Editing Basics Lesson 8

Skills Matrix SKILL #MATRIX SKILL 2.2.1Cut, copy, and paste text 2.2.2Find and replace text 4.1.1Insert building blocks in documents 4.1.2Save frequently used data as building blocks

Skills Matrix (continued) SKILL #MATRIX SKILL 4.1.4Insert fields from Quick Parts 5.1.1Move through a document quickly by using the Find and Go To commands 5.1.2Change window views

Using Quick Parts to Add Content to a Document USE BUILT-IN BUILDING BLOCKS Reusable pieces of content or other document parts Stored in galleries

Using Quick Parts to Add Content (continued) USE BUILT-IN BUILDING BLOCKS Sort by  Name  Gallery  Category  Template

Using Quick Parts to Add Content (continued) USE BUILT-IN BUILDING BLOCKS Insert tab, Text group, click Quick Parts button Quick Parts menu appears

Using Quick Parts to Add Content (continued) USE BUILT-IN BUILDING BLOCKS Click Building Blocks Organizer  Building Blocks Organizer dialog box displays

Using Quick Parts to Add Content (continued) USE BUILT-IN BUILDING BLOCKS Click building block to preview in pane

Using Quick Parts to Add Content (continued) USE BUILT-IN BUILDING BLOCKS Select building block and click Edit Properties Modify Building Block dialog box appears

Using Quick Parts to Add Content (continued) USE BUILT-IN BUILDING BLOCKS Click column headings to sort Select building block and click Insert button  Building block inserted into document

Using Quick Parts to Add Content (continued) Placeholder field for changeable data Automatically updated when document opened INSERT A FIELD FROM QUICK PARTS

Using Quick Parts to Add Content (continued) Insert tab, Text group, click Quick Parts button From menu, click Field INSERT A FIELD FROM QUICK PARTS

Using Quick Parts to Add Content (continued) Field dialog box appears INSERT A FIELD FROM QUICK PARTS

Using Quick Parts to Add Content (continued) Choose Category Choose Field name Choose Format INSERT A FIELD FROM QUICK PARTS

Using Quick Parts to Add Content (continued) Click OK  Field inserted into document INSERT A FIELD FROM QUICK PARTS

Using Quick Parts to Add Content (continued) Store frequently used information Quickly access information to use again CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content (continued) Select text Insert tab, Text group, click Quick Parts button CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content (continued) From menu, choose Save Selection to Quick Parts Gallery  Create New Building Block dialog box appears CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content (continued) Key information  Building block name  Gallery where block will appear CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content (continued) Key information  Category where block will be located  General description CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content (continued)  Template name for Save In  Options  Insert Content in Its Own Page  Insert in Own Paragraph  Insert Content Only CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content (continued) Choose Yes to save modifications CREATE YOUR OWN BUILDING BLOCKS

Copying and Moving Text Cut or copy multiple items to Clipboard Paste from Clipboard into documents USE THE CLIPBOARD TO COPY AND MOVE TEXT

Copying and Moving Text (continued) Select text or items Home tab, Clipboard group, click Cut Selection removed from document and placed on Clipboard USE THE CLIPBOARD TO COPY AND MOVE TEXT

Copying and Moving Text (continued) Select text or items Home tab, Clipboard group, click Copy  Selection remains in document, copied to Clipboard USE THE CLIPBOARD TO COPY AND MOVE TEXT

Copying and Moving Text (continued) Position cursor in document Home tab, Clipboard group, click dialog box launcher USE THE CLIPBOARD TO COPY AND MOVE TEXT

Copying and Moving Text (continued) Double-click selection to be pasted OR Click Paste All, all items pasted Click Clear All, all items cleared USE THE CLIPBOARD TO COPY AND MOVE TEXT

Copying and Moving Text (continued) USE THE CLIPBOARD TO COPY AND MOVE TEXT Position cursor in document Press Ctrl + P  Most recently copied or cut item is pasted

Copying and Moving Text (continued) Select text or item Click and hold selected text or item Drag to new position and release mouse button USE THE MOUSE TO COPY OR MOVE TEXT

Copying and Moving Text (continued) Pointer shows box while moving text  Text or item is moved from original position USE THE MOUSE TO COPY OR MOVE TEXT

Copying and Moving Text (continued) USE THE MOUSE TO COPY OR MOVE TEXT Select text or item Press and hold Ctrl key Click and hold selected text or item Drag to new position and release mouse button

Copying and Moving Text (continued) USE THE MOUSE TO COPY OR MOVE TEXT Pointer shows plus sign in box while moving text  Copy of text or item is placed in new position  Original text or item remains in initial position

Copying and Moving Text (continued) USE THE MOUSE TO COPY OR MOVE TEXT Text or item can only be copied or moved once  Not stored on Clipboard

Finding and Replacing Text Use Find command to  Search for specific text throughout document  Quickly move to particular word or phrase FIND TEXT IN A DOCUMENT

Finding and Replacing Text (continued) Position cursor at beginning of document  Home tab, Editing group, click Find button OR  Press Ctrl + F FIND TEXT IN A DOCUMENT

Finding and Replacing Text (continued) Find and Replace dialog box appears  Find tab FIND TEXT IN A DOCUMENT

Finding and Replacing Text (continued) Key text to search for in Find What box  Click Find Next to locate first instance  Click Find All, Main Document, to locate all instances  Press Esc key to cancel search in progress FIND TEXT IN A DOCUMENT

Finding and Replacing Text (continued) Click Reading Highlight, Highlight All  Each instance is highlighted throughout document  Not visible when printed FIND TEXT IN A DOCUMENT

Finding and Replacing Text (continued) Click More>> for additional search options FIND TEXT IN A DOCUMENT

Finding and Replacing Text (continued) Click Format  Select formatting options to include in search FIND TEXT IN A DOCUMENT

Finding and Replacing Text (continued) Click Special  Select additional options to include in search FIND TEXT IN A DOCUMENT

Finding and Replacing Text (continued) Automatically replace words or phrases with new text Similar to Find tab REPLACE TEXT IN A DOCUMENT

Finding and Replacing Text (continued) REPLACE TEXT IN A DOCUMENT Position cursor at beginning of document  Home tab, Editing group, click Replace button OR  Press Ctrl + H

Finding and Replacing Text (continued) REPLACE TEXT IN A DOCUMENT Find and Replace dialog box appears  Replace tab

Finding and Replacing Text (continued) REPLACE TEXT IN A DOCUMENT Key text to search for in Find What box Key replacement text in Replace With box  Click Find Next to locate first instance  Click Replace to replace first instance  Click Replace All to replace all instances

Finding and Replacing Text (continued) REPLACE TEXT IN A DOCUMENT Also search and replace  Formatting (bold, italics, etc.)  Special characters  Special elements (page breaks, tabs, etc.)

Navigating a Long Document Go To command jumps to specific  Page  Table  Graphic  Equation  Other item in document USE THE GO TO COMMAND

Navigating a Long Document (continued) Home tab, Editing group, click Go To button OR Press Ctrl + G USE THE GO TO COMMAND

Navigating a Long Document (continued) Find and Replace dialog box appears  Go To tab USE THE GO TO COMMAND

Navigating a Long Document (continued) USE THE GO TO COMMAND Select Go To What option Key specific information in Enter box Click Go To, Previous or Next button to move to location

Navigating a Long Document (continued) List of headings, structural view of document Use to navigate through document USE THE DOCUMENT MAP

Navigating a Long Document (continued) View tab, Show/Hide group, select Document Map checkbox USE THE DOCUMENT MAP

Navigating a Long Document (continued) Document Map appears Click heading in pane  Word jumps to corresponding heading in document USE THE DOCUMENT MAP

YOU LEARNED HOW TO: Use built-in building blocks Insert a field from Quick Parts Create your own building blocks Summary

YOU LEARNED HOW TO: Use the Clipboard to copy and move text Use the mouse to copy or move text Find text in a document Summary (continued)

YOU LEARNED HOW TO: Replace text in a document Use the Go To command Use the Document Map Summary (continued)