Leading an Organization to Achieve High Performance

Why Listen to Our Story 2

Measures of Success Crime Down 35% SAFER CLEANER BETTER 3

Measures of Success Employee Engagement % Increase Recognized for my work73%85%↑ 16% Understand how SP relates to my job54%88%↑ 63% Teamwork is encouraged81%94%↑ 16% Learning and Development Opportunities for growth/development73%81%↑ 11% Leadership opportunities67%88%↑ 31% Communication Information is communicated79%91%↑ 15% Clear strategic direction, vision and values from senior leadership 60%89%↑ 48% Supervisor communication53%89%↑ 68% 4 Decreased turnover rate from 11% to 4.6%

Measures of Success Managed Risk and Safety  Reduced both injuries and claims paid by >50% 5

Measures of Success AAA Eliminated 50,000+ hours Cost savings and avoidances = $44,000,000 Low tax and water/sewer rates 10% reduction in staff No layoff, no furloughs 6

New way of doing business Introduced to Baldrige Criteria 1 st TAPE Application Worked on OFIs 2 nd TAPE Application Received TAPE 1 st Baldrige Application 2 nd Baldrige Application Received the Baldrige Performance Excellence Journey - Began in

 Successful yet traditional  Entitlement vs. incentive  Dedicated workforce seeking direction  Silos  Financial challenges  Operational challenges Challenges 8

Roadmap for Success  Win hearts and minds  Establish a common vision  Give them what they need  Earn respect 9 THINK Sustaining the Culture FEEL TOUCH

Vision Model for safe and beautiful neighborhoods, vibrant economy and exceptional recreational, cultural and educational opportunities. Mission Deliver exceptional services and promote a high quality of life for residents, visitors and businesses. Connecting 10

Connecting Holistic team approach Leveraged 70+ cross-functional teams Alignment/reassignment of resources to accomplish strategic priorities Consistent and constant communication 11

Motivate and Inspire Col. Joshua Chamberlain 12

Motivate and Inspire Share results Reward desired behavior Encourage and act on creative and innovative suggestions Actively listen, learn and work to understand Exhibit servant leadership 13

Respect is a Cornerstone 14

Promote Employee Well-being  IWin: Incentive based  $50, $100, $150 per month  Retiree insurance premium credit  Increased participation from 30% to 65% in four years  Health cost containment strategy  Savings  Claims $1.5 million annually  Reduce actuarial determined retiree cost by $25 million  On-site health coach 15

Develop Talent Pool  Recruit and promote to meet current and future needs  Develop future successors and leaders  Aligned training with philosophy  Empowerment: own the problem and the solution 16 Increased positions filled by promotion from 30% to 47%

Focus on Data and Processes Reduced commercial plan review From 15.7 to 3.8 days Reduced sidewalk repairs From 14 to 6 weeks Reduced new street construction From 18 to 9 months Reduced Municipal Court line time From 3 hours to 6 minutes at peak time 17

Focus on Data and Processes Lean mindset all levels Just Do It! Supporting systems Training Partners and vendors involved 18

Bottom Line Irving focuses on what is valuable to customers Customer satisfaction & employee engagement increased by double digits in nearly all categories Ultimately, Baldrige validates we are doing business the right way 19

Benefits of the State Program 20

Organization Gains from this Process Provided a self-assessment and self-improvement framework Gave us an outside perspective Feedback report provided a tool for discussing improvement priorities Forum to learn best practices 21

What Employees Learned During our Journey Power of focus and clear direction – connection Importance of processes, measures and using data to make decisions Change is no longer a scary word – embrace it! The city has a plan and they can contribute Leadership is everyone’s responsibility Communication: inside, outside, up, down and across is critical An improvement mindset 22

What now after winning TAPE and Baldrige 23

Improvement is Continuous “Perfection is unattainable, but if we chase it, we will catch excellence” - Vince Lombardi 24

25 Thank you!