How to Conduct Quality Contests Helen Chen, ATM-Silver/CL Sept. 4, 2005

SLIDE #2 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Speech Contest “A club may choose its contestants by whatever means the club desires.”

SLIDE #3 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Keys to a Successful Contest  Plan ahead for success.  Ensure fair, impartial judging.  Know the rules.

SLIDE #4 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Key points 1.Date/time, Location, Budget, agenda 2.Contest Committee  Contest Chair  Contest Master  Chief Judge, judges 3.Materials 4.Protests  Before announcing winners  Contest Master, Chief Judge

SLIDE #5 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Contest committee Contest Chair - Contest Master - Chief Judge Judges (area: 5, Div: 7, District: 9) Timer Counter - SAA - Receptionist - Test speaker (Evaluation contest) - Technician

SLIDE #6 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Contest Chair ~ President/EVP ~ presiding officer  Pre, post contest  Behind the scene Contest Master ~ Toastmaster ~ Master of ceremony  introduces speakers  Transition

SLIDE #7 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Materials printed Agenda Collect contest names and confirmation Contestant eligibility and originality forms Judging ballots Tie breaking judge ballot Timer’s record sheet Counter’s Tally Sheet Speaker order draw Certificates/Trophies (winners) Certificates participation (contestants) Certificates appreciation (judges, helpers) Prepared by: Contest Chair

SLIDE #8 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Materials printed Speech contest rules Timing equipment, Timing signals Table Topics question Target speaker (for evaluation contests) Prepared by: Contest Chair

SLIDE #9 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Contest Chair  Organizes contest team (venue, equipment, contacts)  Selects tie-breaking judge  s info to contestants / judges / helpers  Prepares materials, equipment, set-up  Contestant and Helper reminder  Speaker/judge eligibility, speaking sequence drawing  Pre-contest briefings (judges, contestants)  Accepts protests  Name list to contest chair EVP, Education Assist. Gov, Lt. Gov Education

SLIDE #10 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Contest Master 1.Prepares script 2.Contest opening 3.Announces -Speaking area, rules, timing -no photo, no phone rings, no interruptions 4.Introduces Chief Judge 5.Introduces contestants - “name, title, title, name” 6.One minute silence 7.Interviews contestants - club, speech, interesting topics 8.Announces winners 9.Appreciation

SLIDE #11 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 Chief Judge  Select judges carefully.  Selects one tie-breaking judge  Conduct briefings to judges F Timing is not considered  briefing for timer, counter  Timing + ballots => winner  Accepts protests

SLIDE #12 Helen Chen, ATM-S/CL How to conduct a contest Sept 4, 2005 More Tips for Great Contests  Insure everyone knows their duties.  Confirm contest date, time, and location.  Pay attention to judging and ballots.  Be familiar with contest rules  Start and end on time  Check equipment, microphone