Software Auditing Panel Discussion QUESTION ? How many of you are being Audited now or have been in the last year? Please stand…. How many have been Audited by Adobe, Oracle, MS, IBM, Symantec? Please remain standing ….. This is the reason for our discussion

Pre-Audit Considerations Attempt to avoid or discourage audits NDA? Obtain broad use & perpetual licensing Include limited/restrictive audit language in contract Once every 3 years 90 day notice Completed within 1 day Mutual acceptance of results Know how audit will be conducted Make audit provision mutual

Pre-Audit Considerations Implement software asset management program (tools & processes) Assist in reporting & compliance Terminate software no longer in use or needed Conduct internal audit Know the habitual auditors Have stronger discipline, contract language, and preparation Credits – include right to receive credit if no issues are found in the audit

During the Audit Limit communications Research and benchmark with outside sources (peers, Gartner, Forrester, etc.) Know your contracts Use rights and restrictions Contract language vs. web-published policies Proof of entitlements Know the lifecycle of your deployments (installs, upgrades, moves, etc.)

During the Audit Document everything Review / validate all data before sharing Review all script results before sending (scrub if possible or notate anomalies) Challenge any inaccuracies in the findings Do not agree to the findings or admit non-compliance

Post Audit Considerations Negotiate – Negotiate – Negotiate Negotiate the Audit Final Report Findings and Results Negotiate all true up costs Negotiate - licensing - conversions and upgrades

Post Audit Considerations Consider your future needs Consider moving to an ELA Consider co-terming Consider getting rid of shelf-ware Leverage your product strategy to negotiate Leverage your account Rep to negotiate

Post Audit Considerations Make sure you get a COMPLIANCE RELEASE and RESET effective to the signature date of the audit completion and release. Some Documents to review:

QUESTIONS?

Software Auditing Panel Discussion PLEASE COMPLETE YOUR SURVEY