CA I Excel Lesson 2

√Formatting√Other Terms AutoFormat autofit commas Cell style currency labels general format values Merge and Center indented percent rotated text or text orientation borderwrapping text Row height###### Column width Format Painter Alignment in cell—top, bottom, left, right, center, middle Font, font size, font styles

Other Terms Autofit—is an Excel feature that will automatically size a cell to accommodate the longest entry without wasting space. Aligning Text—determines where in the cell the data will appear: ◦ Left – the default for labels ◦ Right – the default for values ◦ Center – centered horizontally in the cell ◦ Top – text appears in the top portion of the cell, leaving any white space at the bottom ◦ Bottom - text appears in the bottom portion of the cell, leaving any white space at the top ◦ Middle – text appears in the vertical center of the cell

Text Indenting Text--text that is has been moved over from the left. Rotating Text or Changing Text Orientation-- a feature that is useful to make the headings go up and down or diagonally. Wrapping Text--begins a new line within the cell of a worksheet when the data exceeds the width of the column. All the above are shown here

Fonts A font is the design of text Font size determines the size of the text Fonts size is measured in points. The default size if 11 points. You can change font styles such as bold, italic, shadowing, underlining, etc.

Other Formatting Border--places a line around a cell or range of cells. AutoFormat--was a collection of font, patterns, and alignments that can be applied to a range of data. These include a predefined look both for the data and headings. In Excel 2007, you use themes and styles. Merge and Center--combines several cells into one cell and places the text in the middle of the merged cell.

Types of Number Formats Number Formats change the way the data looks in the cell General--The default format for data in a cell. Currency--The format that displays numerical data so that it is preceded by a dollar sign, such as $4.85. Percent--will display the number.60 as 60.0%. Commas--The format that displays numbers over 999 with commas in appropriate locations, such as 1,950.

Format Painter and Cell Style As in Word, Format Painter is an easy way to copy formatting from one cell to another. This is especially helpful when the cell contains several formats A cell style is a collection of formatting characteristics you apply to a cell or range of cells. You can also clear cell formats not wanted

Label and Value Excel either recognizes entries as a label or a value. ◦ A label begins with a letter and is left aligned. ◦ A value begins with a number and is right aligned.

What is #######? ###### --means the cell is too narrow to display the answer. This happens usually when you add formatting to a cell and all of a sudden