26 th Annual MIS Conference – February 13, 2013

Why CEDS?

CEDS 101 Common Education Data Standards 3 A high school student in one state enrolls in a university in another state that uses a different education data standard. Imagine… Photo(s) are stock photos. Release for web use of all photos on file.

CEDS 101 Common Education Data Standards 4 different standards The two schools use different standards. The university registrar cannot transfer the student’s transcript information with accuracy. The Challenge

CEDS 101 Common Education Data Standards 5 Lack of clear and consistent data standards Lack of clear and consistent data standards can result in serious data complications. common vocabulary If data stakeholders had been speaking a common vocabulary, they could communicate the data with confidence in its accuracy usefulness accuracy and usefulness.

CEDS 101 Common Education Data Standards 6 This is why a common vocabulary—such as Common Education Data Standards— is essential. common vocabulary A common vocabulary allows stakeholders to avoid the confusion inherent in such situations. CEDS Solution

CEDS 101 Common Education Data Standards 7 What is CEDS? voluntarycommon A national collaborative effort to develop voluntary, common data standards for a key set of education data elements vocabulary A vocabulary including standard definitions, option sets, and technical specifications to streamline sharing and comparing information Voluntary Common Vocabulary

CEDS 101 Common Education Data Standards 8 Required All or nothing A data collection An implementation Solely an ED undertaking A federal unit record system CEDS is Not

CEDS 101 Common Education Data Standards 9 What is an Education Standard? A set of commonly agreed upon names, definitions, option sets, and technical specifications for a given selection of data elements. Address Type for Organization FOR EXAMPLE: Address Type for Organization “The type of address listed for an organization” Photo(s) are stock photos. Release for web use of all photos on file.

CEDS 101 Common Education Data Standards 10 Reasons for a Common Vocabulary 1.Accuratetimelyconsistent data 1.Accurate, timely, and consistent data to inform decisionmaking 2.Share and compare high quality data P-20 2.Share and compare high quality data within and across P-20 sectors 3.Decrease the staff burden 3.Decrease the staff burden associated with deciphering data

CEDS Anatomy: The Basics

CEDS 101 Common Education Data Standards 12 Standard Information: The Basics Element Definition Option set Domain Entity Yes No NotSelected Hispanic or Latino Ethnicity K12 K12 Student Photo(s) are stock photos. Release for web use of all photos on file.

CEDS 101 Common Education Data Standards 13 Standard Information: The Basics (cont.) Related Connections Element Technical Name CEDS Element ID XML K12 Student HispanicOrLatinoEthnicity

CEDS 101 Common Education Data Standards 14 Management level at which the data are maintained. sector(s) of P-20 system Some correspond with sector(s) of P-20 system. 9 domains CEDS v3 contains 9 domains Domain K12 Postsecondary K12 → Early Learning → K12 → Postsecondary → Adult Education → CTE → Workforce → Learning Resources → Assessments → Learning Standards

CEDS 101 Common Education Data Standards 15 Attributes of entities units of data defined measured Attributes of entities, and units of data that can be defined and measured. Two parts: → Name → Name: Common text name for the element → Definition → Definition: A statement of the meaning or significance of an element Elements

CEDS 101 Common Education Data Standards 16 recommended alternatives responses Provide recommended alternatives or responses for an element. Can be: standard set of options → standard set of options: Ex) LANGUAGE CODE open-ended → open-ended: Ex) FIRST NAME Option Set

CEDS 101 Common Education Data Standards 17 Personsplacesevents objectsconcepts Persons, places, events, objects, or concepts about which data are collected. → EL Child → Assessment → Organization EL Child K12 Staff K12 Student PS Student Provide context Provide context for the data elements. Examples: → Student → Staff → School Related Categories and Entities

CEDS 101 Common Education Data Standards 18 Real-world applications Real-world applications for which an element can be used to support. Examples: → EDFacts & IPEDS reporting → LEA-to-LEA Student Record Exchange → High School Generated Transcript Related Connections

CEDS Tools

CEDS 101 Common Education Data Standards 20 Common, Voluntary Vocabulary A Robust & Expanding Common, Voluntary Vocabulary drawn from existing sources Tools & Models Powerful Stakeholder Tools & Models Connect Logical Data Model Align CEDS Tools

CEDS 101 Common Education Data Standards 21 high-level framework Provides a high-level framework for translating standards into physical models System-agnostic System-agnostic representation 2 distinct views: 2 distinct views: Domain Entity Schema Normalized Data Schema CEDS Logical Data Model

CEDS 101 Common Education Data Standards 22 Web-based tool that allows users to Import Import or input their data dictionaries Align Align their current data to CEDS Compare Compare themselves with others Analyze Analyze their data in relation to various other CEDS-aligned efforts Align Photo(s) are stock photos. Release for web use of all photos on file.

CEDS 101 Common Education Data Standards 23 Generates specific and relevant maps to a growing pool of CEDS aligned use cases Allows stakeholders to generate specific and relevant maps to a growing pool of CEDS “connections” Connect Stakeholders from varied types of educational organizations can use the tool to  answer  answer policy questions  calculate  calculate metrics and indicators  address  address reporting requirements

Engage with CEDS