Aligning for Organizational Excellence Business & Operations Advisory Committee Meeting October 22, 2003 Donna Fortunat Division of Acquisition & Cost.

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Presentation transcript:

Aligning for Organizational Excellence Business & Operations Advisory Committee Meeting October 22, 2003 Donna Fortunat Division of Acquisition & Cost Support

BFA’s Proposed “5 th Division” Reorganization Realign major functional responsibilities w/in DGA & DACS to create - Division of Institution & Award Support (DIAS)

Current Organization Realignment affects Purple & Green Chart Area only

Why Propose to Reorganize? Align responsibility & staff competencies Ensure BFA meets new NSF challenges while providing new career path development Increase business process leadership functions Take advantage of e-Systems transactional processing capabilities

Desired outcomes Focus monitoring, oversight, grants policy & eSystems in a single award support division Enhance business process leadership functions in award divisions Increase overall level of service to Program Directorates & Offices

Current Organization Alignment of Functions DGA eAwards systems administration All Award Branches Award all cooperative agreements Award all PI grants Risk assessment, monitoring & outreach Policy Office Grants Policy Outreach Solicitation clearance DACS CAAR Audit Resolution Negotiation of Indirect cost rates Cost analysis & award support Support to risk assessment, monitoring & outreach Contracts Solicitation, negotiation, award & administration of contracts Award of some small purchases

Proposed BFA “5 th Division” Reorganization

Division of Institution & Award Support Proposed

DIAS Functional Crosswalk From DACS Transfer CAAR Branch –Audit Resolution –Indirect Cost Rate Negotiation –Cost analysis & award support From DGA Systems Function –Transfer of eAwards –Addition of eProcurement Transfer Policy Office –Grants & agreements policy –Solicitation clearance From DGA & DACS Consolidate risk assessment, monitoring & outreach responsibilities

Division of Contracts & Complex Agreements Proposed

DACS to DoCCA Functional Crosswalk From DGA to Complex Agreements Office Award, management & business administration of unique complex cooperative agreements Large Facilities, Science & Technology Centers, Engineering Research Centers & other multi-institutional awards Increase in pre-solicitation & pre-award planning assistance to program offices Contracts Branch (no change) Solicitation, negotiation, award & administration of contracts Award of some small purchases

Division of Grants & Agreements Proposed

The Proposed DGA Award, management & business administration of Grants Small, simple cooperative agreements Focus on portfolio management Increase in pre-solicitation & pre-award planning assistance to Programs Year-round work flow coordination Business Teams to form closer linkage to directorates

Functional Realignment: Responding to Challenges Award administration & post-award management Placement in DIAS consolidates primary responsibility for post-award oversight Aligns responsibility w/ core competencies of existing staff Places focus of oversight at Institution level Financial Performance Proactive administration & oversight of complex Cooperative Agreements needed as investment in large, complex facilities & centers increases Organizational alignment creates functional synergy

Functional Realignment: Responding to Challenges Human Capital Management DGA will focus on grant & simple cooperative agreement awards & management Relationship between Large Facilities Deputy & DoCCA/CAO Position & role of Large Facilities Deputy unaffected Foundation level policy & planning CAO provides central focus for management of large, complex awards CAO provides day-to-day award & business administration for Facilities & Centers

Questions for the Committee… Does the proposed alignment make sense? Are there functions we overlooked? Advice…Comments…?