Cal Poly’s Campus Fee Advisory Committee An Overview: University Fees & the Campus Fee Advisory Committee (“CFAC”)

Overview Outline  Fees Definition & Authority Executive Order 1102 Classification  CFAC Purpose & mission Administration Referenda / Alternative Consultation Process

What do we mean by “fees”?  Payments due to the University by individual students  Exclusive of non-student payments for rents, licenses, and leases.  Exclusive of other university business operations such as campus recharge programs, refunds, vendor payments, interest earnings, royalties, etc.

Flow of Authority

Flow of Authority (cont.)  Board of Trustees: Resolution and Rules State University Fee, Non-Resident Tuition, Application fee, Student Involvement & Representation Fee  CSU Chancellor: Executive Order Establish new campus-based fees  President: Adjust mandatory campus-based fees Establish & Adjust certain campus-based fees  Collective Bargaining Agreements trump

Exec. Order No  Effective July 22, 2015  Maintains Campus Fee Advisory Committee  Continues practice of seeking the advice of the campus fee advisory committee combined with student referenda and/or alternative consultation processes for mandatory student fees  Expanded five categories of student fees to six (to categorize the Student Involvement and Representation Fee (SIRF)  Continues reporting requirements for all student fees  Implemented certain requirements on Student Success Fees

Fee Categories  Category I: Systemwide mandatory fees. Fees that must be paid to apply to, enroll in, or attend the university or pay full cost of instruction. State University Fee Non-resident tuition Application Fee Student Involvement & Representation Fee  Category II: Campus mandatory fees. Fees that must be paid to enroll in or attend the university. Academic Fee / Cal Poly Plan Fee / Student Success Fee Health Services Fee IRA Fee ASI Fee University Union Fee (UU, rec center, and sports complex) Facility Fee (health center) Campus Services Card

Fee Categories – Cont’d  Category III: Miscellaneous course fee. Fees associated with a state supported course for materials and services used in course instruction.  Category IV: Fees other than Category II or III paid to receive materials, services, use of facilities, fees resulting from dishonored payments, late submissions, misuse of property, or security deposits. Off-campus Study Abroad programs Commencement, Testing, Bike Locker, etc  Category V: Fees paid to self-support programs such as Parking, Housing, and Continuing Ed Housing License Parking permits Continuing Ed courses  Category VI: Systemwide Voluntary Fees

Campus Fee Advisory Committee - Role  The role of the Campus Fee Advisory Committee is to advise the president on Category II fees Advisory vs Oversight Scope of committee limited to advisory role in establishment and/or determination of Category II fees. Implementation and oversight responsibility of campus administration Receive in advance of implementation. Advise on referendum or alternative consultation. Information vs Advisory President has authority to adjust Category III miscellaneous course fees within a prescribed range Category IV and V fees may be established and/or adjusted by the President. The Fee committee will be advised of such action.

Campus Fee Advisory Committee – Administration  ASI President and VP Admin & Finance preside as voting members & co-chairs of the committee and act as back-up for the other throughout the year  VP Admin & Finance schedules the meetings and co-chairs meet prior to scheduled meeting to set agenda and distribute material  A quorum exists if at least one co-chair is in attendance and at least three voting members are present  Total of seven voting members

Fee Referendum Process  An advisory student referendum may be conducted by the University or ASI as determined by the President  Provided minimum requirements of EO 1102 are met, elections are governed by the policies and guidelines of the organization conducting the referendum (University guidelines vs. ASI guidelines)  University has delegated the supervision of the election process to the Vice President for Student Affairs VP for Student Affairs responsible for administrative oversight of elections

Fee Referendum Process CFAC’s Role Advise on Election Date Prepare objective statement including financial analysis (staff) Solicit & review Pro / Con statements for inclusion in voter pamphlet Advise on ballot language for Office of General Counsel (OGC) review and approval Issue voter pamphlet, ballot, and other information

Fees Web Site  Quick Links on Cal Poly’s Current Students home page Fees and Payment Info  Fee Policies Executive Orders, Policies – Referenda, Alternative Consultation, Campus User & Penalty Fees  CFAC Info Background, Minutes, Members  Fee and Payment Schedules Current fee amounts, MCF, historical fee data