Kickoff Event November 16 & 17, 2015

Kickoff Overview 2  Nevada  Functional Areas  User Experience  Be a Champion

Workday and Our Mission 3  Workday is key to our strategic plan  Support for student growth and increased research  Learning, discovery and engagement  Enterprise resource planning

What Does Workday Mean to UNR? Access to real-time data Information Secure and easy access to your own data on any device Dashboards, reports and “drill down” capability Unified system of record for employee and financial data Paperless business processes Efficiency Financial and HR transactions are initiated and approved through electronic workflows Transactions can be viewed and tracked immediately so you always know where they are in the process and where issues may exist Informed decision-making Reporting Integrated systems will allow for more thorough and accurate reporting Managers and business officers will be able to view key job-related information about their organization Real-time data will allow managers and business officers to make better financial decisions 4

Project Phases and Timeline PlanPlan ArchitectArchitect Configure and Prototype TestTest Deploy October 1, 2016

Project Leadership  Leadership –Ron Zurek, Campus Executive Committee –Tim McFarling, Campus Point of Contact and Communication Liaison –Sheri Mendez, Finance Lead  Full Project Team -Listed at 6

Functional Areas 7 Finance  Expense management  Procurement  Business assets  Sponsored awards management  Endowments and gift accounting  Customer accounts  Banking and settlement  Accounting and reporting Human Capital Management  Manager Self-Service  Recruitment  Employee Self-Service  Benefits  Compensation  Payroll  Faculty data

Human Capital Management 8  Key System Architecture –Supervisory organizations –Managers initiate actions –Access to functions within Workday is based on security role and assigned to position –Each employee has access to select benefits, request leave, see employment information

Convenience of Workday 9

Functional Areas 10 Human Capital Management  Manager Self-Service  Recruitment  Employee Self-Service  Benefits  Compensation  Payroll  Faculty data Finance  Expense management  Procurement  Business assets  Sponsored awards management  Endowments and gift accounting  Customer accounts  Banking and settlement  Accounting and reporting

Financials 11  Key Changes for Finance –Chart of accounts Now called “Financial Data Model (FDM)” New functionality: Worktags –Signature authority Designed around organizational structure and roles Workflow –Initiation and approval of transactions are completed within Workday by managers –Processes start and end in Workday “Req to Check”

Transitions Prior to “Go Live” 12  Limit number of new accounts  Clean-up old accounts  AP hold  iLeave  Recruitment: E-Search to Workday  Defined timeline for new position creation  Short term hold on future dated transactions (leave, overload, etc.)

User Experience 13  Workday User Experience Video Workday User Experience Video –This video was produced by Workday; captioning is not accurate in all sections.

Be a Champion! 14  Employee Engagement –Stay informed: –Ask questions: –Participate in transition tasks –Attend training sessions –Keep an open mind

15 Frequently Asked Questions: