Hilton Central School District Capital Project Planning Team Kickoff Meeting December 14, 2011

Meeting Outline Introductions The Capital Project Planning Process Determining Maximum Capital Project Size Formation of Subcommittees Resources for Subcommittees Future Meeting Schedule

Capital Project Planning Process Project Planning Phase Building Condition Survey Review and Prioritization by Community Project Planning Team Project Approval Phase Approval by BOE of Project Planning Team Recommendations Voter Approval Submission of Final Plans and Specifications to SED for Approval Construction Phase Opening of Bids Scheduling and Execution of Construction December 2011 – September 2012 September 2012 – January 2013 January 2013 – December 2014

Determining Maximum Project Size Objective – A capital project that is substantially property tax neutral Sources of Property Tax Offsets – Building Aid approximately 90% of project cost – Capital Reserve Fund $1.5 million – Reductions in annual operation costs i.e. electricity produced by a wind turbine reduces annual utility costs

Sample Project Financing $15 million project, financed with $1.5m paid by Capital Reserve, and $13.5m serial bonds (15-year bonds) Annual Budgeted Debt Service on $13.5 million 15-year bond, ignoring interest $900,000 Annual Building Aid on $15 Million Project with 90% Building Aid $900,000 Net Annual Local Property Tax Impact$0

Formation of Subcommittees SubcommitteeFacilitator High SchoolBrian Bartalo Merton Williams Middle SchoolTim Dobbertin Northwood Elementary SchoolKirk Ashton Quest Elementary SchoolKaren Spillman Village Elementary SchoolTracie Czebatol Athletics (Districtwide )Mike Giruzzi Food Service (Districtwide)Scott Ziobrowski Technology (Districtwide )Laurie Hazard TransportationFred Paye Alternative EnergyAdam Geist

Subcommittee Resources Building Condition Survey (BCS) – State required detailed architectural/engineering study of all facility infrastructure components, with estimated remaining useful life and cost of replacement Programmatic Needs – Recommendations by Subcommittee Facilitator of building/department needs not covered by BCS Go Green Committee Report – Preliminary study of alternative energy infrastructure needs to meet District goal of 50% reduction in use of commercially produced energy by school year

Capital Project Planning Committee WIKI Contains BCS for each building Will be used for posting subcommittee minutes Other materials will be posted as they become available

Future Meetings DateAgenda January 11, 2012Subcommittee progress reports and recommendations, if available February 15, 2012Subcommittee progress reports and recommendations, if available March 14, 2012Subcommittee progress reports and recommendations, if available April 18, 2012Subcommittee progress reports and recommendations, if available May 9, 2012Subcommittee progress reports and recommendations, if available June 13, 2012Initial discussion of prioritization of recommendations June 27, 2012Final discussion of prioritization of recommendations October Board of Education approval and scheduling of vote December 11, 2012Public vote on proposed capital project