Sheffield & District Junior Sunday Football League New Managers Meeting

About the League Life as a Club Secretary Life as a Team Manager Where to go for help Q&A Agenda

This presentation will only briefly touch on the working practices, rules and regulations of the League This presentation is not a substitute for reading the handbook and managers guide. You will still need to read For more information and updated news during the season keep visiting the League website and subscribe to the League newsletter.

The League is NOT the FA The league is.... the MEMBER CLUBS

Role of the League Issuing of league fixtures Registration of players Updating the League website Dealing with League application forms Enforce League rules (as set by member clubs) Enforce the Standard Code of Rules (as set by the FA)

Role of the CFA Player Suspensions Club Suspensions Referee performances Child Welfare Football Debt Recovery scheme Enforce the Rules of the Association Charter Standard Updating the County FA website County FA affiliation forms Deal with any “poaching” issues Liaise with the League and National FA over footballing matters

The League is in a partnership deal with

We are:

An FA Respect League We are:

Recent League Honours: National FA Respect League Silver Award 2011/2012, 2012/2013, 2014/15 Bronze Award 2013/2014 National FA - Highly Commended League of The Year 2014 North East & Yorkshire Region FA Charter Standard League of the Year 2011/2012 and 2013/2014 SHCFA FA Charter Standard League of the Year 2009/2010, 2011/2012, 2013/2014 & 2014/15

Number of Players Registered at the end of the season Season Registered 2005/2006 Season10, /2007 Season9, /2008 Season9, /2009 Season10, /2010 Season10, /2011 Season10, /2012 Season11, /2013 Season11, /2014 Season11, /2015 Season12,111

Number of teams No. Of Teams09/1010/1111/1212/1313/1414/15 15/16 U U U U U U U U U U DisabledN/A 6 Total

League Development / Formats of the Game Format2012/132013/142014/152015/162016/17 U75v5 U86v65v5 U97v7 U107v7 U119v9 U1211v119v9 U1311v11 11v11 * U1411v11 11v11* U1511v11 11v11* U1611v11 * option for clubs to continue at 9v9 if they so wish.

League Tables Format2012/132013/142014/152015/162016/17 U7NO U8NO U9YesNO U10Yes No U11Yes No U12Yes U13Yes U14Yes U15Yes U16Yes

FA Youth Review Under 7 & 8 Players are permitted to play in a maximum of 6 weeks of Trophy events in a 26 week season. Competition can last over a maximum of a two week periods. 3 trophy events allowed each season. For U9 & U10 = 12 weeks in blocks of 4 weeks This SEASON U11 = 18 weeks in blocks of 6 weeks Must be played over consecutive weeks

We Do: Support clubs Put Funding opportunities on the League website Put news on the League website almost every day (over 900 articles were published last season) Send out a free weekly e-newsletter with news, funding and rules to remember

We Do: Ask For Suggestions on how to improve by: League surveys Attending the SHCFA Youth Forum Attending fixtures Regular Requests in the League newsletter for ideas

We Do: Support Taking Football to Africa & Beyond The League is collecting old kit to support the Taking Football to Africa and Beyond Appeal. In the past year a number of clubs have supported this charity by donating old kit. If you have any old kit please the League Secretary

We Do: Reward Fair Play Each manager for every League fixture scores the spectators/Management and players and those marks are added together to create one score. These sporting points are added up at the end of the season and an average created. The team in each division with the highest score are given League keyrings to pass on to their players. The overall age-group winner is invited to the end of season presentation, where they are given a very large and impressive fair play trophy for the club with smaller versions of the same trophy for each player.

We have: 10 end of season presentation evenings These are attended by over 5,000 people These presentation evenings reward divisional winners and runners-up but more importantly each age-group Fair Play Winner receives the recognition they deserve.

We Will: Growth & Retention Work with SHCFA regarding School to club links For mini-soccer, create one team = one result divisions Continue to support club tournaments Seek members feedback, comments & suggestions Stop the drop-out from U10 to U11 Promote Futsal Provide an exit route for Under 16 team & players

We Will: Raising Standards & Behaviour Ensure all member clubs have signed up to an implementing RESPECT Promote Respect Aid Club Development Match Visits (Match Watchers) Promote and encourage Charter Standard Provide In-Service training

We Will: Better Players Coach Education Programme Futsal Grade Teams

We Will: Running The Game Managers Guide Online Listen to Members Views Look at doing more online Look at assisting clubs with Development courses Promote online resources to help clubs Reduce the number of fines

We Will: Workforce Development Assist new club secretaries Reward Volunteers Assist League Volunteers

We Will: Promotion Promote Charter Standard Promote RESPECT Use FA Full Time Communicate regularly using newsletters, website & social media Presentation Nights

Life as a Club Secretary

The Club Secretary is…… The MOST important role in the club

Job Description: What is the role of the Club Secretary? The main purpose of this job is that of principal administrator for the club. The Club Secretary carries out or delegates all the administrative duties that enable the club and its members to function effectively. The Club Secretary is a pivotal role within the club, with a close involvement in the general running of the club. The secretary and their assistant provide the main point of contact for people within and outside the club on just about every aspect of the club’s activities.

This is a demanding, high profile job that has a major impact on the efficient and effective management of the club. The Secretary has contact with a wide range of people from within and outside the club. Representation of the club at outside meetings provides the opportunity to find out what is going on at league and county level, and this could be a platform for future volunteering opportunities.

What sort of tasks are involved? Attending league meetings; Affiliating the club to the County FA; Affiliating the club to the league(s); Registering players to the league(s); Dealing with correspondence; Organising and booking match facilities for the season; Organising the club AGM and other club meetings; Representing the club at meetings

Videos The next few slides will show some videos that will help you during the course of a season. County FA Discipline FA Whole Game System

FA Misconduct Video

Whole Game System

WGS

Life as a Team Manager

This section looks at the responsibility each TEAM/CLUB has to the League. Note the functions listed do not have to be performed by the Team manager but MUST be done by someone within the team or club.

Pre-Season Registering Players Players can be registered from the 1st June and all registrations cease on the 31st May. Please see the attached guidance notes with the forms. Remember the ID card MUST BE CUT OUT before sending to your age-group registrar. A teams worth of players must be registered on or before the 15th August. If not, £25 fine per team. Only Players with a valid League ID Card can play NO CARD – N O GAME – NO EXCEPTIONS

During the Season If you are the home team, give your opponents at least FIVE Days clear notice of the match arrangements (Kick Off time, venue, Referee, and your kit colours). For each home match the home team need to provide a QUALIFIED & REGISTERED referee. If the home team cannot do this, then they need to offer their opponents the opportunity to provided a QUALIFIED & REGISTERED referee. If neither team can do this, then they need to agree on a stand-in official. More in-depth details are in the League handbook and managers guide. – NOTE: If you are struggling for a ref, contact the League Referee Secretary. Prior to each fixture you need to make sure the fixture is showing on the FA Full-TIme site. If it does not appear, then inform your age-group registrar to make sure it does appear.

During the Season Prior to any game you need to make sure you have with you: League Handbook (use this as a point of reference if you have any questions whilst at the game) Player ID cards - they need to be inspected before kick off First Aid Kit League officials can ask to inspect on a match day to see if you have any of these items available. Failure to do so, will result in a fine, and in the case of no Player ID cards, those players with no cards WILL NOT BE ABLE TO PLAY. You must have a RESPECT BARRIER / cones / rope that prevents spectators from standing on the touchline Technical Areas – No longer can managers go running down the touchline. All managers (max of 3) must be in the technical area

During the Season Prior to any game who need to make sure you do: 1) Give your opponents (and the ref, it they ask for it) a list of your players who are playing 2) Check your opponents ID Cards against the list of players supplied by your opponents. No ID card - No game - No Exceptions If it is found a player has played with no ID Card, both teams will be in trouble 3) Perform the Respect Handshake TIP: Line the players up with the ID cards, check Cards against the playing list and then move on to the Respect handshake.

During the Season Before, during and after the game: Be respectful to all participants (players and match officials) Remember you are representing YOUR Club Any incidents that occur on or around the field of play will be dealt with by the County FA – You have a duty to report them

During the Season After the game: By 6pm on a Sunday, the result must appear on the FA Full Time site By noon on Thursday, the match sheet must be completed on the FA Full Time Site

Full Time click on sign in Ask your club secretary for your club login details

Click on results

Type in the result and press update

The Result needs to be done by 6pm on a Sunday This is because the League Secretary has to give the results to the Sheffield Star by 6:30pm Also all other clubs want to know what the other results are.

Match Sheet Inputting Click on Statistics

Put a mark in the appropriate box Once done click update and then click on statistics Note: Some of the questions will be different, but the principle is the same

Mark the appropriate boxes and then press update

A full instruction guide is contained within the managers guide. Also, check your opponents have completed the form correctly and listed all the players that they put on the match sheet given to you. TIP: Get someone to act as a checker within your club to see if the ALL your club sheets are done correctly. Fines will be issued for incomplete match returns

SMS Texting is available to use to send in your result

Tell the League if your game is not listed before it is played (if its not down then you cannot input the details or will not receive the SMS message) If using SMS Home team score first then away score Tips

If your game is called off, BOTH teams have 14 days to inform the appropriate age-group registrar of the new date for the fixture. Teams are expected to fulfil ALL fixtures. Non-fulfilment of a fixture could result in the game getting awarded. League Rules to Note

Where to Go For Help

Anyone within the League is willing to help Your first port of call should be the: League Website or Handbook, Then please contact the League Official TOP TIP: Please remember to deal with paperwork ASAP if not immediately! This is to avoid sanctions by the League and / or suspensions by the CFA.

League Website

For more information or help Subscribe to the League newsletter - details on the League website Follow us on Like us on our Facebook Page Visit our website -