 Mission: To reduce the impact of substance abuse and mental illness on America’s communities  Roles: ● Voice & Leadership ● Funding-Service Capacity Development ● Information/Communications ● Regulation and Standard Setting ● Improve Practice  10 Strategic Initiatives SAMHSA’s Direction 2

 Behavioral health is essential to health ● Improves health status ● Lowers costs for families, businesses, and governments  Prevention works  Treatment is effective  People recover SAMHSA Key Messages 3

 People ● Stay focused on the goal  Partnership ● Cannot do it alone  Performance ● Make a measurable difference SAMHSA Principles 4

The Road to Better Data: A CSAP Grantee/Contractor Cleaning Sheet Training Data Analysis Coordination and Consolidation Center Data Management Team and the Data Information Technology Infrastructure Center 2010 Annual Webinar November 17 and 18, 2010

6 What is the DACCC? DACCC = Data Analysis Coordination and Consolidation Center  Manages the cleaning and organization of CSAP data  Supports the identification and implementation of performance measurements (e.g. GPRA, PART, NOMS)  Develops and produces CSAP’s accountability, analytical, and management reports  Produces one time analytic reports  Identifies gaps where data is needed  Provides training and technical assistance to CSAP staff, contractors, and grantees on data requirements

7 CSAP Data Lifecycle

8 Who is the DACCC? Data Management Team (DMT) Data Infrastructure Data Processing Master File Development Data Analysis Team (DAT) Measure Development Instrument Development Statistical Analysis Report Development

9 Data Quality Issues DACCC Conclusions CSAP Decisions Federal Funding

10 Cleaning Process

11 Why Use Cleaning Sheets? Identify errorsResolve errorsImprove quality

12 Cleaning Sheet Format Five Tabs/Worksheets include: 1.How to Use this File Tab – Directions specifically for each tab

13 Cleaning Sheet Format 2.Response Required Tab  Please review and complete this tab  Answer questions in the “Grantee Response” column  Respond within required time frame to avoid DMT implementing default solution  DITIC will describe later in the presentation how data changes are made on the portal.

14 Cleaning Sheet Format 3.Information Only Tab  No response required for this tab  Contains a summary of data cleaned by DACCC 4.Details for Data Managers Tab  Optional tab  Contains very detailed information about each record and variable where an issue occurred 5.Additional Details Tab  Optional tab  Contains information that could not be placed on the Details for Data Managers Tab for space reasons

15 Cleaning Sheet Overview

16 Frequently Asked Questions  Is this required?  Yes, if you are…  An active grantee, contractor, or a grantee with a no-cost extension and  Your cleaning sheet has issues listed on the Response Required tab  There were no questions for me on the Response Required tab, do I still submit the cleaning sheet?  No, the cleaning sheet does not need to be returned

17 Frequently Asked Questions  What if I don’t get a cleaning sheet?  Check your SPAM folder  Place DMT’s addresses on your SPAM safe list  Program specific addresses – – – – – –  DMT’s domain: mjdatacorp.com  WebEx account:

18 Frequently Asked Questions  Who does the cleaning sheet go to?  The official contact person registered with CSAP  Where do I send the completed cleaning sheet?  See tab 1 of the Cleaning Sheet  How often will I receive cleaning sheets?  Twice per year  What if I have more questions?  Please send them to your programs cleaning sheet listed on the previous slide

19 Dates to Remember  When do I need to send the cleaning sheet back? Program Cleaning Sheets Released Portal Opens Cleaning Sheet Responses Due Portal Closes Border InitiativeJanuary 4N/AJanuary 19N/A Block GrantTBD CAPTJanuary 4N/AJanuary 19N/A Faith BasedJanuary 4N/AJanuary 19N/A FASDJanuary 4N/AJanuary 19N/A HIV Cohort 6, 7, & 8December 2 December 17January 3 MEIJanuary 4N/AJanuary 19N/A Meth 3December 2 December 17January 3 Native American Center for ExcellenceJanuary 4N/AJanuary 19N/A Partnerships for SuccessTBD Prevention FellowsJanuary 4N/AJanuary 19N/A SPFASJanuary 4N/AJanuary 19N/A SPF SIG Cohorts 1 & 2January 31N/AFebruary 14N/A SPF SIG Cohorts 3 & 4 CLI, GLI, & PLI November 17 January 21 Portal will not be opened this round December 8 February 11 Portal will not be opened this round SPF SIG Cohorts 3 & 4 Community Outcomes November 17 January 21 Portal is always open December 1 February 4 Portal is always open UDPEIJanuary 4N/AJanuary 19N/A

20 DMT Program Contact Information ProgramAnalystPhone Number Block GrantCandice CAPTAniela Faith BasedAniela FASDAniela HIV Cohort 6, 7, & 8Bob Border Initiative Jessi MEIAniela Meth 3Bob Native American Center for Excellence Jessi Partnerships for SuccessJessi Prevention FellowsJessi SPFASAniela SPF SIG Cohorts 1 & 2Jessi SPF SIG Cohorts 3 & 4Jessi UDPEICandice

Data Changes in the Prevention Management, Reporting, and Training System (PMRTS) Data Information Technology Infrastructure Center (DITIC)

22 DITIC Support  Support Site   For support while using NOMS  Call: DITIC-4-U ( ) -OR- 

23 DITIC Support Site  To access this PowerPoint on the DITIC Support Site, use this link:  Default.aspx Default.aspx  Then click “library”