Microsoft Office 365 Tenant Options - Project Status Dan Mercer WaTech Chief Technology Officer October 12, 2015watech.wa.gov

Agenda watech.wa.gov What is Microsoft Office 365? Brief History Office 365 Tenant Options Project Project Approach Next Steps October 12, 2015

What Is Microsoft Office 365? watech.wa.gov Microsoft brand name for a collection of subscription- based software products and cloud services October 12, 2015

Brief History watech.wa.gov 2012 – OCIO and multi-agency Office 365 assessment team o Outcome: O365 did not meet several mandatory business requirements and did not have a positive ROI Mar – CTS Advisory Council requested an update o Outcome: O365 much improved but still did not meet several mandatory business requirements Fall 2014 – Some agencies purchase O365 licenses for Office Professional desktop suite o Outcome: Need a means to activate licenses to the Office 365 cloud October 12, 2015

Brief History watech.wa.gov Dec – Office 365 License Activation service launched Single shared tenant in O365 Gov. cloud Integrated with Enterprise Active Directory for single sign-on WaTech manages tenant and licenses O365 Services available: Office Pro Plus (desktop suite) automated activation Office Online (Word, Excel, PowerPoint) SharePoint Online OneDrive for Business Contact WaTech service desk to schedule a consult October 12, 2015

Office 365 Tenant Options Project watech.wa.gov Five partner agencies (CTS, DOH, HCA, DOC, DFW) agreed that more complete architectural planning is required Collaborated to engage Microsoft Consulting Services to assess the predominant tenant design choices: o Single-tenant (shared or consolidated) o Multi-tenant (multiple agency tenants) Project goal was to understand the options and provide guidance not to prescribe a specific solution October 12, 2015

Project Approach watech.wa.gov Discovery Workshops (Jun-Jul) with the intent of level setting departments on Office 365, while drawing out Business and Technical Requirements specific to tenant design alternatives. Department of Ecology Department of Fish and Wildlife Department of Corrections Department of Health Health Care Authority Employment Security Department Washington Technology Solutions (WaTech) Department of Financial Institutions Department of Revenue Department of Labor and Industries Department of Transportation Department of Social and Health Services October 12, 2015

Next Steps watech.wa.gov Nov 3 - Workshop with 12 agencies to: Review the Microsoft findings in detail Discuss the facts of the analysis and understand the pros and cons of each design alternative Together with business requirements, agree on which tenant design approach is most appropriate for the State of Washington Define a strategy for moving forward October 12, 2015

Questions? watech.wa.govOctober 12, 2015

D D D D D D OAH D D D D D D COM D D D D D D DOA Office 365 Tenant Options watech.wa.govOctober 12, 2015 D D D D D D OFM D D D D D D DNR D D D D ATG D D DOH DOR L&I DOL DSHS ECY DES HCA ESD DFW DRS DFI DSHS DOH ESD ECY DOR DFW DES L&I DRS HCA DOL DFI Single (shared) TenantMultiple Agency Tenants Logical separation, WaTech managed WaTech manages tenant, licenses and infrastructure Simple collaboration and directory sync, federation not required Straight forward migration Tenant provides natural separation Each agency manages own tenant and federation infrastructure Complex federation to other agencies for directory sync, collaboration Migrate only one tenant at a time