April 12, 2005 WHAT DOES IT MEAN TO BE AN ARCHIVES? Trusted Digital Repository Model Original Presentation by Bruce Ambacher Extended by Don Sawyer 12 April 2005, CCSDS/DAI Athens Workshop Trusted Digital Repository Model Original Presentation by Bruce Ambacher Extended by Don Sawyer 12 April 2005, CCSDS/DAI Athens Workshop

April 12, 2005 Slide 2 Origins Preserving Digital Information: Report on the Task Force on Archiving of Digital Information, May 1, 1996 by The Commission on Preservation and Access and RLG Reference Model for an Open Archival Information System (OAIS) by CCSDS Archival Workshop on Ingest, Identification and Certification by NASA & NARA Trusted Digital Repositories Report by RLG Preserving Digital Information: Report on the Task Force on Archiving of Digital Information, May 1, 1996 by The Commission on Preservation and Access and RLG Reference Model for an Open Archival Information System (OAIS) by CCSDS Archival Workshop on Ingest, Identification and Certification by NASA & NARA Trusted Digital Repositories Report by RLG

April 12, 2005 Slide 3 Goal & Challenge  The goal of this project is to identify digital repositories capable of reliably storing, migrating, and providing access to digital collections.  The challenge is to produce certification requirements, delineate a process for certifications, and identify a certifying body (or bodies) that can implement the process.  The goal of this project is to identify digital repositories capable of reliably storing, migrating, and providing access to digital collections.  The challenge is to produce certification requirements, delineate a process for certifications, and identify a certifying body (or bodies) that can implement the process.

April 12, 2005 Slide 4 Charge  Define and develop a certification plan:  identify certifying body or bodies;  identify timetable for execution and adherence;  identify frequency or cycle of certification;  create technical models;  if possible, create economic models for sustainability of independent certifying program/body; and  create implementation scenarios.  Define and develop a certification plan:  identify certifying body or bodies;  identify timetable for execution and adherence;  identify frequency or cycle of certification;  create technical models;  if possible, create economic models for sustainability of independent certifying program/body; and  create implementation scenarios.

April 12, 2005 Slide 5 Charge  Define the conditions for revocation of certification and suggest appropriate action plans for endangered digital information.  Review recent literature and consult with appropriate organizations  Review and address applicability of existing certification options  Identify a list of certifiable elements (attributes, processes, functions, activities)  Create a standard certification process or a framework that can be implemented across domains or types of digital repositories  Define the conditions for revocation of certification and suggest appropriate action plans for endangered digital information.  Review recent literature and consult with appropriate organizations  Review and address applicability of existing certification options  Identify a list of certifiable elements (attributes, processes, functions, activities)  Create a standard certification process or a framework that can be implemented across domains or types of digital repositories

April 12, 2005 Slide 6 Membership  Bruce Ambacher, Co-Chair National Archives and Records Administration  Robin Dale, Co-Chair Program Officer, RLG staff liaison,  John Berry, Internet Archive  Connie Brooks, Stanford University  Dale Flecker, Harvard University  Marie-Elise Freon, Bibliothèque nationale de France  David Giaretta, Rutherford Appleton Laboratory, Council for the Central Laboratory of the Research Councils, UK  Babak Hamidzadeh, Library of Congress  Maggie Jones, Digital Preservation Coalition, UK  Nancy McGovern, Cornell University  Don Sawyer, National Aeronautics and Space Administration  Johan Steenbakkers, Koninklijke Bibliotheek, Netherlands  Taylor Surface, OCLC  Bruce Ambacher, Co-Chair National Archives and Records Administration  Robin Dale, Co-Chair Program Officer, RLG staff liaison,  John Berry, Internet Archive  Connie Brooks, Stanford University  Dale Flecker, Harvard University  Marie-Elise Freon, Bibliothèque nationale de France  David Giaretta, Rutherford Appleton Laboratory, Council for the Central Laboratory of the Research Councils, UK  Babak Hamidzadeh, Library of Congress  Maggie Jones, Digital Preservation Coalition, UK  Nancy McGovern, Cornell University  Don Sawyer, National Aeronautics and Space Administration  Johan Steenbakkers, Koninklijke Bibliotheek, Netherlands  Taylor Surface, OCLC

April 12, 2005 Slide 7 Current Activities  Progress to date through and teleconferences (now weekly)  Invitational workshop March at NARA  Grant Application  Complete development work  Progress to date through and teleconferences (now weekly)  Invitational workshop March at NARA  Grant Application  Complete development work

April 12, 2005 Slide 8 New Framework Based on OAIS Responsibilities  Repository negotiates for and accepts appropriate information from producers (e.g., depositors, creators) :  Repository obtains sufficient control of the digital object and all appropriate metadata provided to the level needed to ensure long- term preservation. [This includes physical and legal control issues.]  Repository must determine - either by itself or in conjunction with other parties - which communities should become the Designated Community, and therefore should be able to understand/utilize the information provided  Repository must ensure that the information to be preserved is independently understandable to [able to be utilized by] the designated community. In other words, the community should be able to understand/utilize the information without needing the assistance of the experts who produced the information.  Repository must follow documented policies and procedures which ensure the information is preserved against all reasonable contingencies, and which enable the information to be disseminated as authenticated copies of the original, or as traceable to the original.  Repository must make the preserved information available to the Designated Community.  Repository negotiates for and accepts appropriate information from producers (e.g., depositors, creators) :  Repository obtains sufficient control of the digital object and all appropriate metadata provided to the level needed to ensure long- term preservation. [This includes physical and legal control issues.]  Repository must determine - either by itself or in conjunction with other parties - which communities should become the Designated Community, and therefore should be able to understand/utilize the information provided  Repository must ensure that the information to be preserved is independently understandable to [able to be utilized by] the designated community. In other words, the community should be able to understand/utilize the information without needing the assistance of the experts who produced the information.  Repository must follow documented policies and procedures which ensure the information is preserved against all reasonable contingencies, and which enable the information to be disseminated as authenticated copies of the original, or as traceable to the original.  Repository must make the preserved information available to the Designated Community.

April 12, 2005 Slide 9 Hierarchical Structure  Negotiates with Producers  Obtains sufficient control of information  Determines Designated Communities  Ensure independently understandable to Designated Communities  Acquires and maintains adequate documentation  Uses Designated Community relevant strategies and standards  Has mechanisms for monitoring/notification of representation information becoming non-viable  Provides evidence of success of Preservation Planning  Follows documented policies/procedures to ensure preservation and ability to disseminate authenticated/traceable copies to original  Ensure information received, verified, into AIP, and into Archival Storag  Ensure AIP information preserved through long-term management  Robustness of infrastructure to hold/manage AIPs  Has current, sound, documented, implemented preservation strategies  Ensure AIP has sufficient associated Descriptive Information to serve Designated Community  Makes preserved information available to Designated Community  Negotiates with Producers  Obtains sufficient control of information  Determines Designated Communities  Ensure independently understandable to Designated Communities  Acquires and maintains adequate documentation  Uses Designated Community relevant strategies and standards  Has mechanisms for monitoring/notification of representation information becoming non-viable  Provides evidence of success of Preservation Planning  Follows documented policies/procedures to ensure preservation and ability to disseminate authenticated/traceable copies to original  Ensure information received, verified, into AIP, and into Archival Storag  Ensure AIP information preserved through long-term management  Robustness of infrastructure to hold/manage AIPs  Has current, sound, documented, implemented preservation strategies  Ensure AIP has sufficient associated Descriptive Information to serve Designated Community  Makes preserved information available to Designated Community

April 12, 2005 Slide 10 Example Matrix

April 12, 2005 Slide 11 Current Document Status  Writing text to provide context by major section and by individual requirement  Targeted date for reviewable document is 1 May  Very aggressive schedule!  Writing text to provide context by major section and by individual requirement  Targeted date for reviewable document is 1 May  Very aggressive schedule!