CORE Executive Board June 9, 2010 Next CEB July 21, 2010

Agenda SQL Requests/Problem Management Summary Completed Projects Portfolio Budget Status Priority Execution Delivery Schedule Projects in Movement Program Status HCM Financials Application Development Service Request Summary Scorecard Executive Issues 1

2 Problem Management SQL Requests

Summary Total Problems Resolved or Resolution In Process Investigating Resolved by Future Functionality DR to be Created Monitor Financial PO HCM DBA/System TOTAL Problem Management Summary 3

Completed Projects since last CEB GPC/AR/BI for OESC HCM Enhancements Schedule Budget 4

Portfolio Priority 5

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Projects in Execution Delivery Schedule 77

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Program Status HCM 9

CORE-1080 Higher Ed Payroll Status: GREEN Convert Higher Ed agencies from the legacy payroll system to the PeopleSoft system. TASKStartFinish Project Planning – draft plan/project team education05/03/201006/30/2010 System Testing – test script preparation and validation and system testing 05/03/201008/31/2010 Production Preparation10/16/201010/31/2010 Production - OU11/01/2010 Requires Awareness: Meeting with state team HR/PY teams to discuss project and provide overview OU will be the pilot agency and will participate in all testing phases. UAT will consist of running conversion process and parallels for OU which should provide final sign-off on system readiness. OU is unavailable during parts of August and September due to extra workload for fall semester. Key Activities Key Overall Issues 10

CORE – 2581 Time & Labor Status: This Project is to address Time & Labor functionality for bi-weekly agencies. The pilot agencies are OESC and ODOT. OESC went live on schedule May 17th. Requires Awareness: Integration and User Acceptance Testing for ODOT will be scheduled to coincide with a re-baselined plan. TaskStartEnd Key Activities Key Overall Issues 11

CORE – 2636 Commitment Accounting Rollout Status: GREEN Project is complete other than Post Production Support TASK% CompleteStartFinish Group G Conversion10005/15/201005/16/2010 Group H Conversion10005/22/201005/23/2010 Group I Conversion – HR data only10005/23/2010 Post Production Support2505/24/201006/30/2010 Requires Awareness: No issues at this time Key Activities Key Overall Issues 12

Commitment Accounting Rollout Stats GroupConversion Date Agencies# of Employees A09/15/200954,230 B12/13/ ,812 C01/16/ ,885 D02/13/ ,393 E03/13/201085,493 F04/17/ ,000 G05/15/ ,125 H05/22/201018,571 I05/23/ Total Live12840,035 13

2666 – Time & Labor Extended Status: GREEN Prototype sessions held with DEQ and Commerce. TASKStartFinish Conduct Prototypes 04/26/201005/21/2010 Develop Rules 04/19/201006/30/2010 Test Security Roles 05/24/201006/30/2010 Gross to Net Testing 06/21/201009/03/2010 Requires Awareness: DRs identified. Key Activities Key Overall Issues 14

CORE – 2667 HCM Functionality Enhancements Status: GREEN Project was completed on time and within budget – Formal close will occur after final invoice is paid. TASK% CompleteStartFinish Salary Surveys100%03/01/201005/07/2010 Queries and Reports100%01/01/201005/12/2010 Implement Badge Functionality100%04/05/201005/14/2010 Demo to Agencies100%05/26/2010 Project Complete100%05/28/2010 Requires Awareness: Demo was performed on 05/26 for all interested agencies. User acceptance form was given to ODOT for sign off. Key Activities Key Overall Issues 15

Service Catalog Requests – Employee Self Service Rollout Agencies# of Employees Live on System as of 6/1/ ,058 Scheduled after 06/01/ ,732 Exempted / Legislative / Judicial / DHS 38,924 Total live/scheduled/exempted12839,714 To be completed/scheduled00 Target12839,714 16

Program Status Financials Phase II Modules 17

AppDev – 2611 PeopleTools 8.49 Status: GREEN Upgrade EPM to PeopleTools version CRM will be upgraded with the CRM ITIL project. FIN will be upgraded with the next Bundles project. TASK% CompleteStartFinish Prepare Change Assistance & stage software08/30/201008/31/2010 Upgrade & test non-prod EPM environments09/10/201009/24/2010 Upgrade EPM production environment09/25/2010 Upgrade EPM development environment09/27/201009/28/2010 Requires Awareness: Execution starts the end of August. Key Activities Key Overall Issues 18

CORE-2675 Data Staging Environment Status: GREEN Build staging environment containing PeopleSoft extracts that will be used by ODOT. TASKStartFinishODOT Access Development: Project Costing (0514) is still in Development02/15/201006/18/201006/04/2010 Contracts (0513) – Ciber is entering test data for us06/01/201006/11/201006/01/2010 Vendors (0152) – Production04/26/201005/13/2010 AR/Billing (0512) – OSF Testing – moved to TST2 on 5/2804/26/201006/04/201005/27/2010 Assets (0523) – OSF Testing (fsdev2) – moved to TST2 on 5/18 04/26/201006/04/201005/27/2010 Purchase Orders (0234) – Production04/26/201005/11/2010 Production – GL alltrans (0188), Setup Tables (0235), AP Alltrans (0287) & Dpos Alltrans (0515) 04/26/201006/30/201004/28/2010 Requires Awareness: Philip has successfully connected to both the test and prd staging environments. Connection to test system from ODOT was successful 5/27. Key Activities Key Overall Issues 19

CORE-2680 EFT Remit Advices Status: GREEN Merkur has software that works with delivered PeopleSoft functionality to remit advices to vendors for electronic payments. This alleviates the need for agencies to mail invoices that typically arrive several days after money is deposited into a bank account. This will streamline processing for vendors. TASKStartFinish Finalize Contract and Requisition for Merkur04/21/201005/21/2010 Review Remit Advices and Propose Changes05/17/201006/22/2010 Installation & Configuration06/21/201006/22/2010 Testing06/21/201006/22/2010 Production06/22/2010 Requires Awareness: Will work with Transaction Processing and Security teams to identify any necessary changes to the delivered remit advices so that it will meet state standards. Need to identify initial vendors for go-live Create change request to send employee information to vendor file Key Activities Key Overall Issues 20

CORE-2681 DCS Vendor Registration Status: GREEN Build interfaces between OK.gov and PeopleSoft for validation and upload of vendor/bidder data into PeopleSoft. TASKStartFinish Finalize SOW and Interagency Agreement04/15/201004/23/2010 Development04/19/201005/31/2010 Testing05/10/201006/30/2010 Documentation05/10/201006/30/2010 Production07/01/2010 Requires Awareness: Bidder and Userid exports are complete. Should begin testing on PeopleSoft upload by 06/07/2010 Key Activities Key Overall Issues 21

CORE – 2602 AP Workflow Status: GREEN The Team is in the process of creating their Business Process Flows and preparing for Integration Testing. Development and Unit Testing are on schedule. TASKStartFinish Role mapping05/24/201006/07/2010 Business process Flows and Test Scripts 05/24/201006/07/2010 Perform Integration Testing06/03/201006/11/2010 Go-Live07/06/2010 Requires Awareness: ODOT and OESC are not able to be Pilot Agencies. We will be replacing them with other agencies. Key Activities Key Overall Issues 22

2665 – Asset Management Rollout Status: GREEN Meetings to be held to prepare for Kickoff Session Will not make much progress until July after the DMH Inventory Implementation is completed. TASKStartFinish Prepare for / Conduct Project Kick-off TBD Configure/Verify Agency Conversion Data 07/16/201010/05/2010 Perform Test Loads 08/26/201009/15/2010 Train Agency Users 09/17/201010/05/2010 Requires Awareness: DSC Resource is not committed to the project – Brenda is addressing. If no DCS resource rollout plan may need to be adjusted. Patricia not available until August Brenda to also assist with agency buy in to rollout plan. Key Activities Key Overall Issues 23

CORE – 2682 Inventory Pilot - DMH Status: GREEN DMH currently working on conversion clean up tasks. Training held week of June 1 st. TASKStartFinish Inventory Item ID cleanup.03/22/201005/31/2010 Beginning Balance and Conversion Data Load05/01/201005/31/2010 User Testing / Training06/01/201006/14/2010 System Configuration and Conversion06/14/201006/30/2010 Go-Live07/01/2010 Requires Awareness: Key Activities Key Overall Issues 24

2692 – Treasury GL Implementation Status: GREEN The Team is preparing for the Fit Analysis sessions. TASKStartFinish Prepare for / Conduct Project Kick-off 04/12/201004/21/2010 Prepare for / Conduct / Document Business Process Analysis Sessions 04/21/201004/30/2010 Prepare for / Conduct / Document Fit Analysis Sessions 06/09/201006/10/2010 Define Statement of Work 05/28/201007/02/2010 Requires Awareness: Due to a delay on receiving requirements from OST, the dates for the Fit sessions were moved to June This is not expected to impact the overall schedule. Key Activities Key Overall Issues 25

CORE – 2599 Grants, Projects, Contracts with AR/Billing Status: OESC went live as scheduled on May 17 th. This phase of the Project is in the post production support phase. No major issues have been encountered. TASKStartFinish Integration Testing – ODOT (see below) UAT - ODOT Requires Awareness: ODOT plan is being re-baselined. Key Activities Key Overall Issues 26

CORE – 2610 Inventory ODOT Status: Integrated with the re-baseline of the ODOT plan. TASKStartFinish Integration Testing (see below) Prepare for User Acceptance Testing User Acceptance Testing Go Live Requires Awareness: Key Activities Key Overall Issues 27

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Program Status Within 10% of planWithin 20% of PlanOver 20% of plan 34

Program Status Within 10% of planWithin 20% of PlanOver 20% of plan 35

Program Status Within 10% of planWithin 20% of PlanOver 20% of plan 36

Issues IssueStatus 1) ODOT Phase II (Agile Assets, Projects, Grants, AR, Billing Inventory) will not meet their scheduled implementation date. We are in the process of re-baselining the project schedule and assessing the impact on other projects in the portfolio. 2) Employee Self Service has increased number of help desk calls. The hold time and abandonment rate for the help desk has increased. We have increased staffing at the help desk with temporary resource. 4) New Legislation ARRA Transparency, Financial Shared Services, 1759 – Social Media, Open Technology, Convenience Information We are analyzing the legislation and defining projects that need to be initiated. 3) The fixed asset rollout plan has been completed and additional state resource is required to deliver on the current schedule. Determining how to fund the project with additional state resource. 37