Carole GANDON – 6 May 2014 – Ottaxwa EAFIP Workshop The experience EAFIP Workshop d d The experience Manchester, November 24 th, 2015 Louis POTEL, Project Manager

Carole GANDON – 6 May 2014 – Ottaxwa Summary of the presentation The experience Context and objectives Context and objectives Our methodology: a market-oriented approach Our methodology: a market-oriented approach Main outcomes and lessons learned Main outcomes and lessons learned

Carole GANDON – 6 May 2014 – Ottaxwa 3 The first joint procurement of innovative solutions in the healthcare sector OBJECTIVES Funded by the EC for 2 million€ Support demand driven innovation & healthy ageing Address the challenge of demographic change in Europe Use public procurement to stimulate innovation HAPPI: Overview

Carole GANDON – 6 May 2014 – Ottaxwa Consortium BPI France (Fr) BITECIC Ltd (UK) ICLEI (Ge) Univ. Torino (It) Ecole des Hautes Etudes en santé publique (Fr) NHS Commercial Solutions (UK) MercurHosp (Be) Società di Committenza Regionale Piemonte (It) Fédération des Hôpitaux Luxembourgeois Resah (Fr) Federal Procurement Agency (Au) FIBICO (Es) EHPPA (Eu) The HAPPI consortium is coordinated by 2 Academics 8 Central Purchasing Bodies 5 Full Members 3 Associate Members 3 Procurement & Innovation Experts NHS C.S. MH SCR FHL BITECIC BPI EHESP ICLEI RESAH FPA Univ. Torino FIBICO EHPPA

Carole GANDON – 6 May 2014 – Ottaxwa Methodology Non-mature market Many stakeholders Difficult need assessement

Carole GANDON – 6 May 2014 – Ottaxwa THREE STAGES 1 Using the HAPPI online platform, research and understand the market (products, solutions and stakeholders) 2 Analyse the market Develop specifications 3 Issue a joint European invitation to tender Award contracts to enable healthcare organisations to procure innovative products and services 6  A market-oriented approach Methodology

Carole GANDON – 6 May 2014 – Ottaxwa 4 infodays to engage the market Paris London Turin Vienna

Carole GANDON – 6 May 2014 – Ottaxwa Submission on the HAPPI Platform

Carole GANDON – 6 May 2014 – Ottaxwa THREE STAGES 1 Using the HAPPI online platform, research and understand the market (products, solutions and stakeholders) 2 Analyse the market Develop specifications 3 Issue a joint European invitation to tender Award contracts to enable healthcare organisations to procure innovative products and services Methodology

Carole GANDON – 6 May 2014 – Ottaxwa Expert comittee meetings  Paris / London / Turin  Multi-disciplinary experts  Deliverables: 3 « short lists » of solutions Steering Committee #4  Validation

Carole GANDON – 6 May 2014 – Ottaxwa Design Specifications TECHNICAL COMMITTEEADVISORY COMMITTEE Gathered Technical and Legal Advisors from the CPBs Work on the tender documents Work on Bid analysis / evaluation reports Gathered representatives from the members Chaired by the coordinator Validate the tender documents Validate the ranking of the received offers

Carole GANDON – 6 May 2014 – Ottaxwa THREE STAGES 1 Using the HAPPI online platform, research and understand the market (products, solutions and stakeholders) 2 Analyse the market Develop specifications 3 Issue a joint European invitation to tender Award contracts to enable healthcare organisations to procure innovative products and services Methodology

Carole GANDON – 6 May 2014 – Ottaxwa The HAPPI Tender – Important Dates September 2014 Launching of the HAPPI tender December 2014 End of the HAPPI Tender January February 2015 Testing Phase + Bids Analysis March 2015 Technical Committee #4: Consolidation of the analysis April 2015 Award of contracts

Carole GANDON – 6 May 2014 – Ottaxwa Result of the tender – The HAPPI Solutions Fall Detection and Alert System Treadmill for rehabilitation and analysis of walking disorders Walking course for preventing falls and maintaining independence

Carole GANDON – 6 May 2014 – Ottaxwa Current State of the Project Next Steps: Organisation of 3 Showrooms: Luxembourg, Belgium and UK Monitoring of the contracts execution phase CONTRACTS EXECUTION PHASE

Carole GANDON – 6 May 2014 – Ottaxwa Main Figures of the Project More than 500 people participated in the Infodays More than 200 suppliers registered on the platform More than 140 innovative solutions were submitted Tender documents downloaded more than 50 times

Carole GANDON – 6 May 2014 – Ottaxwa Lessons learnt Facilitate accessibility to the tender Help SME to submit a bid Need Assessment is critical: Involve end-users (experts) To ensure the use of the product once purchased Early market study/market sourcing Enlarge the vision and maximize the success of the tender Design Functional specifications instead of Technical specifications Encourage innovation Early Communication about the project and the future tender toward the market Help SME to be ready at the publication of the tender

Carole GANDON – 6 May 2014 – Ottaxwa THANK YOU FOR YOUR ATTENTION! Contact: More info: & :