Disability Retirement Services “A Day In the Life of an Investigator” Presenters: Tamara Caldwell & Debbie Semnanian

Key Terms Service-Connected Disability Nonservice-Connected Disability Injury vs. Disability Permanently Incapacitating

Employer Applications What, When, Where, How From the Employer (Department) –Employer Application –Class specification, list of usual and customary duties, physical demands (current RU-91) –Duties the employee can no longer sustain (could this be information obtained via IPM) –Written Documentation of Department’s Efforts to Accommodate

Employer Applications What, When, Where, How Supplemental Disability Allowance –Identified Position that Employee is Willing to Accept –Class Specification Original Position New Position –List of Usual & Customary Duties

LACERA’s Steps In Processing Employer Applications LACERA will request the following documents before processing the application: –Physician’s Statement –Authorization to Obtain and Release Records and Information Form –Claims Against Third Parties Form –Missed Medical Appointment Form Employee is given 30 days to respond.

LACERA will not process applications if employee deemed Temporarily Disabled by a treating physician. These applications will be returned and the file will be closed. Applicant must be permanently incapacitated for application to be processed. LACERA’s Steps In Processing Employer Applications

From the Employee –Medical evidence supporting permanent incapacity –All medical conditions for which they are claiming permanent disability must be supported by medical evidence. a.To satisfy this requirement, LACERA will request a physician’s statement; b.An employee’s statement that they cannot perform their job is not medical evidence. Employer Applications What, When, Where, How

The Process Application Received Application Reviewed by Intake Unit Cases with no issues are assigned for processing Investigation Medical Exam To Board In-depth Analysis of Eligibility/Legal Issues Legal Counsel Review and Processing Recommendation To Board, if recommendation is to REJECT Continue processing, if recommendation is to ACCEPT Intake Complex cases Further Investigation

Investigator Role Beyond Intake Preliminary Review of New Application –Verify type of application (SCD, NSCD, Survivor, Priority) –Review Physician Statement

Fact-Gathering Request Records (Workers’ Compensation Claim File, Medical, Personnel, Return to Work) –Review records once received –Index in chronological order by specialty

Interview Process Used to document information concerning applicant’s claim of disability Gather information from applicant and witnesses

Disability Evaluation Report Preparation Bullet-point Reports Information obtained during interview presented in a summarized Disability Evaluation Report for the Panel Physician and Board of Retirement 2-Tier Review –Investigator Final Review –Supervisor Review/Approval

Panel Medical Examination File assembled for review by panel physician Appointments scheduled near applicant’s home Appointments scheduled within 2-4 weeks of request for exam

Return to Work Issues Permanent Work Restrictions Department Accommodation

Case Preparation for Board Must submit for approval 1-2 weeks prior to Board meeting 3 -Tier Review/Approval –Supervisor –Legal Counsel –Division Manager Board Package Complete

How Can RTW Help? Provide Semi-Annual Updates – RTW Rosters Timely Response –Witness Contact Information –Health & Safety and Personnel Files –Attendance Records –Alternative Contacts Written Response –Permanent Work Restrictions –Job Modifications –Department’s Ability to Accommodate

Q & A