2015 IRDR Briefing Texas Department of Information Resources Monday, October 26 th 2:00-3:00pm

Grab Tab Audio Pane Use Settings to configure and test audio and other preferences. Click arrow to expand and collapse control panel Click hand icon to raise/lower hand Control Panel Question Pane Enter questions here. Control panel options may vary slightly depending on webinar configuration. Attendee List See attendees on one tab, staff on another. GoToWebinar ® Attendee Controls October 26th, 2015 Texas Department of Information Resources 2015 IRDR Webinar Briefing 2

Asking Questions Key questions into the Question pane at any time – IRDR questions will be read aloud and answered at the next Q&A break – Some questions may be answered post-event – Summary of Q&A will be posted on IRDR site October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Welcome! Of the 121 registrations today – 102 agencies, 19 Institutions of Higher Education (IHE) Recorded webinar and Q&A summary will be posted on IRDR webpage following the webinar. CPE Credit October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

DIR Staff October 26th, Deborah Hujar Matt Kelly Endi Ollis Director of Planning & Policy IRDR Analyst SSP Team Lead Texas Department of Information Resources 2015 IRDR Webinar Briefing

Poll #1 Would you like to receive your agency’s 2013 IRDR? October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Agenda General Info – Q & A 2015 IRDR Content – Q & A Data Collection – Q & A Wrap up October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Higher Education Exemption Education Code, Section , exempts IHEs from the requirements of IRDR reporting, Government Code, Section , which means they are no longer required to: 1. submit the results of their IRDR, or 2. develop IR Corrective Action Plans to address non-compliance with state IR requirements. October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Background Government Code, Section & The IRDR is a standardized survey that:​​​​​​ – Measures an agency’s progress against the State Strategic Plan (SSP) – Confirms that the agency is in compliance with the state's IR-related statutes, rules, and standards – Examines how each IR deployment has supported the agency's mission, goals, and objectives What does DIR do with the results? October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

IRDR Goals 1.Make it more useful for agencies 2.Make it more useful for DIR and state leadership 3.Reduce reporting burden for agencies October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

IT Planning and Reporting Framework October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Poll #2 What is the extent of your previous IRDR involvement? October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

What’s New? Part 4: Major Databases and Applications Part 5: Optional Topic Evaluation Data collection portal – Archer Coming soon: Higher Ed Accessibility Survey October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

General Information IRDR Webpage Instructions Question Map State Strategic Plan Self-Reporting Sensitive Data Key Dates October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Question Map Example October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

General Info State Strategic Plan – New Plan will be published Nov 1 Changes to Part 3 – Alignment towards technology initiatives – Progress toward priorities Self reporting Sensitive data October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Key Dates Instructions Released – 10/06 Collection tool released – 10/20 Briefing webinar – 10/26 Submission deadline – 12/01 IR-CAP process Spring 2016 October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

General Info - Q & A October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Agenda General Info – Q & A 2015 IRDR Content – Q & A Data Collection – Q & A Wrap up October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Poll #3 About how many people in your organization will have some involvement in the 2015 IRDR? October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

2015 IRDR Questions 274 total (including optional, logic, and comment questions) 71 new questions 2011: : : 206 required – 2 Narrative Required – Not prepopulated October 26th, % Texas Department of Information Resources 2015 IRDR Webinar Briefing

IRDR Outline 2013 – Part 1: Agency Environment (163) – Part 2: Compliance (56) – Part 3: State Strategic Plan (18) – Part 4: Major DB and Apps (6) 2015 – Part 1: Agency Environment (170) – Part 2: Compliance (40) – Part 3: State Strategic Plan (27) – Part 4: Major DB and Apps (9) – Part 5: Maturity Evaluation (28) October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 1 – Agency Environment Deleted “Social Media” section Added “Data Management” section Removed significant portion of “Shared Networks” Added questions to “Contracting” – SB 20 October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 1 – Agency Environment October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 2 – Compliance with State Standards This part feeds into IR-Corrective Action Plan process (spring) Security (15q)  (7q) Accessibility (11q)  (6q) New requirement: – Each agency must comply with suggestions for agency cost savings provisions as defined in 1 TAC or 1 TAC (1,500+ employees) Click to the left of question number to get the hyperlink. Unanswered questions assumed “not in compliance.” October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 2 – Compliance with State Standards October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 3 – SSP Alignment Reliable & Secure Services – Security, Continuity of Operations, Connectivity Mature State IT Resources Management – IT Funding, IT Planning & Governance, IT Workforce Cost Effective & Collaborative Solutions – Legacy Modernization, Cloud Services, Shared Services Data Utility – Data Management & Governance, Open Data, Data Analytics Mobile & Digital Services – Mobile Applications, Digital Services, Internet of Things October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 3 – SSP Alignment October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 4 – Major DB and Apps Legacy Systems Study agencies exempted from completing Part 4 in Statute requires conducting inventory of major databases and applications for each IRDR. We will provide 2011 templates individually, which will be uploaded to the Archer portal with updates made. October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 4 – Major DB and Apps October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Part 5 – Optional Topic Evaluation October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

2015 IRDR Content – Q & A October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Agenda General Info – Q & A 2015 IRDR Content – Q & A Data Collection – Q & A Wrap up October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Poll #4 What are the benefits to your organization for completing the IRDR? October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Data Collection - Archer Demonstration Logging in Navigating dashboard & workspace Delegating Editing and saving progress Reviewing and submission Hints & Support October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Archer Login October 26th, URL: Instance: Texas Department of Information Resources 2015 IRDR Webinar Briefing

Dashboard October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Workspace October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Workspace (cont.) October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Delegating & Review October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Saving Progress When in doubt, click Save and Continue often! Click Save when done with the current screen If you close the browser or click the, any unsaved changes are lost No warning is given if you navigate away from unsaved changes October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Submitting October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Helpful Hints & Support Use the instructions document for recording responses Do not use your browser’s back button – press the x in the upper right Save often! Click the icon to the left of the questions number for help text Use IE for best results Use password reset if you forget your log-in info for portal for content October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Data Collection – Q & A October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Wrap up & Next Steps Submission Deadline Tuesday, December 1 st, IR-Corrective Action Plan process begins Spring Data entry will freeze upon submission. Updates can be made by contacting October 26th, Texas Department of Information Resources 2015 IRDR Webinar Briefing

Thank You For additional information contact: or visit our IRDR page on DIR’s website: