+ Microsoft Word 2008 Created by The Office of Media and Educational Technologies on: 07/2010

+ Objectives Maryland Technology Standards for School Administrators Standard 1: Leadership and Vision Standard 2: Teaching and Learning Maryland Teacher Technology Standards Standard 5: Integrating technology into curriculum and instruction Maryland Technology Standards Standard 3: Technology for Learning and Collaboration 2

+ Agenda What’s New Video Menu Bars Toolbars Elements Gallery Document Elements Quick Tables Charts Smart Art Graphics Word Art Toolbox/Palettes Citations Object Palette Layout Notebook Publishing How to: Opening and Exploring a New Document Page Setup Headers and Footers Format Painter Formatting Formatting Characters Formatting Paragraphs Line Spacing Tabs Previewing and Printing a Document Saving Document Converting.docx to.doc Quick Keys References 3

+ What’s New Video Microsoft Video 4

+ Menu Bar The Menu Bar located at the top of the screen contains commands that are listed in the pull down menus. Things to be aware of: If a command name appears dimmed (grayed), the command is not currently available. If a ✔ appears to the left of a command, the command is currently in effect. To cancel a menu without choosing a command, simply move the pointer away from the menu and release the mouse button. Many commands have short-cut key combinations that are listed to the right of the command in the menu. The COMMAND key is used in combination with the other keys to execute commands. For example, holding down the COMMAND key and pressing the S key simultaneously will save the file. 5

+ Menu Bar - Menus 6

+ Even More Menus 7

+ Menus cont’d 8

+ Toolbars Select View>Toolbars - and choose the toolbars to add 9 Standard

+ Toolbars cont’d Formatting Contacts Reviewing Tables and Borders 10

+ Toolbars Cont’d Movie Auto Text background Adobe Acrobat PDFMaker 8 Speech Forms drawing Database 11

+ Elements Gallery Select the Gallery button on the Toolbar New in 2008 the Elements Gallery offers tabs to enhance presentations. 12

+ Document Elements Templates for Cover Pages, Table of Contents, Header, Footer, Bibliographies 13

+ Quick Tables Add or delete rows/columns by going to the selecting the Insert Menu (and the formatting remains the same) or the Formatting Palette 14

+ Charts 15 Select a Chart A chart appears in the document & Chart in Microsoft Office (Excel) opens. Any data manipulated on the chart automatically modifies the graph Chart Options opens in the Formatting Palette once a chart is created

+ SmartArt Graphics Create graphics and flow charts Change properties of color and number of elements 16

+ WordArt 17

+ Toolbox/Palettes There are two ways to open the Toolbox/ Palette. 1. View>Formatting Palette 2. Click on the Toolbox Icon on the toolbar In the New Formatting Palette you can manage: Citations, Scrapbook, Reference tools, Compatibility Report, and Projects. 18

+ Toolbox/Palettes 19

+ Citations In Word 2008 select the type of citation (MLA, APA, etc.). Go to the Formatting Palette and choose Citations. Select style and choose the + symbol to add a citation. Complete the citation information and it will be ready to use in the document. 20

+ Object Palette Insert shapes, images, symbols, and photos. 21

+ >View: Layout Draft Web Layout Outline Print Layout Notebook Layout Publishing Layout default 22

+ Notebook Layout Not new in 2008, but it has a some new tools to check out! 23

+ Publishing Layout 24

+ Opening a New Document 1. >Word on the dock– Opens directly to a new blank page in Word. 2. >Microsoft Project Gallery on the dock 25

+ Exploring a New Document Tab Stop – A position you set for placing and aligning text on a page. Click here to change the type of tab. View Buttons – Click to switch between Normal, Web Layout, Print Layout, and Outline views. Status Bar – Indicates page numbers, sections numbers, page totals, distance from top of line to insertion point, line where insertion point is located; distance, in number of characters, from the left margin to the insertion point. Click the arrows to navigate through the current document Horizontal Ruler – Use to view and set paragraph indents, tab stops, page margins, and column widths. Menu Bar Toolbars 26

+ Setting Up Pages - Margins Option #1 - To setup margins, choose Format > Document. The default settings are as shown below. A gutter margin adds extra space to the side or top margin of a document you plan to bind. Be sure to apply the margin settings to the whole document. If you insert any breaks, you can set different margins for different parts of the document. Option #2 - Formatting Palette – Select Margins 27

+ Setting Up Pages - Orientation The default orientation is vertical or portrait To change to horizontal or landscape, go to File > Page Setup and select orientation 28

+ Headers & Footers Headers and Footers can include text or graphics. To create a header or footer: Go to View > Header and Footer Click in the location of the header and footer Type text 29

+ More Headers & Footers * The Formatting Palette options only appears when viewing the Header and Footer. 30

+ Format Painter Use the Format Painter to copy formats (text, style, font size) from one location to another. Select the area that has the formatting you want to copy. Click the Format Painter, and then select the text to be formatted. Double Click the Format Painter to change multiple formats. 31

+ Formatting 32 Formatting can be done using the Format Menu, Formatting Toolbar or the Formatting Palette.

+ Formatting Characters Use the Format Menu command, the toolbars, or the Formatting Palette to make changes in your text. Fonts – a design of a set of characters or typeface Size – measured in pixels. Character Style - Bold – printed darker Italic - slanted and used for emphasis. Sometimes used for headings Underline – used for emphasis. There are many options for making formatting changes! 33

+ Formatting Paragraphs Left Aligned: Word enables you to create, edit, format, and save the various kinds of documents you need for classroom and professional use with ease. To help your students create professional looking documents, such as journal articles, newsletters, and term papers, Word offers a selection of templates in the Project Gallery. Centered: Word enables you to create, edit, format, and save the various kinds of documents you need for classroom and professional use with ease. To help your students create professional looking documents, such as journal articles, newsletters, and term papers, Word offers a selection of templates in the Project Gallery. Right Aligned: Word enables you to create, edit, format, and save the various kinds of documents you need for classroom and professional use with ease. To help your students create professional looking documents, such as journal articles, newsletters, and term papers, Word offers a selection of templates in the Project Gallery. Justified: Word enables you to create, edit, format, and save the various kinds of documents you need for classroom and professional use with ease. To help your students create professional looking documents, such as journal articles, newsletters, and term papers, Word offers a selection of templates in the Project Gallery. Paragraph Alignment Alignment of text refers to its position relative to the sides of the pages. A paragraph can be left aligned, centered, right aligned, or justified. Paragraph Alignment Alignment of text refers to its position relative to the sides of the pages. A paragraph can be left aligned, centered, right aligned, or justified. 34

+ Formatting Paragraphs Use >Format>Paragraph on the Menu Bar, the Formatting Toolbar, or the Formatting Palette to make changes in your paragraphs. The changes you can make include alignment and line spacing. 35

+ Line Spacing Option 1: >Format>Paragraph Select Line Spacing Option Option 2: >Formatting Palette >Alignment and Spacing>Line Spacing 36

+ Tabs 1.Select Tab Icon in top left of the horizontal ruler ( ✓ Ruler in View Menu) 2.Select tab type 3.Click on the ruler to place the tab. 37

+ Tabs Precise In the Tab Menu: Clear all tabs Set alignment Set tab exact location >Format>Tabs 38

+ Previewing Documents Print Preview Toolbar Magnify View print preview full screen Shrink to fit View one page at a time View Multiple pages View rulers 39

+ Printing Documents 40

+ Saving Documents Save Save as Convert to PDF Save Save as Convert to PDF * Important not all Word formats compatible without a file convertor 41

+ Save * Important not all Word formats compatible without a file convertor From dialog box: Preview document Change page setup Convert to PDF Choose printer >File>Save 42

+ Save As 1.>File>Save As 2.Select Where you want your document saved 3. Select Format that you want to save as 4. Select Save * Important not all Word formats compatible without a file convertor 43

+ Save as a PDF Option 1: 1.>File>Print 2.Select PDF Menu 3.Select option 4.Name document 5.Select Where you want the document saved 6.Select Save Option 2: 1.>Automator>Sample Automator>Save as a PDF file while preserving page orientation Automator 44

+ Converting.docx to.doc 1.>File>Save As 2. Format>Word Document (.doc) 3. Select Save 45

+ Quick Keys Command + A Select all contents of the page. Command + B Bold highlighted selection. Command + C Copy selected text. Command + X Cut selected text. Command + P Open the print window. Command + F Open find box. Command + I Italic highlighted selection. Command + K Insert link. Command + U Underline highlighted selection. Command + V Paste. Command + Y Redo the last action performed. Command + Z Undo last action. Command + L Aligns the line or selected text to the left of the screen. Command + E Aligns the line or selected text to the center of the screen. Command + R Aligns the line or selected text to the right of the screen. Command + M Indent the paragraph. Command + Shift + F Change the font. Command + Shift + > Increase selected font +1pts up to 12pt and then increases font +2pts. Command + ] Increase selected font +1pts. Command + Shift + Moves one word to the left. Alt + Shift + T Insert the current time. Command + Moves one word to the right. Command + Moves to the beginning of the line or paragraph. Command + Moves to the end of the paragraph. Command + Del Deletes word to right of cursor. Command + Backspace Deletes word to left of cursor. Command + End Moves the cursor to the end of the document. Command + Home Moves the cursor to the beginning of the document. Command + Spacebar Reset highlighted text to the default font. Command + 1 Single-space lines. Command + 2 Double-space lines. Command line spacing. Command + Alt + 1 Changes text to heading 1. Command + Alt + 2 Changes text to heading 2. Command + Alt + 3 Changes text to heading 3. Command + F1 Open the Task Pane. F1 Open Help. Alt + Command + F2 Open new document. Command + F2 Display the print preview. Shift + F3 Change the text in Microsoft Word from upper to lower case or a capital letter at the beginning of every word. Shift + Insert Paste. F4 Repeat the last action performed (Word 2000+) F5 Open the find, replace, and go to window in Microsoft Word. Command + Shift + F6 Opens to another open Microsoft Word document. F7 Spell and grammar check selected text and/or document. Shift + F7 Runs a Thesaurus check on the word highlighted. F12 Save as. Shift + F12 Save. Command + Shift + F12 Prints the document. Alt + Shift + D Insert the current date. Source 46

+ References 47