Scan Strategy. Scan Scenario 1 - All Practical in small practices/implementat ions (thin charts) All documents immediately available in EMR No paper chart.

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Presentation transcript:

Scan Strategy

Scan Scenario 1 - All Practical in small practices/implementat ions (thin charts) All documents immediately available in EMR No paper chart Work effort/cost is exponential Effort spent on documents/charts which may never be used

Scan Scenario 2 – Scan from Go Live Forward No upfront cost/work effort No effort spent on patients who don’t return No effort spent on documents which aren’t referenced Paper chart still exists for short-mid future No immediate benefit from information at Go-Live being accessible

Scan Scenario 3 – Schedule Scanning Schedule Patients eCharts have immediate accessible documentation Effort minimized to only scan charts of patient who are returning No information readily available for 1 st visit unscheduled patients Additional work effort prior to Go-Live in pulling charts

Filing Scenario 1 – Scan All, File all to Document Type Every document is in the EMR filed under the paper document title Information more easily referenced No consensus of tabs necessary amongst practices Less build setup time per practice Chart Structure is enterprise wide Takes scan staff more time to file

Filing Scenario 2 – Scan All, Partial Document Filing Minimizes work effort Frequently reference documents are easily accessible Documents that aren’t filed to document level can always be filed to document level later Documents that aren’t expected to be referenced aren’t filed to the document title initially

How Bar Coding Can Help – Future Documents Filing to document type is automatic based on bar code Master forms and master documents can include bar code Consideration – bar codes need to be implemented on forms

How Bar Coding Can Help – Existing Documents Practices can choose what documents they bar code Document type filing is automatic to the scan process for documents that are stickered Frequently referenced documents are immediately available upon Go-Live Cost and effort to sticker existing documents Documents that practice choose not to bar code will have to be filed manually