New Clerk Academy Tallahassee, Florida

An overview of the Public Records Modernization Trust Fund Presenters: Angela Vick, Clerk Citrus County Ken Kent, Executive Director Florida Court Clerks and Comptrollers

 Created by the Florida Legislature  1992 – Scrivener's error corrected - expanded use to “public records”  1995 – 4 year CIP required (FS 28.24(12)(d))  2004 – Additional service charge added for Court related expenditures and distribution guidance (FS 28.24(12)(e))  2009 – 10% of court related fines (FS 28.37) The history….

FS 28.24(12)(d) Non-Court related & (e) Court related (d) An additional service charge shall be paid to the clerk of the circuit court to be deposited in the Public Records Modernization Trust Fund for each instrument listed in s except judgments received from the courts and notices of lis pendens, recorded in the official records: 1. First page Each additional page (e) An additional service charge of $4 per page shall be paid to the clerk of the circuit court for each instrument listed in s , except judgments received from the courts and notices of lis pendens, recorded in the official records. From the additional $4 service charge collected: $.10 to FCCC for CCIS, $1.90-PRMTF, $2.00 to the County FS 28.37(2) Court related ……….10 percent of all court-related fines collected by the clerk, except for penalties or fines distributed to counties or municipalities under s (1)(b)3. or s (15)(a), shall be deposited into the clerk’s Public Records Modernization Trust Fund to be used exclusively for additional clerk court-related operational needs and program enhancements. Statutory References for Collections

$1.50 Fund$1.90 Fund10% of Fines Collected (Public Records)(Court-related Technology) HW/SWYes Maintenanc eYes IT StaffNAYes TrainingYes SuppliesNAYes Technical AssistanceYesNAYes Subject to Annual ReportingYes Notes: $1.50 funds may be used to modernize public records in all areas of the Clerk's office. The $1.90 is used exclusively for funding court-related technology needs of the Clerk. The 10% of fines collected revenue is not statutorily restricted. Permitted Uses

Reporting Requirements s. 19(f)(2), Art. III of the State Constitution requires Clerks to submit report to President of the Senate and Speaker of the House Report must: Itemize each expenditure made from the Trust Fund Show each obligation payable Show percentage of funds expended for the following categories: Equipment, maintenance of equipment, personnel training, and technical assistance Indicate the nature of the system each clerk uses

Accounting best practices External audit DFS audit Title IV-D Indirect Cost Study PRMTF Report

ANGELA VICK CLERK OF THE CIRCUIT COURT AND COMPTROLLER