An Integrating Tool For ISM Automated Job Hazards Analysis DOE – ISM Champions Conference Aurora, Colorado September 11 – 12, 2006 Tony Umek Vice President, Safety & Health Fluor Hanford, Inc.

Automated Job Hazard Analysis AJHA 2 Development History Fluor’s Vision – Create a Tool People Can Use  Implements the Core Functions of ISM Consistently Applied at the “Activity Level” Hazard Controls Integrated into Work Steps Uses Feedback to Get Continuous Improvement  Based on Recognized Standards & Best Practices  Single Integrated Approach, Automated to Improve Consistency  Received 2003 VPP Innovation Award

Automated Job Hazard Analysis AJHA 3 Complex Wide Weaknesses Addressed by AJHA  Unsystematic Hazard Analysis  Workers Not Always Involved  Subject Matter Experts Not Always Involved  Little Coordination Between SMEs  Identification of Controls Hit and Miss  Controls Not Always Added to Work Steps  JHA Records Inconsistent  Little Evidence of Feedback & Improvement

Automated Job Hazard Analysis AJHA 4 AJHA As An Integrating Process/Tool  Early and Continued Worker Involvement  Integrates ESH&Q and Work Management – Work Planning Teams  Integrates Hazard Identification, Analysis, and Control with Work Management  Integrates Requirements – In a Graded Approach  AJHA Output – Included in Work Package Execution  AJHA Post-Job Review – Documents “Feedback”

Automated Job Hazard Analysis AJHA 5 Automated Job Hazard Analysis AJHA

Automated Job Hazard Analysis AJHA 6 Define the Scope of Work (Task Information) Identify and Analyze Hazards (Identify Hazards) Select Controls (Select Controls) Perform Work to Controls(Reports and Permits) Feedback / Continuous Improvement(Feedback Database) Web Based Hazard Analysis ISM Core Function AJHA Screen Innovation Award 2003

Automated Job Hazard Analysis AJHA 7 The job title and detailed description are entered at the ‘Task Information’ screen. The Job is also broken down into logical tasks, or phases. The tasks will be important later in the hazard analysis process so the hazard mitigating controls can be applied where they are meaningful. The status of the hazard analysis is automatically displayed at the bottom of the information screen. Automated Job Hazard Analysis (AJHA) Define the Scope

Automated Job Hazard Analysis AJHA 8 HASP OSHA DSA Work Request for One Job AJHA Safety Procedures DOE Orders Perform the Work to Controls Work Instructions Permits

Automated Job Hazard Analysis AJHA 9 The main hazards associated with each task are selected by clicking on OPEN. If OPEN is selected, additional and more specific questions may be answered. If the main hazard does not apply for this job, just click N/A. In that case, the more specific questions in that hazard class do not need to be checked. AJHA Hazard Identification Automated Job Hazard Analysis (AJHA) YES

Automated Job Hazard Analysis AJHA 10 Hazard Tree questions are written with “LEVELS” of detail. Each job is evaluated during a ”walk-down” of the jobsite to identify possible hazards. Hazard statements are arranged in the AJHA with levels of detail. is When there is a potential for a type of hazard to exist, the user can open the “hazard topic” and display more specific hazard questions for that hazard topic. When selected, these more specific hazard statements will trigger controls tailored uniquely for characteristics of that condition. Identify Potential Job Hazards Automated Job Hazard Analysis (AJHA) The red shadow always reminds you where you are in the JHA process.

Automated Job Hazard Analysis AJHA 11 Each hazard question is supported with a “Mini Help” text box. This information further defines the hazard. It helps the user understand the context of the hazard as it was intended by OSHA and their company. Hazard Mini Help Information Automated Job Hazard Analysis (AJHA)

Automated Job Hazard Analysis AJHA 12 Comments can be added to identify the specific characteristics of the hazards for a particular job task. The comments are displayed on the data entry screen right under the hazard question, and the comment button is highlighted. These comments are also included in the hard copy reports. Specific Hazard Information Automated Job Hazard Analysis (AJHA) The user can add comments to specify details about each hazard for that job.

Automated Job Hazard Analysis AJHA 13 Detailed “Help” screens are available for each hazard question. Click on the “Help” button next to the hazard question. Detailed requirements, definitions, explanatory information, guidance on Hazard Controls, and Facility Specific Information will be displayed for that hazard. Links to relevant Web sites like OSHA or your company procedures can also be added to the help screens. Automated Job Hazard Analysis (AJHA) Detailed Help Information On-Line Just click on “Help” to display useful information about the hazard topic.

Automated Job Hazard Analysis AJHA 14 Craft Representatives Industrial Hygienist Facility Waste Coordinator Electrical Safety Industrial Safety Environmental Compliance Officer Expert Involvement Online Automated Job Hazard Analysis (AJHA) Job hazards can be analyzed in planning meetings where the subject matter experts (SMEs), planners, craft, and managers collaborate on the job details while AJHA is online and displayed during the meeting. SME reviews and approval authorities can be triggered as required by the hazards that apply. Tables in AJHA list the Qualified SMEs for each facility by their area of expertise. Assigning individuals to perform the reviews and capturing the results of their involvement is done online. Other JHA participants are also entered from the keyboard.

Automated Job Hazard Analysis AJHA 15 Each control is designated by its intended use (i.e., work controls, PPE, subject matter expert analysis, or administrative actions such as notifications). This way the controls are added to appropriate sections of the hard copy report. This makes it easy to give workers the “work controls” and let managers handle administrative actions like training and notifications. Controls are added to sections in the final report according to their intended purpose (Training, Staffing, Notifications, Prerequisites, Special Analysis, Worker Controls, and PPE). The Right Controls for the Right People Automated Job Hazard Analysis (AJHA)

Automated Job Hazard Analysis AJHA 16 Includes Hazard Questions Lists the Participants Associated Controls for Each Hazard Printed Reports Automated Job Hazard Analysis (AJHA) AJHA provides a variety of convenient hard copy outputs for inclusion in work package records.

Automated Job Hazard Analysis AJHA 17 Benefits  Integrates ISMS and “VPP Principles”  Reduces Opportunity for Unexpected Hazards/Surprises  Reduces Risk of Personal Injury  Creates Participant “Ownership”  Improves Communications  Minimizes Potential for Work Stoppage and Delays  Decreases Cycle Time – Increases Productivity  Provides Consistency in the Hazards Analysis Process

Automated Job Hazard Analysis AJHA 18 Results – OSHA Recordable Case Rates

Automated Job Hazard Analysis AJHA 19 Results – FH Occurrence Reports

Automated Job Hazard Analysis AJHA 20 Results – Personnel Contamination Events Month (based upon Categorization Date) Number of Personnel Contamination Occurrence Reports per Month Avg = 4.0 (Jul 95 - Jan 97) Avg = 2.6 (Feb 97 - Oct 98) Avg = 1.5 (Nov 98 - Sep 99) Avg = 2.5 (Jun 01 - Dec 02) Avg = 0.4 (Sep 04 - Apr 05) UCL RL-PHMC Occurrence Reports for Personnel Contamination

Automated Job Hazard Analysis AJHA 21 Results – Employee Safety Concerns Number of Safety Related Employee Concerns Reported to DOE, FH and Sub Contractors

Automated Job Hazard Analysis AJHA 22 FH’s AJHA Process Available For DOE and Contractors  Miles Jaeger (509) or (509)  For Non-DOE Companies  Fluor Corporate Entity “Work Safe” website  Mark Hermanson (509) or (509) 

Automated Job Hazard Analysis AJHA 23 Questions ?