Local Programs “How To” Taylor Rossetti Local Government Coordinator Local Programs Team Sara Janes Local Programs Coordinator Mariah Johnson Local Programs Specialist Robert Rodriguez Local Programs Specialist Transit Programs Team Talbot Hauffe Transit Program Coordinator Robert Rodriguez Local Programs Specialist Vanessa Romero Transit Programs Specialist Joni Kithas-Harlan Transit Fiscal Consultant Cooperative Agreements Janice Burlew Cooperative Agreements Coordinator

This is why you are here today! What are Local Programs? ◦Transportation Alternatives Program (TAP) ◦Congestion Mitigation Air Quality (CMAQ) ◦Wyoming Rural Road Safety Program (WRRSP) ◦Industrial Road Program (IRP) ◦Commission Road Improvement Program (CRIP)

Things Have Changed! Google Documents Project Specific Streamlined One Point of Contact Electronic Be Patient With Us!

Reimbursement Supporting Documentation Copies of project invoices received from the Contractor or other vendors Copies of proof of payment for the invoices Copies of In-Kind donations (labor, equipment and/or materials charges credited to the project) - If applicable Copies of any other eligible costs incurred on the project, which can be supported by material documentation

In-Kind Match Definition: A third party donation of cash, real property, labor, materials or equipment provided to satisfy the non-Federal share requirements of a Federal-aid project. In-kind match must be eligible and allocable to the project and must be documented as generally specified in 23 U.S.C. 120, and in specific program guidance. A third party is an entity (other than a recipient, subrecipient or Federal agency) that is not party to a Federal-aid project agreement, but who may have an interest in the project. How to Document: Use prevailing wage and equipment rates Establish fair market values for materials Appraisal for land donations Requires: Prior WYDOT Approval Keep accurate records

Example of combined In-Kind and Cash Match: Actual Cash Outlay for Project (Construction contract) Value of In-Kind Donations/contributions Total Project Cost Federal Share ($110,000 x 80%) Non-Federal Share ($110,000 x 20%) Non-Federal Share (Local Match) Value of In-Kind Donations/contributions Cash Match Required (additional to In-kind) $110,000 $ 100,000 $ 10,000 $ 88,000 $ 22,000 $ 10,000 $ 12,000

Force Account Construction Force Account is construction work performed by the Public Entity (City/County) that receives the federal funds, which is a method other than contract awarded by competitive bidding. Reference: 23 CFR 635 Must be handled on a case-by-case basis. Force Account Requests must include:  description of work to be performed,  estimated costs,  estimate of Federal funds,  finding of cost effectiveness, and  supported by a Public Interest Finding Requires: Prior FHWA approval

Public Interest Finding Purpose: Documentation of a public body’s action authorizing the use of force account match (recipient time, equipment or material) or a proprietary product, in lieu of a competitive bidding process for the acquisition of materials and/or services.

Completion of the Job / Final Acceptance:  LPA will accept the job first  Make sure all requirements have been met  Contract is between LPA and Contractor  WYDOT will issue final acceptance and will then reimburse the final 10% of the total project cost.  As Grant Administrator, WYDOT has oversight

Local Programs Contact Information Sara Janes WYDOT Districts 2 & 5 Local Programs Coordinator Mariah Johnson WYDOT Districts 3 & 4 Local Programs Specialist Robert Rodriguez WYDOT District 1 Local Programs Specialist