An Equal Opportunity University SRAS & Surgery “Meet and Greet” November 17, 2015

An Equal Opportunity University SRAS Quick Facts What’s in a name? Sponsored Research Administrative Services Your College of Medicine Point of Contact Handle your administrative needs for external grant funding Both before and after your award Here’s where you can find us on the web: administration-ibu

An Equal Opportunity University Here’s…OB/GYN’s SRAS Team Proposals, eIAFs & Progress Reports Expense monitoring, financial reports, budget revisions, subaward requests

An Equal Opportunity University Here’s Your SRAS Team For Proposals, eIAFs, Progress Reports and Post- Submission Information, contact: Lauren Brown Grant Proposal Specialist

An Equal Opportunity University Here’s Your SRAS Team For Budget Revisions and Subaward Request Form Completion, contact: Sandra Holley College Budget Analyst

An Equal Opportunity University Here’s Your SRAS Team For Financial Reports and Expense Reconciliation Questions, contact: Tanisha “Tish” Roussos Grant Reconciler

An Equal Opportunity University Here’s Your SRAS Team For Pre-Award questions, you can also contact: Mary Gay Whitmer Manager, Pre-Award

An Equal Opportunity University Here’s Your SRAS Team For Post-Award questions, you can also contact: Gina Vessels Manager, Post-Award

An Equal Opportunity University Here’s Your SRAS Team If you have suggestions or concerns, you can contact: Susan Stark Manager, SRAS

An Equal Opportunity University A Word from Pre-Award To Start Your eIAF, we need: Draft Abstract & Title Sponsor Guidelines Outline of Budget Allocation & Justification Human and/or Animal Subject Approvals, if any If Requested by GPS, Completing FCOI Disclosure We’ll take it from there and continue to assist through proposal submission! Contact us for Just-in-Time Information & Progress Reports!

An Equal Opportunity University Budgets To Start a Budget for a Proposal, we need: Personnel, Title and Percent Effort Supply, Animal, Equipment, Travel Estimates, and Subcontracts We’ll draft a budget for your review! For Clinical Trials, once you have a study budget, we can complete your Fixed Price Form.

An Equal Opportunity University A Note on Clinical Trials Clinical Trials are a Little Different than Other Grants: SRAS does not develop the study budget (normally handled by the department or CCTS) SRAS Post-Award Team does not reconcile expenses for clinical accounts

An Equal Opportunity University Timeframe—3 Day Deadline

An Equal Opportunity University Timeline Tips What Days Do You Count for the 3 Day Deadline? Must Arrive to OSPA by 8 AM Three Business Days Prior to Submission Business Days (Monday-Friday) Deadline Day (“Day 3”) What Days Don’t Count? Weekends Holidays When UK is Closed

An Equal Opportunity University Example—3 Day Deadline Foundation Deadline—due December 1, 2015 Due here/ Day 3

An Equal Opportunity University Example—3 Day Deadline Foundation Deadline—due December 1, 2015 Day 2 Day 1 SRAS Starts eIAF with PI input

An Equal Opportunity University NIH 2015—The Year in Review Notable Updates: Expansion of ASSIST Updated Biosketch Form Upcoming Changes to Grant Submission Forms In short, 2015 has been a busy year for NIH!

An Equal Opportunity University Winter 2015

An Equal Opportunity University Winter 2015 NIH Updates Use of Greek & Special Characters in Grants.gov Packages (NOT-OD ) Had been available for pdf attachments but not Grants.gov text fields ASSIST Available for R03 & R21 Mechanisms (NOT- OD ) How Many of You Have Used ASSIST?

An Equal Opportunity University A Few Words About ASSIST

An Equal Opportunity University Benefits of ASSIST User-Friendly Less Back and Forth with Attachments Key Personnel Information Auto-Populates from Commons Profile Information Budget and Cognizant Agency Auto-Populate More Validation Checks than Grants.Gov Track Submission (Errors and Warnings) in ASSIST Portal Access to ASSIST: public.era.nih.gov/assist

An Equal Opportunity University Winter 2015 NIH Updates NIH Notice in Response to Winter Storms (NOT-OD ) Important Reminders in Event of Closure Cover Letter Explaining Delay No Advance Permission Needed Delay Not to Exceed Time Institution is Closed

An Equal Opportunity University Spring 2015 NIH Updates

An Equal Opportunity University Big Biosketch News New Biosketch Format for Applications Due May 25, 2015 or After (NOT-OD , NOT-OD ) Page Limit Expanded from Four to Five Pages Four Peer-Reviewed Publications in Personal Statement Up to Five Significant Contributions to Science Up to Four Peer-Reviewed Publications or Research Products per Contribution Link to Publications (SciENcv or MyBibliography)

An Equal Opportunity University ASSIST Expansion ASSIST Available for R01s and K (Individual Career Development Awards) (NOT-OD ) Exceptions: K12 and KM1 Mechanisms In Addition to Other Mechanisms Already Available: Multi-Project Grant Programs (P01, P20, etc) R03, R21

An Equal Opportunity University Summer 2015 NIH Updates

An Equal Opportunity University Summer 2015 NIH Updates ASSIST Expanded to More Grant Mechanisms (NOT-OD ) T and K12 Mechanisms Added Institutional Training Grants (T-series) Institutional Career Development Grants (K12) Other Training Programs (D-series) And, all of these: DP7, R13, R15, R18, R21/R33, R24, R25, R33, R34, R35, R36, R61/R33, RF1, RM1, SI2/R00, U13, U18, U24, U2R, U34, UA5, UF1, UG3/UH3, UH1, UH2, UH2/UH3, UH3, UH4, UM1

An Equal Opportunity University And, More Expansion of ASSIST Small Business Mechanisms Added (NOT-OD ) SBIRs: R43, R44, U43, U44 STTRs: R41, R42, UT1, UT2 CRPs: SB1, UB1 If you are interested in learning more about ASSIST, we can do demonstrations at your office!

An Equal Opportunity University Fall 2015 NIH Updates

An Equal Opportunity University Fall 2015 NIH Updates A Look Ahead to Policy Changes in 2016 (NOT-OD )…there are quite a few! Rigor and Transparency in Research Vertebrate Animals Inclusion Reporting Data Safety Monitoring Research Training Appendices Font Requirements Biosketch Clarifications

An Equal Opportunity University A Look Forward to 2016 Changes to Take Place in Two Phases Phase 1: – Will use existing (FORMS-C) forms and updated instructions – Impact due dates on or after January 25, 2016 Phase 2: – New (FORMS-D) forms and instructions – Impact due dates on or after May 25, 2016

An Equal Opportunity University Let’s Start with Phase I Rigor and Transparency: Purpose is to Enhance Reproducibility of Research Findings New “Authentication of Key Biological and/or Chemical Resources” Attachment for “R & R Other Project Information” Page Applies to Most Mechanisms (not T- or F-Series) New Review Language

An Equal Opportunity University Phase 1 Vertebrate Animals: No Description of Veterinary Care No Justification for Number of Animals Method of Euthanasia Only if the Method is Not Consistent with AVMA Guidelines Definition of “Child” for Inclusion Policy: Lowered from under age 21 to age 18 Changes to Research Training Plan (T-series): Shift to Focus on Describing Recruitment/Diversity No Lists of Grants with IACUCs or IRBs

An Equal Opportunity University And, Now for Phase 2 Rigor and Transparency and Vertebrate Animals: Expanded to Institutional Training and Fellowships (T/F) Inclusion Forms: Addition of optional PHS Inclusion Enrollment Form Additional Study Descriptors Replaces Planned Enrollment and Cumulative Inclusion Reports Data Safety Monitoring Plans: New Attachment Required for All Clinical Trials Part of PHS 398 Research Plan

An Equal Opportunity University Phase 2 Research Training Data Tables: Reduction of Tables from 12 to 8 Minimization of Individual-Level Information Reporting Extension of Tracking of Trainee Outcomes from 10 to 15 Years New xTRACT System for Preparation of Tables Available October 16, 2015 in eRA Commons Appendix Policy: Being Re-Evaluated New Policy in Spring 2016

An Equal Opportunity University Phase 2 PHS Assignment Request Form: Request “assign to” and “do not assign to” NIH Institute/Centers, Study Sections List Potential Reviewers in Conflict and Why List Scientific Expertise Needed to Review the Application Takes Place of Cover Letter for that Purpose Fonts: Additional Flexibility for Fonts in PDF Attachments Will Still recommend Specific Fonts Allow Other Fonts (both serif and non-serif) as Long as They Comply with Specific Type Density and Line Spacing Guidelines

An Equal Opportunity University A Final Word on Phase 2 Biosketch Clarification: URL for a Publications List is Optional URL for Publications List Must be to a Government Website (.gov), such as MyBibliography Publications (Peer-Reviewed and Non-Peer-Reviewed) and Research Products can be Cited in Both the Personal Statement and Contributions to Science Graphics, figures and tables are NOT allowed

An Equal Opportunity University Onward to 2016 We Look Forward to Assisting You in Navigating the Ever-Changing Grants Landscape!

An Equal Opportunity University Questions? Thank you!