Box

Box Enterprise Leuven –What? –Why? –How? Box Essentials Webapp –Finding what you need –Adding content –Creating content (Box Edit) –Versioning

Box Enterprise –Sharing Shared links Collaborators Comments and Tasks Box Notes –Advanced Sharing Upload widgets Embed Bookmarks

Box Enterprise Box Sync Box for Office Box Mobile

Leuven: what?

Leuven: why? Alternative for private cloud services –Work related data –Ease of use on multiple personal devices –Always available –Easy sharing Secure –End to end encryption –Granulair access rights for collaborators –Password and expiry date restrictions when sharing files Managed –KU Leuven Single Sign-on –Data availability

Leuven: how? -All information about this service in service catalog - -Use personal KU Leuven address -Default 100 GB storage -Maximum document size = 15GB -10€ per person per year

Leuven: how? - -Create account: -Single Sign On -Use KU Leuven central login id and password -Documentation available at : -ICTS KU Leuven : -Box Support :

Leuven: how? -Account/Login and adresses: add more s -Content & Sharing/Collaborating on content/Incoming invitations : uncheck automatically accept -Notifications -General: change interface language

Finding what you need

Adding content

Creating content : Box Edit

Opening content - Any file type that can be opened in a program on your computer can be opened with Box Edit.

Versioning

Sharing Made Easy (And Secure)

Sharing Made Easy (And Secure!)

Shared Links

How to create a Shared Link?

Collaborators

How to invite Collaborators?

Currently you can’t change the location or rename folders you are collaborating in Solutions below may help for now: Favorites: mark the shared folder as favorite Bookmarks: create a bookmark for the shared folder. You can give a name that makes sense to you and keep the bookmark in a folder of your choice. note: bookmarks can’t be synced

Comments and Tasks

Notifications

Box Notes

Box Sync –Installation: admin rights –Box Sync folder –Log in with central login –Drag and drop files and folders to Box sync folder –Mark folders for sync in Box Webapp

Box for Office Create an Office document and save to Box

Box for Outlook Send attachments with Box = Shared link Ideal for larger files No Box account needed for receiver

Box Mobile Only apps that work with SSO –Box for Android –Box for Blackberry –Box for IOS –Box for Windows –Cloud On –Notability

Advanced Sharing: Upload Widgets People need to upload content into folder and they are not collaborators

Advanced Sharing: Upload Widgets

Advanced Sharing: folder Anyone with this address can mail content to the folder

Advanced Sharing: Box Embed Embed access to a folder into a website