POPULATION SELECTION CONCEPT People in Database Selection Rules or Criteria Selected Population of Individuals who Satisfy Rules

THE SELECTED POPULATION May be used in letter generation. May be used in some Banner reports. –Example: Student schedules Is required in some Banner reports. May be used for “simple” reports.

Examples General Person –Find the number of (or get a list of) person records with missing birth dates. Recruiting –Find the number of (or get a list of) recruits from a particular high school.

More Examples Admissions –Find the number of applicants of a particular gender or ethnicity. Location Management –Find the number of students requesting housing in a particular dormitory.

More Examples General Student –Find the number of students in a particular major. Accounts Receivable –Find the number of students who have been charged a parking fine.

And More Examples Faculty Load –Find the number of faculty members who are teaching more than 15 credits. Academic History –Find the number of students graduating with honors.

Know Your Data Where are the data entered on Banner forms? How do the Banner forms correspond to the Oracle tables in the database? What are the relationships between data in different tables?

For Example If you want to find the number of female applicants, you need to know –How is an applicant entered in Banner? –How is a person’s gender entered in Banner? It takes time and experience to gain knowledge of the system.

Know the Tables Normally, a table corresponds to a block of a Banner form. The naming convention for tables is similar to that for forms. –Seven characters

Table Names 1st character - System 2nd character - Module 3rd character - Type of table –Base, Repeating, and Virtual (or View) 4th - 7th characters - Abbreviation of table purpose

Examples SPBPERS is the base table corresponding to the General Person Form–SPAPERS. SPRIDEN is the repeating table corresponding to the identification information block of the Identification Form–SPAIDEN.

Examples (continued) SPRADDR is the repeating table corresponding to the address information block of SPAIDEN. SPVADDS is a virtual table (or view) created to give current name and address information.

Finding Table Names Use Dynamic Help from the Banner form. Consult the Banner Student Technical Reference Manual. Print the Data Element Dictionary from GURPDED.

Visualizing a Table Think of a table as a grid having rows and columns–similar to a spreadsheet. Each row of the grid corresponds to a record. Each column of the grid corresponds to a field in the record.

A Simplified View of SPBPERS

SQL Basics Standard Query Language Population Selection uses the SQL select statement.

SQL Select Statement Select__________PIDM From__________table name(s) Where__________criteria

Select In a population selection you can select only PIDMs. (A Personal IDentification Master is an internal identification number that is created when person and non-person records are entered on SPAIDEN.)

From The From clause indicates which table in the database contains the information being used in the selection. –The From clause must include the table used in the Select clause. –The From clause also must include any other table(s) involved in the Where clause.

Example–SQL Select Select SPRIDEN_PIDM From SPRIDEN Where SPRIDEN_LAST_NAME = ‘Smith’

Another Example Select SPRIDEN_PIDM From SPRIDEN, SPBPERS Where SPRIDEN_LAST_NAME = ‘Smith’ and SPBPERS_SEX = ‘F’

HIERARCHY OF TERMS USED IN POPULATION SELECTION AND LETTER GENERATION

APPLICATION SELECTION IDENTIFIER VARIABLE OBJECT Creator ID Population Selection Letter Generation (optional)

FORMS USED IN POPULATION SELECTION GLRAPPL--Define application and enter global rules (if any) GLRSLCT--Establish selection identifier and enter selection rules GLBDATA--Apply the selection rules to selection a population GLAEXTR or GLIEXTR--View the population