Microsoft Office 2003 Deployment at Marshall University Chuck Elliott Associate Director, Customer Services University Computing Services This presentation is online at

January 30, 2004Marshall University Computing ServicesSlide 2 What’s Included Office 2003 Professional –Access –Excel –InfoPath –OneNote –Outlook –PowerPoint –Publisher –Word

January 30, 2004Marshall University Computing ServicesSlide 3 Additional Applications Also licensed through the Microsoft Campus Software Agreement (MCSA) –FrontPage –Project Professional –Visio Professional

January 30, 2004Marshall University Computing ServicesSlide 4 New Features Outlook 2003 –Reading Pane –Multi-line message view with smart dates and grouping –Arrange by conversation –New mail Desktop Alert –Junk settings –Block external content –Shared calendar –Contact picture –Cached Exchange Mode

January 30, 2004Marshall University Computing ServicesSlide 5 New Features (continued) Word 2003 –Reading Layout view –Merge enhancements –Track changes enhancements –Formatting Restrictions –Editing Restrictions Excel 2003 –Improved List creation –XML –Improved Standard Deviation computation –Smart tag integration

January 30, 2004Marshall University Computing ServicesSlide 6 New Features (continued) PowerPoint 2003 –Thesaurus integration –Annotations in Slide Show view –Expanded playlist formats –Full-screen playback –PowerPoint Viewer and “Package for CD” Access 2003 –Back up a database –AutoCorrect option –Dependent Objects –Font Control for the SQL Window –Error checking –Making a local table –Propagating field properties

January 30, 2004Marshall University Computing ServicesSlide 7 Compelling Reasons To Upgrade Outlook 2003 –Spam Filter –Much Improved Interface –Cached mode, improved data synchronization performance –Consistency with Exchange 2003 web interface –20GB.pst files (Outlook used 2GB limit) PowerPoint 2003 –Save presentation to CD, installs the free PowerPoint Viewer Excel 2003 –List creation –XML

January 30, 2004Marshall University Computing ServicesSlide 8 System Requirements for using Office 2003 To use Office 2003 Editions, you need: –Intel Pentium III or equivalent processor recommended; 233- megahertz (MHz) required. (Intel Pentium 4 or equivalent processor will provide optimal performance for Microsoft Office Professional Edition 2003 –128 megabytes (MB) of RAM or above recommended –400 MB of available hard disk space –Microsoft Windows® 2000 with Service Pack 3 (SP3) or later; or Windows XP or later –Super VGA (800 × 600) or a higher-resolution monitor –See for more details –In short, any machine purchased by MU in ~last 4 years

January 30, 2004Marshall University Computing ServicesSlide 9 (Hopefully) an unlikely scenario For administrators and tech support staff: If upgrading from Office 97 to Office 2003, this white paper is a “must read.” –

January 30, 2004Marshall University Computing ServicesSlide 10 Deployment Strategy October 2003 – January 2004 –Controlled Deployment (ITSPs and other IT pros) January 2004 –Added to all faculty/staff images –Will continue to support Office XP but will “market” Office 2003 to all faculty and staff March 2004 –Testing on UCF image begins June 2003 –Deployed to Drinko 3 rd floor August 2003 –Deployed to all UCF sites for Fall semester

January 30, 2004Marshall University Computing ServicesSlide 11 Business and Personal Use Strict changes to our Microsoft agreement mean: –Volume license-key can only be used on university-owned computers –Cannot be used on personally owned computers –For personally owned computers, individuals must purchase separate media Must be for “official” work at home Must sign agreement Media available at the UCS Front Desk For unrestricted home use by family and friends: we recommend Office 2003 Standard Edition (Student and Teacher version) –Available locally (including MU bookstore) for approx $149 –May be installed on up to 3 computers !!! –Note: lacks IRM and XML functionality

January 30, 2004Marshall University Computing ServicesSlide 12 Department Level Implementations For business critical Office applications –Reviewers guide available at –(courtesy of Microsoft) a detailed Office 2003 Deployment project plan is available in Project 2003 template area, also herehere –As a minimum: Upgrade Windows 9x and NT users to Win2K (Windows XP preferred) Offer training to users (Step-By-Step will be on the image) Test macros Test file conversions –Join MU’s Office 2003 Forum and share your knowledge

Questions ?? Chuck Elliott Associate Director, Customer Services University Computing Services This presentation is online at