPad management  Internship agreements control  Incident control (sick leaves, intern waiver...)  Coloured notes. Possibility to add notes to companies’ and candidates’ profiles in order to save time and inform other managers. Joint staff training event 28

Madrid, May 2015 Other features Personal calendar/Agenda Each manager has access to a personal calendar which automatically includes all the information regarding their future tasks, internships start dates, internships reports… Joint staff training event 29

Madrid, May 2015 Other features Internship reports alerts Joint staff training event 30

Madrid, May 2015 Other features Message templates Upload documents General Internship information Recommendations Internship procedures... Joint staff training event 31

Madrid, May 2015 Financial functions Connect management platform with accounting program Export data Generate plain text documents with internships information Joint staff training event 32

Madrid, May 2015 Export information per program and record all operations Joint staff training event 33

Madrid, May 2015 Import data to ERP (Navision) accounting applications Navision Accounting program: Modify internship information Add new internship information Joint staff training event 34

Madrid, May 2015 Advantages Innovative Functional User friendly Intuitive Controlled management Export data for reports Reduce resources required Save time (up to 10 minutes per internship activation) Reduce the platform training period Streamline the whole process Joint staff training event 35

Madrid, May 2015 Companies Talent Management  5 Key Universities (employer branding, positioning)  Internships throughout the year  Placed in different cities  Airbus Group internships management centralized by FUE  Up to 300 interns each year Joint staff training event 36

Madrid, May 2015 Companies Talent Management  Two ad-hoc programs: Madrid & Barcelona  Once a year  Strong communication campaign  One-month training period  Different profiles  Job contract  HP Talent management centralized by FUE Joint staff training event 37  Summer students program (20-30 positions)  Internship programs throughout the year  BP Talent management centralized by FUE

Madrid, May 2015 Companies Talent Management  A specific program for each company division  Different periods  National and international Joint staff training event 38 Telefónica Global Solutions Telefónica Global Experience Telefónica I+D TID Campus Telefónica Global Technology ITalentum 3 Talentum

Madrid, May 2015 Companies Talent Management and Talentoteca Joint staff training event 39

Madrid, May 2015 Conclusions  User friendly (companies, applicants, managers)  Colour coded  Platform tailored to IO needs  Avoidance of mistakes  Five-minute total activation time for each internship  Monitoring of the activation process  Adapted to all possibilities Joint staff training event 40

Madrid, May 2015 Talentoteca in numbers Joint staff training event candidates Activated internships companies

Madrid, May 2015 Joint staff training event 42