Introduction to Access Chapter 13 pages 1-4

What is a database??? Related information is stored in databases  All SC student information is stored in a student data base called eSchool A single piece of information is called data  Can be text (name), number (grades), photos, (ID pics), addresses, and other things Access is a database program  Can create tables, queries, forms and reports Page 13-1

Purpose of a database Store related data Organize, sort and retrieve data  Grades can be sorted and retrieved

Parts of a Database QueriesForms Tables Reports We will start with Tables

Parts of a Table Fields – how a table is organized  Stores data **In a good database a field stores 1 piece of data Primary Key – a field that can hold only unique data Records – a group of related fields page 3-4

Field Names should be Descriptive Unique (but understandable) Short (but understandable) Use complete words Avoid symbols Good field names: Firstname Lastname Bad field names: Name Phone #

Field Types Text field – store (letters, symbols, words, numbers or combinations) Number field – stores ONLY numbers Date/time fields – stores date OR time Currency fields – stores dollar amounts Memo fields – stores multiple lines of text **AutoNumber – automatic number generated by Access.

Field Format 13-3 Determines how data is displayed  General number  Fixed  Percent  Standard  Data/time

Review the Vocabulary Database Data Access Table Field Field name Field type Table Record Primary key