© 2010 Pearson Education, Inc. | Publishing as Prentice Hall.1 Computer Literacy for IC 3 Unit 2: Using Productivity Software Chapter 6: Creating and Formatting a Worksheet

Learning Targets 67.I can navigate a workbook, select cells, and enter text and data 68.I can adjust column width 69.I can insert and delete rows and columns 70.I can sum a column of numbers 71.I can format numbers and dates 72.I can document and print worksheets © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.2

Learning Targets (continued) 73.I can align text 74.I can add emphasis, colors, shading, and borders 75.I can open, copy, insert, & delete worksheets 76.I can format, sort and filter tables © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.3

The Sum Function =SUM(B3:B17) Range to add Indicates a calculation Tells Excel to add the range First cell in the range Last cell in the range © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.4

Sum Function Considerations By default, the Sum function selects a list of numbers above the current cell If there is no list above the current cell, a list to the left will be selected Verify the selected cells to be added before confirming the Sum formula If the selected cells are incorrect, drag over the correct cells © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.5

Common Number Formats FormatExampleDescription General12345No formatting Comma12,345Comma added Accounting$ 12,345.00Currency sign on left of cell; comma and decimal added Currency$12,345.00Currency sign beside entry; comma and decimal added © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.6

Format Cells Dialog Box Select the number format type Make other selections according to format type Select cells to be formatted You can also use the commands in the Number group © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.7

Common Date Formats ExampleSample 01/01/20101/1/ /01/2010Friday, January 01, /01/201001/01/10 01/01/ Jan-10 © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.8

Wrap Text and Cell Alignment Change the direction of the text Cells to be formatted Control text within the cells Click to wrap text in cell © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.9

Add Emphasis to Fonts Emphasizing text Calls the eye to certain words or elements Differentiates between titles and information Can be accomplished by: Using the Bold button Using the Italics button Using the Underline button Changing the font size Changing font color or background color © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.10

Borders versus Gridlines Gridlines appear only on the screen unless specified otherwise Gridlines help your eye focus on the same row or column as you scan large worksheets Borders are printed with the worksheet Borders add meaning and separation to the different parts of a worksheet Borders add visual appeal © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.11

Borders in a Spreadsheet Select a preset border for the selected cells Borders button on the Home tab, Font group You can also use the More Borders option to access the Format Cells dialog box in order to customize a border © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.12

Copying Worksheets Right-click on tab to access Move or Copy dialog box Click to create a copy. Leave unchecked to move worksheet © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.13 Move or copy to another open workbook, if desired

Deleting Worksheets Right-click on tab to access submenu Click Delete to delete worksheet from workbook © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.14

Creating a Table Access the Table button from the Insert Tab, Tables group Verify table range in Create Table dialog box © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.15

Add a Table Style Access and apply predefined styles by clicking the Design Tab, Table Style Group, More button © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.16

Sorting Data Click the Sort button to access the Sort dialog box Select data to sort by Select if table includes a header row © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.17

Filtering Table Data Click the arrow of the column you wish you filter Select OK Choose Filter criteria © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.18

Header Documentation Page Layout view shows headers as they will appear when printed Author name in header Filename in header Date in header Click in this area to access the Header & Footer Tools Design tab © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.19

Print Options Select the Sheet tab in Page setup dialog box to choose print options Select to print row and column headings Select to print gridlines © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.20

Summary Expand a table by inserting a cell, row, or column Use the AutoSum to add a list of numbers Formatting is important for readability Naming worksheets makes identifying the data in the worksheet easier Table Styles provide a quick way to format a worksheet Sorting rearranges data according to your specifications © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.21

Questions? © 2010 Pearson Education, Inc. | Publishing as Prentice Hall.22