Super User Forum 11 th July eWIN Super User Forum 11 th July 2011

forng A short guide on how best to use the online Workforce Information Portal >>

The electronic Workforce Information Network portal  North West NHS workforce-focussed portal developed to support delivery of QIPP and other challenges  Developed and co-produced by NHS North West with NW HRDs, workforce planners and finance colleagues  A resource to underpin the wider quality drive and provides a platform to share knowledge and generate innovation / ideas about new ways of working eWIN is...

 Launched 1 st June 2010 following trial period (with 11 NW organisations)  A subscription based portal owned by the members for members  All NW NHS organisations signing up to AQuA (Advancing Quality Alliance) are automatically members of eWIN  Non-AQUA members pay £2k a year to join eWIN  Members agree to submit two good practice case studies each year  Work taking place to widen access to; local authorities, HEIs, social care organisations etc Introduction

 Benchmarking: Online access to a core set of workforce benchmarking metrics, data modelling and diagnostics.  Knowledge Exchange: Access to qualitative workforce information and documents, unique north west case studies, Hot Topics (e.g. Occupational Health in the North West; Workforce Planning in the north west)  Links to workforce-related sites, tools and best practice - 70 sites and rising  Members Forum for secure discussion of key topics of interest  News: daily updates on issues relevant to the Workforce and HR communities  Events Calendar: links to a whole range of events with details of how to register  Monthly Bulletin: to all registered users eWIN Offers...

More Information

More Benchmarking Metrics

More Knowledge

Some questions users might use eWIN to answer: 1.What happens if…..? 2.How much can we save if…? 3.Where can we make changes that will make a real difference? 4.What learning can we adopt locally? 5.Where is the evidence? 6.Who can I speak to?

 95% of NW NHS organisations are eWIN members  Steady increase in registered users – Over 1000! Membership

Increased Usage

Working smart on workforce NHS North West’s eWIN portal is helping 80 per cent of local health service organisations to access important workforce and benchmarking data. Even small improvements in productivity can have significant impact and NHS North West’s Workforce Information and Networking portal eWIN was designed to help organisations plan workforce configurations and improve efficiency, productivity and use of resources……………………………. Full article at 6/Health_Service_Journal_Features_eWIN 6/Health_Service_Journal_Features_eWIN 18 November 2010 National Interest

 eWIN continuing to evolve and develop- e.g. strengthening social care, local authority/public health links and information  Continual review of content in the light of policy developments  Continually updating and expanding Benchmarking and Knowledge Exchange material  Expanding access to non-NHS NW organisations  Positioning eWIN to become the NW “one-stop shop” for workforce information and resources Next Steps

General Enquiries: Membership Enquiries: Case Study Enquiries: Contacts

Super User Forum 11 th July eWIN Super User Forum 11 th July 2011

What do Super Users do? Register members on behalf of their Trust Help champion eWIN within their Trust Encourage people to submit knowledge exchange documents and case studies Act as key points of contact Communicate with eWIN to improve the functionality of the site for all members Role of Super Users

Super Users have the ability to: Accept/Decline New Users Control the level of access individual users have to; benchmarking, knowledge exchange and the forums Communicate with one another on the eWIN forum to share ideas/seek advice Administration Area

You will receive an once someone registers for an account To approve/reject their request, sign into eWIN, click on your own name and go into pending registrations From here you can grant different levels of access Clicking approve will automatically send them an with their username and password. Clicking Reject will send them an advising them that their registration request has been denied. It will also provide your address Pending Registration Page

Why doesn’t everyone get full access? eWIN contains sensitive information, particularly within benchmarking. Therefore access should be restricted where appropriate. How do you determine individual levels of access? Look at the person’s address. Use your judgment,based upon why users have stated that they need access Seek further advice from the eWIN team if you are unsure Levels of Access

Existing Users Page The Existing users page lists all users within your organisation. From here you can modify :- Levels of access addresses Job titles

Removing Users To remove a user from eWIN or to transfer them to another organisation please with Full Name Username ( address) It is important that you do this, to avoid your Trust having low usage in comparison to falsely high membership.

Championing eWIN How might you champion eWIN throughout your Trust?

How might you encourage submissions to:- Knowledge Exchange - Case studies - Hot Topics - General documents News Events Forums Encouraging submissions

Super User Forum Chair: eWIN Team: Contacts