Disaster Recovery - Just a beginning (notes from Denver IUG 14 Pre-conference) Christine Pouncey June 2, 2006

Prevention Routine Inspections Safety Practices Checks of Temp, Humidity, and environmental controls Proper storage Security Checks Staff familiarity with building layout Handbook including: –Emergency Contact Numbers of All Staff –Contact information for Vendors and Recovery Helpers –List of supplies and their locations (redundancy) –Disaster Plan with a specific Salvage Plan

Ongoing tasks Contact sources of supplies to explain recovery needs (annually) Disaster plan reviewed, updated, and redistributed (annually) Multiple types of disasters planned for –fire, flood, tornado, blizzard, terrorist, pandemic Training in recovery techniques and mandatory refresher training Establish reciprocal arrangements with other institutions –ILL, co-hosting, housing workers. etc

Have a Team List of members w/alternatives –staff members may not be available do to personal or family concerns/injuries Team Leaders and Subleaders –all should be cross-trained, more than one person needs to know how to do each recovery task and the entire plan well enough to pinch hit Outline areas of responsibility –Who handles budgeting, money flow, media contacts, contacting vendors, insurance, etc Importance of drills – practice while building is occupied Outline responsibilities for patron safety –leave the building, don’t leave the building, stairs, evac- chairs

When Disaster Strikes Stage 1 - Assess damage –Do a walk-thru (pictures & notes) Stage 2 - Make outside contacts Stage 3 - Stabilize the environment Stage 4 - Activate teams Stage 5 - Restore the area (removal and replacement) Stage 6 – Salvage –Priorities should predetermined as part of the disaster plan and regularly reviewed –Extensive instructions for handling damaged materials (videos, books, etc) –Responses to different types of damage –Record Keeping – what when where