8/28/97Organization of Information in Collections The MARC Format University of California, Berkeley School of Information Management and Systems SIMS 245: Organization of Information In Collections

8/28/97Organization of Information in Collections Review History of Cataloging Codes ISBD areas ISBD punctuation

8/28/97Organization of Information in Collections ISBD Areas Title and Statement of Responsibility Edition Material or type of publication specification Publication, Distribution (etc.) Physical Description Series Notes Standard Numbers

8/28/97Organization of Information in Collections ISBD Punctuation Title Proper (GMD) = Parallel title : other title info / First statement of responsibility ; others. -- Edition information. -- Material. -- Place of Publication : Publisher Name, Date. -- Material designation and extent ; Dimensions of item. -- (Title of Series / Statement of responsibility). -- Notes. -- Standard numbers: terms of availability (qualifications).

8/28/97Organization of Information in Collections Bibliographic Record Introduction to cataloging and classification / Bohdan S. Wynar. -- 8th ed. / Arlene G. Taylor. -- Englewood, Colo. : Libraries Unlimited, (Library science text series).

8/28/97Organization of Information in Collections Today MARC History MARC Format Access to MARC records –MELVYL –OCLC

8/28/97Organization of Information in Collections MARC History NUC and LC Card Distribution Service Initial study for tape distribution began in 1964 At first the service was English monographs only. Eventually formats for many other types of material and over 130 roman alphabet languages plus many non-roman languages

8/28/97Organization of Information in Collections MARC History MARC was intended to be a communications format for the exchange of bibliographic information on tape. Based on the ISO 2709 Standard Format for Information Exchange and the ANSI Z39.2 Information Interchange Format

8/28/97Organization of Information in Collections MARC History MARC Bibliographic Format –Format integration MARC Holdings format MARC Authorities format MARC Classification format MARC Community Information format Much of MARC available from of MARC available from

8/28/97Organization of Information in Collections MARC Bibliographic Materials The MARC bibliographic format contains data elements for the following types of material: Books –textual material that is monographic in nature.

8/28/97Organization of Information in Collections MARC Bibliographic Materials Computer files –information encoded in a manner that allows it to be processed by a computer or related machine, including both data stored in machine-readable form and the programs used to process that data.

8/28/97Organization of Information in Collections MARC Bibliographic Materials Maps –all types of cartographic materials, including sheet maps and globes.

8/28/97Organization of Information in Collections MARC Bibliographic Materials Music – printed music, manuscript music, nonmusical sound recordings, and musical sound recordings.

8/28/97Organization of Information in Collections MARC Bibliographic Materials Serials –items with a recurring pattern of publication, e.g., periodicals, newspapers, yearbooks.

8/28/97Organization of Information in Collections MARC Bibliographic Materials Visual materials –projected media, two-dimensional graphics, three-dimensional artifacts or naturally occurring objects, and kits. Used for archival visual materials when format or medium is being emphasized.

8/28/97Organization of Information in Collections MARC Bibliographic Materials Mixed materials –primarily archival and manuscript collections of a mixture of forms of material. Material may be monographic or serial in nature.

8/28/97Organization of Information in Collections Structure of MARC Records LABEL or LEADER (24 bytes) –Number of Characters in record –Record status code –Type of record code –Bibliographic level –Record structure information (indicators, subfield size, base address of data –Encoding level –ISBD, AACR II compliance –Linked record code –Entry map for directory

8/28/97Organization of Information in Collections Structure of MARC Records Directory –A series of 12 byte units, one for each field in the record –Three bytes for field tag –Four bytes for total number of bytes in the field (including indicators, field terminator and subfield codes.) –Five bytes for the location of first byte of the field relative to the base address of data

8/28/97Organization of Information in Collections Structure of MARC Records Variable Control fields (001, ) –“Fixed fields” (e.g. 007 and 008) Variable Data fields ( ) Locally defined fields (9xx)

8/28/97Organization of Information in Collections Structure of MARC Records 0XX = Control information, numbers, codes 1XX = Main entry 2XX = Titles, edition, imprint 3XX = Physical description, etc. 4XX = Series statements 5XX = Notes 6XX = Subject access fields 7XX = Name, etc. added entries or series; linking 8XX = Series added entries; holdings and locations 9XX = Reserved for local implementation

8/28/97Organization of Information in Collections Raw MARC Record nam |CUBUGLAD97B| | dcu f eng u| $ags | $a(CU-BANC)ocm | $a(CU-BANC)GLAD97| $aI 19.16:105|10$aGilbert, Grove Karl,$d |10$aHydraulic -mining dâebris in the Sierra Nevada /$cby Grove Karl Gilbert|0 $aWashington :$bU. S. Gov't Print. Off.,$c1917| $a154 p. :$bill., maps, plates ;$c29 cm|1 $aGeological Survey professional paper,$vno.105| $aAt head of title: Department of the Interior| $aMany of the plates printed o n both sides of leaf| 0$aHydraulic mining.| 0$aGold mines and mining$zSierra Nevada (Calif. and Nev.).| $aUnited States$bDistrict of Columbia$dWashington$9(1917)| 0$aGeological Sur vey professional paper,$vno.105| $lBANC$x1$d\pf\$aF868.S5.7$b.G56| $lENGI$x220$aTN 421$b.G5| $nCU|

8/28/97Organization of Information in Collections OCLC MARC OLUC da gilb,hydr Record 10 of 32 NO HOLDINGS IN UCB - 73 OTHER HOLDINGS OCLC: Rec stat: c Entered: Replaced: Used: > Type: a ELvl: I Srce: Audn: Ctrl: Lang: eng BLvl: m Form: Conf: 0 Biog: MRec: Ctry: dcu Cont: GPub: f Fict: 0 Indx: 1 Desc: i Ills: ad Fest: 0 DtSt: s Dates: 1917, < > gs < > DLC $c COA $d OCL < > QE75 $b.P9 no.105 < > I 19.16:105 < > $b < > UCBB < > Gilbert, Grove Karl, $d < > Hydraulic-mining d|ac|ebris in the Sierra Nevada / $c by Grove Karl Gilbert. < > Washington : $b U.S. Gov't Print. Off., $c < > p. : $b ill., maps, plates ; $c 29 cm. < > Geological Survey (U.S.). $t Professional paper - United States Geological Survey ; $v no. 105 < > At head of title: Department of the Interior. < > Many of the plates printed on both sides of leaf. < > Hydraulic mining. < > Gold mines and mining $z Sierra Nevada (Calif. and Nev.) <

8/28/97Organization of Information in Collections DLA (MELVYL) MARC 1. ID BASE BW STS c REC am ENC I DCF i ENT INT REP GOV f CNF 0 FSC 0 INX 1 CTY dcu ILS ad MEI FIC 0 BIO MOD CSC CON LAN eng PD gs DLC $c COA $d OCoLC $d CU-WR 040 DLC $c COA $d m.c. $d CSFA 050 QE75 $b.P9 no I 19.16: I 19.16: Gilbert, Grove Karl, $d Gilbert, Grove Karl, $d Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert Hydraulic-mining d_ebris in the Sierra Nevada / $c by Grove Karl Gilbert 260 Washington : $b U.S. Gov't Print. Off., $c Washington : $b U. S. Gov't Print. Off., $c Washington : $b U. S. Gov't Print. Off., $c p. : $b ill., maps, plates ; $c 29 cm p. : $b ill., maps, plates ; $c 29 cm Geological Survey (U.S.) $t Professional paper - United States Geological Survey ; $v no Geological Survey professional paper $v no United States. Geological Survey. Professional paper -United States Geological Survey ; $v no At head of title: Department of the Interior. 500 Many of the plates printed on both sides of leaf. 500 At head of title: Department of the Interior 500 Many of the plates printed on both sides of leaf Hydraulic mining Gold mines and mining $z Sierra Nevada (Calif. and Nev.) Gold mines and mining $z Sierra Nevada Mountains 752 United States $b District of Columbia $d Washington $9 (1917) Geological Survey professional paper $v no Professional paper (Geological Survey (U.S.)) $v no. 105.

8/28/97Organization of Information in Collections Using OCLC to find MARC Records Logon to MELVYL from any screen type start from the database selection screen type oclc at the enter prompt enter the Authorization code xxx-xxx-xxx (use the real code as supplied in class at the password prompt, enter the password as supplied in class

8/28/97Organization of Information in Collections Searching Use derived keys directly Use “fin index search_value” For Authority searches –cho AF; search

8/28/97Organization of Information in Collections OCLC search keys (Numeric) an = OCLC Number (OL or AF) bn = ISBN (OL or AF) cd = CODEN (OL) gn = Government Document Number (OL) ln = LC Control Number (LCCN) (OL or AF) mn = Music Publisher Number (OL) sn = ISSN (OL or AF)

8/28/97Organization of Information in Collections OCLC search keys (Derived) da = Derived Author/Title (OL) dc = Derived Corporate Name (OL) dn = Derived Name (AF) dp = Derived Personal Name (OL) ds = Derived Topical Term (AF) dt = Derived Title (OL or AF)

8/28/97Organization of Information in Collections Derived Keys Format TYPE FORMAT EXAMPLE Name/title 4,4 mitc,gone Title 3,2,2,1 lif,in,th,f Personal name 4,3,1 bach,joh,s Corporate Name* =4,3,1 =ener,off,o Conference Name =4,3,1 =high,ene,p

8/28/97Organization of Information in Collections OCLC Phrase Search Keys ti Title OL or AF pn Personal name AF co Corporate name AF cn Conference name AF su Subject AF

8/28/97Organization of Information in Collections OCLC Searches: examples fin ln fin gn ga fin dt cat,of,th,m and yr and ft bks fin dp mich,jam,a and dt tal,of,th,s and yr 1946 and ft bks sca ti journal of the american med

8/28/97Organization of Information in Collections Limiting results set ft bks and yr and act gon,wi,th,w/1964 –year : 1964 –decade : 19xx –range : –open ranges : or -1950

8/28/97Organization of Information in Collections Homework Assignment 1 -- MARC tags and codes Assignment 2 -- OCLC searching

8/28/97Organization of Information in Collections Next Time Next meeting Sept. 21 AACR II Rules for description