Do’s & Don’ts for a district’s Clean Audit By Steve Sanders, CPA Sanders, Bledsoe & Hewett CPAs,LLP

THE AUDIT What is it? Required each year by Statute A Financial Statement Audit  GAGAS, Internal controls and compliance  OMB A-133, Federal I/C and compliance  What to expect ? Be there for 1 to 2 days Asks questions, assess risk Run reports  What do I need to do to get ready? Be available, let staff know about audit Have requested items ready Don’t be scared, we’re there to help

Do’s & Don’ts for a Clean Audit  In General Is it a priority, important, care Have already got what it takes (policies & procedures)  Implement  Enforce From the top... Down Internal controls in place, and functioning COOKIES

Do’s & Don’ts for a Clean Audit  Cash, Investments, Revenue and Appropriations Reconcile bank statements to ledger Reconcile investments to ledger Receipt, code and deposit revenue daily Appropriations and supplementals Independent verification DRINKS {soft drinks}

Do’s & Don’ts for a Clean Audit  Purchasing, i.e. PO’s Requisition system Approval signatures Receipt of goods and invoices Issuance of payment Reconciling and closing PO’s

Do’s & Don’ts for a Clean Audit  Minutes Properly posting agenda Sufficient detail, with attachments Follow agenda Take all action in public meeting Members sign minutes

Do’s & Don’ts for a Clean Audit  Federal Programs A file for each program  Application  Final approval amount / allocation  Final budget  Signed claims for reimbursement  Expenditure report by project

Do’s & Don’ts for a Clean Audit  Payroll Contracts for all personnel Contracts are signed Contracts are approved by the board Reconcile to earnings report Reconcile the 941’s

Do’s & Don’ts for a Clean Audit Questions? Comments? Sanders, Bledsoe & Hewett CPAs, LLP (800)