© 2008 Prentice Hall | Pearson Education 1 Microsoft Office PowerPoint 2007 In Business Core Chapter 1 Basic PowerPoint

© 2008 Prentice Hall | Pearson Education 2 Objectives  Understand the importance of presentation skills required by business professionals.  Learn how to effectively plan, collect, and deliver proper information.  Explain the evolution of presentation tools.  Identify the basic functionality available when starting PowerPoint.  Explain how to create an effective outline in PowerPoint.

© 2008 Prentice Hall | Pearson Education 3 Introduction  Effective communication skills  Communication tool  Proper planning  Presentation failure

© 2008 Prentice Hall | Pearson Education 4 Business Communication, Influence, and Decision Making  Good decision making  Industry standard  Meaningful information

© 2008 Prentice Hall | Pearson Education 5 High Impact Communication and Decision-Making  Decisions can impact the economic well- being of the organization.  Information  Decision

© 2008 Prentice Hall | Pearson Education 6  PowerPoint training  Presentation skills High Impact Communication and Decision-Making

© 2008 Prentice Hall | Pearson Education 7  Presentation aids  Flip charts  Transparencies  Electronic presentation software PowerPoint – The Electronic Flip Chart and Transparency

© 2008 Prentice Hall | Pearson Education 8  Slides  Graphics and Charts  Bullets  Theme and Templates PowerPoint Concepts and Terminology

© 2008 Prentice Hall | Pearson Education 9  Microsoft Office Suite  Audio, video clips, and links  and Web Sites PowerPoint Concepts and Terminology (Continued)

© 2008 Prentice Hall | Pearson Education 10  Presentation length  Slide reading  Slide balance  Font sizing Common Mistake – Death by PowerPoint

© 2008 Prentice Hall | Pearson Education 11  Plan well  Four step planning process  Step 1:Objectives  Step 2: Audience  Step 3: Key messages/decisions  Step 4: Time Plan First, Validate, Then Create

© 2008 Prentice Hall | Pearson Education 12  Incomplete Planning  Required information  Four step planning process  Expectations  Outline Common Mistakes

© 2008 Prentice Hall | Pearson Education 13  The outline should have the following five sections:  Title  Agenda  Introduction  Body  Conclusion Creating an Outline

© 2008 Prentice Hall | Pearson Education 14  Audience up to speed  Introduction time  Wrap up Common Mistake – Spending Too Much Time on the Introduction

© 2008 Prentice Hall | Pearson Education 15 The PowerPoint Tour  Common look and feel  Blank presentation

© 2008 Prentice Hall | Pearson Education 16 Figure 1.1 Blank PowerPoint Presentation Current Slide pane Slides/Outline pane Notes pane Ribbon Quick Access toolbar Microsoft Office Home button

© 2008 Prentice Hall | Pearson Education 17 The PowerPoint Tour (Continued)  Quick Access Toolbar  Additional commands  Default commands  Relocation

© 2008 Prentice Hall | Pearson Education 18 The PowerPoint Tour (Continued)  Ribbon panel  Command groups  Tab  Some tabs and groups are displayed only as needed  Text block selection

© 2008 Prentice Hall | Pearson Education 19 Figure 1.2 Home tab

© 2008 Prentice Hall | Pearson Education 20 Figure 1.3 Insert tab

© 2008 Prentice Hall | Pearson Education 21 Figure 1.4 PowerPoint Slides View

© 2008 Prentice Hall | Pearson Education 22 Figure 1.5 PowerPoint Outline View

© 2008 Prentice Hall | Pearson Education 23 Video Workshop – Communication and Decision Making  The purpose of this workshop is to complete the four step planning process and create an outline. 1.Introduction to PowerPoint 2.Analyzing a Presentation Request 3.Compete the four step planning process 4.Create an outline

© 2008 Prentice Hall | Pearson Education 24 Exercise: Planning a Presentation Why Do I Need This?  Before you enter the business world, you will be required to deliver presentations in school.  This exercise is an example of the type you will receive as a student.  Go to FedEx Web Site. (  Using the Web Site, create a 15-minute presentation on how FedEx expanded their portfolio of services, why they were able to do that, and the impact to their business results.

© 2008 Prentice Hall | Pearson Education 25 Exercise: Planning a Presentation Why Do I Need This? (Continued) 1.Answer the following questions in the planning process:  What is the objective?  Who is the audience? (Hint: Is it the professor, the students, or both?)  What are the key messages?  How much time do you have? 2.Create an outline that covers the scope of the assignment in the allotted time.

© 2008 Prentice Hall | Pearson Education 26 Problem & Exercise What’s Wrong with this Presentation?  Read the Anecdotes “PowerPoint in Practice” in Chapter 1.  Create an outline that answers the following questions: 1.What are the objectives? 2.Who is the audience? 3.What are the key messages/decisions? 4.How much time do you have?

© 2008 Prentice Hall | Pearson Education 27 Problem & Exercise What’s wrong with this Presentation?  Questions for Discussion 1.Which planning steps did the sales rep either violate or completely ignore with their original methods? 2.What potentially bad business decisions could have been made by the area manager due to the poor communication in this situation? 3.How will you know if the area manager’s objectives or needs change? 4.What other business or academic scenarios can you think of that could benefit from creating a standard, reusable presentation?

© 2008 Prentice Hall | Pearson Education 28 Conclusion  Effective presentation skills are required by business professionals.  Talking to whom is requiring the presentation is the key to proper planning, collecting. and delivering effective presentations.  Creating an outline after following the four step planning process is required.  PowerPoint is a part of the Microsoft Office suite that provides a consistent look and feel across applications.