Creating Pupil Accounts

Objectives that will be covered; 1.Exporting the correct data from your school’s MIS system 2.Preparing the data for upload 3.Importing the data 4.How do the pupils log in using the picture password? Objective 1: Exporting the correct data from your school’s MIS system Step 1: Run an export from your MIS database of the children’s first name, last name and their registration group. *Please note that this image is an example and your spreadsheet may vary depending on the MIS system you use. Step 1: Run an export from your MIS database of the children’s first name, last name and their registration group. *Please note that this image is an example and your spreadsheet may vary depending on the MIS system you use.

Objective 2: Preparing the data for upload Step 1: Open up an empty Excel spreadsheet. Create 11 columns with titles (these need to be copied exactly as they are written below. - Admission number - First name - Last name - Group - Username - Password - Theme - LoginTheme - LoginLook - LoginSkin - Role Step 1: Open up an empty Excel spreadsheet. Create 11 columns with titles (these need to be copied exactly as they are written below. - Admission number - First name - Last name - Group - Username - Password - Theme - LoginTheme - LoginLook - LoginSkin - Role

Step 2: Using the data that your school’s MIS system has produced, copy and paste the children’s first name, last name and their registration group into the columns shown here. Step 2: Using the data that your school’s MIS system has produced, copy and paste the children’s first name, last name and their registration group into the columns shown here. Please note: The Admission number column does not have to be completed but the heading is required in the spreadsheet for the upload. Please note: The Admission number column does not have to be completed but the heading is required in the spreadsheet for the upload. Step 3: If you leave the Username column empty the learning platform will automatically create the username for the children using the child’s Forename and their first initial of their surname. You can specify a username if you wanted to. To do this then you will need to complete this column with the required username. Step 3: If you leave the Username column empty the learning platform will automatically create the username for the children using the child’s Forename and their first initial of their surname. You can specify a username if you wanted to. To do this then you will need to complete this column with the required username.

Step 4: Setting up Picture Passwords. The learning platform has the ability to create normal ‘typing’ passwords or for the younger children ‘picture’ passwords. If you would like the children to have a picture password then you will need to place a number between 3 and 5 into the Password column. This will determine the number of pictures the child will have to click on to log into the platform. For these children you will also need to complete the columns LoginTheme and LoginSkin with the word Pictures (please see image below). In the LoginLook column you will need to decide if the children will have Fruit or Animals as their pictures. In this example you can see that you can have a mixture of both. Step 4: Setting up Picture Passwords. The learning platform has the ability to create normal ‘typing’ passwords or for the younger children ‘picture’ passwords. If you would like the children to have a picture password then you will need to place a number between 3 and 5 into the Password column. This will determine the number of pictures the child will have to click on to log into the platform. For these children you will also need to complete the columns LoginTheme and LoginSkin with the word Pictures (please see image below). In the LoginLook column you will need to decide if the children will have Fruit or Animals as their pictures. In this example you can see that you can have a mixture of both.

Step 5: Setting up Normal ‘Typing’ Passwords. The children that you would like to have a normal ‘typing’ password can have their Password column left empty. This will instruct the platform to automatically generate a 6 letter word for the children. If you would like to specify the password for the children then you can complete this column and the learning platform will use this password. *Please note that we highly recommend that all the children have different passwords otherwise this could potentially cause an e- Safety issue! Step 5: Setting up Normal ‘Typing’ Passwords. The children that you would like to have a normal ‘typing’ password can have their Password column left empty. This will instruct the platform to automatically generate a 6 letter word for the children. If you would like to specify the password for the children then you can complete this column and the learning platform will use this password. *Please note that we highly recommend that all the children have different passwords otherwise this could potentially cause an e- Safety issue!

Completing this column will determine the child’s theme for their homepage. There are three options that you can type in here. For children in EYFS or Key Stage 1 we recommend they have the Starter theme. For children that are either in the transition from Infants to Juniors or they are classed as SEN, we recommend they have the Starter+ theme. Children in Key Stage 2, we recommend they have the Improver theme. Completing this column will determine the child’s theme for their homepage. There are three options that you can type in here. For children in EYFS or Key Stage 1 we recommend they have the Starter theme. For children that are either in the transition from Infants to Juniors or they are classed as SEN, we recommend they have the Starter+ theme. Children in Key Stage 2, we recommend they have the Improver theme. Step 6: The platform has the ability to have different themes for the children. Step 6: The platform has the ability to have different themes for the children. Starter Starter+ Improver Please note: if this column is left empty the platform will default the homepages to a Starter theme.

Step 7: In the Role column you will need to type in the word Pupil all the way down the list. Step 7: In the Role column you will need to type in the word Pupil all the way down the list. Step 8: Click on the icon highlighted. Select the Clear Formats button. Step 8: Click on the icon highlighted. Select the Clear Formats button. Step 9: Save the spreadsheet on your computer as either an Excel Spreadsheet for format or as a CSV Comma Delimited format. Step 9: Save the spreadsheet on your computer as either an Excel Spreadsheet for format or as a CSV Comma Delimited format.

Step 1: Log into the learning platform using the ‘superadmin’ account. Click on the administration tool box. Step 1: Log into the learning platform using the ‘superadmin’ account. Click on the administration tool box. Objective 3: Importing the data Step 2: Click on the ‘Import’ button

Step 3: Click on the ‘Next’ button. Step 3: Click on the ‘Next’ button. Step 4: Locate the spreadsheet from your computer. Click on the ‘Next’ button. Step 4: Locate the spreadsheet from your computer. Click on the ‘Next’ button. Step 5: Check the ‘accounts’ and ‘memberships to be created’ match. Click Import If the numbers do not match – please contact DB Support on Step 5: Check the ‘accounts’ and ‘memberships to be created’ match. Click Import If the numbers do not match – please contact DB Support on

Step 6: Scroll to the bottom of the screen and click on the Archive button to take you to a screen with the username and password on some business styled cards for the children. Step 6: Scroll to the bottom of the screen and click on the Archive button to take you to a screen with the username and password on some business styled cards for the children. Step 7: Click the ‘Print’ button. Click on the Export button to produce a spreadsheet of all the usernames and passwords. Save the spreadsheet to the computer. This will be your master file. Please note that if you manually update a password this will not update the passport or the spreadsheet. Step 7: Click the ‘Print’ button. Click on the Export button to produce a spreadsheet of all the usernames and passwords. Save the spreadsheet to the computer. This will be your master file. Please note that if you manually update a password this will not update the passport or the spreadsheet. Objective 4: How do the pupils log in using the picture password? Step 1: Pupils that have been set as having a picture password need to go to their school portal. This is located on the passport. Children will need to type in the username and leave the password field empty. Click on the log in button. Step 1: Pupils that have been set as having a picture password need to go to their school portal. This is located on the passport. Children will need to type in the username and leave the password field empty. Click on the log in button.

If you would like any more information then please click on your ‘Need help?’ button on your homepage. Otherwise please contact our support team on; Telephone – – Step 2: Children click on the images in the same order as they appear on their passport. Click on the green tick to enter the school’s platform. Step 2: Children click on the images in the same order as they appear on their passport. Click on the green tick to enter the school’s platform.