Land Records & Land Revenue Administration Initiatives taken and Standard Procedures defined by Government of Gujarat C.L.Meena (IAS Retd.) President, Gujarat Civil Services Tribunal

Land Revenue Administration

Key Features Knowledge of Laws , Acts & Policies pertaining to Land Revenue Administration Training & Development Implementation Monitoring

Talati Manual Published on 21st December 2008 with 200 pages divided into 40 chapters

Mamlatdar Manual Published on 1st April 2007 with 386 pages divided into 39 chapters

Prant (sub divisional magistrate) Manual Published on 1st April 2006 with 182 pages divided into 36 chapters

Collector Manual Published on 16th April 2012 with 548 pages divided into 64 chapters

Collector Manual was launched by honorable Prime Minister during his tenure as Chief Minister of Gujarat

Objectives of Collector Manual To make the administration more sensitive towards the emerging needs of people and to inspire confidence Promotion of efficiency in subordinate staff/officer and to sustain confidence in leadership. Streamlining and enforcement of procedures & Leadership strategies for public oriented governance Administrative supervision and control, record keeping, well being and welfare of people.

Collector Manual Collector manual covers- Revenue ,Land Acquisition, Stamp duty, Registration, Survey & Settlement, Land Reforms, etc with provision and procedures. Powers given to Collectors under various Laws, Acts and Rules. Duties of Collectors for citizen centric administration and role as a district coordinator. Control over other offices in his jurisdiction Disposal of issues within the defined time frame Updating of land records and ensuring better protection of the same Fundamental and important aspects of Land Revenue and its management along with the role of concerned officers and their powers and duties. Inspection - subordinate staff and offices. Land and Revenue administration, updating and maintenance of revenue record.

Collector Manual ( continued….) Powers delegated to Collectors under various acts of State and Central government as - Bombay Police Act, Prevention of Anti- social activities Act, 1985 (PASA) (Collector) Essential commodities Act, 1955, Stamps Act ,1958, Registration Act, 1908, Entertainment and Luxury Act, 1977, Mines and Mineral Act and Rules, Entertainment Act, Arms Act, 1959, Labour Act, Child worker Act Bonded Labour Act, 1976 Poison Act, 1919, Prevention of Atrocities Act, 1989. Defense of India Act, 1980, Explosive Substance Act, 1984, Petroleum Act, 1934, Press and Registration Act, 1967, Bombay Prohibition Act, 1949, Public Premises Act, Rent At, 1974.

Compilation of Government Resolutions and Circulars All the policy level decisions, resolutions and circulars by the government from the time of greater Bombay state till now, were compiled and published in the year 2012. 20 books consisting of 18 subjects with 6000+ pages were published

Training From 16th September 2005 onwards At SPIPA, training was conducted on a regular basis for Revenue officers including Deputy Collectors, Mamlatdars and subordinate staff. Every revenue officer had to undergo training at least once in 2 years. Training material were prepared, published and provided to all the participants. Special Training programmes were organized in context to Land Acquisition, E-dhara , ATVT and Survey & Settlement.

Seminars and Conferences On a regular basis, Collector’s Conference was organized from 1st July 2006 onwards- Collectors Conference on monthly basis- third Thursday of every month. Regional seminar for Collectors, Deputy Collectors and Mamlatdars – on Quarterly basis.

35 statements for collectors On 6th Nov 2006, - 35 formats were defined which all the Collectors have to submit online along with their monthly diary. The 35 formats includes: Tour, Audit- Village records, Disposal of pending applications, court-cases and pending files, Encroachment on Government lands, Revenue recovery, Entries in Record of Right, Conversion of Lands for non-agriculture purposes, Inspection of subordinate offices and own office, Matters pertaining to Tribal lands, Promulgation of revenue records, classification of records & land acquisition cases, etc.

Inspection Every year - Inspection of all revenue offices. Inspection of Collector, Prant, Mamlatdar, City Survey & Land Acquisition Officers. Yearly programme - prepared by Revenue Inspection Commissioner Revised Inspection guidelines were prepared and issued on 19th June 2005 for Inspection of Revenue offices.

Janseva Kendra Checklist Book Published on 15th November 2008 with 642 pages divided into 91 checklists

Citizen Centric Services Jan Seva kendra - at all the Mamlatdar offices to provide all types of application forms to citizens. To have similar procedure in all the Jan Seva Kendras Revenue Inspection Commissioner have prepared application forms covering 91 subjects including the documents to be submitted with the application forms and check list. The Booklet published also indicates the time limits for disposal of the application forms.

ATVT Manual Published on 27th January 2012 with 528 pages divided into 20 chapters

ATVT ATVT is a single window system for citizen services at Taluka Level started in 28th April2011 Around 201 Lakhs + application are received and disposed off at ATVT JSK. 309 Public Delivery JSK Centers. 193 + Citizen Services of various departments. 32 daily services (to be disposed off same day) For smooth functioning of ATVT scheme, a manual was prepared & published and was launched by honorable PM during his tenure as CM of Gujarat

ATVT – An Approach To empower Taluka Leadership create a Taluka team at par with district team enable them in risk taking capacity. To be the development catalyst To institutionalize the Taluka campaigns for better future governance. To provide “ maximum governance minimum government”

ATVT – An Approach Use of information technology(ICT) and geographical information system (GIS) for planning and selection of works. Creation of GIS based unified Taluka portal for effective planning. Single asset directory linked with GIS information system Creation of uniform MIS system for all schemes and all departments. Single window System at Taluka.

Gujarat’s Pride… ATVT is a single window system for citizen services at Taluka Level. Around 201 Lakhs + application are received and disposed off at ATVT JSK. 309 Public Delivery JSK Centers. 193 + Citizen Services of various departments. 32 daily services (to be disposed off same day)

Land Records in Gujarat

e-Dhara Primary objective Complete Computerization of Land Records across the state Leading objectives Elimination of manual records Computer controlled mutation process Self sustainability e-Dhara manual was prepared and published

e-Dhara Manual Published on 27th January 2012 with 72 pages divided into 13 chapters

e-Dhara Manual Records of Right (ROR) is replaced by e-Dhara since 2005 Computerized ROR i.e. Village form 7/12, 8a & F6 Computerized ROR available at all e-Dhara Kendras and village panchayats (e-Gram Centers) Computerized ROR can be accessed online through the web portal E-Dhara recognized and awarded by Computer Society of India (CSI) in 2006 and 2011 Bank loan entries in ROR done through respective banks Land acquisition and order entries done through concerned offices

SMS Alert An applicant receives SMSes at five stages: 1st when application is received at e-Dhara centre and a computerized receipt is generated. 2nd when entry number is generated 3rd when 135D notice is generated 4th when S form is generated 5th when Entry decision is in effect

Cost effectiveness Monthly approx. 48 lacs copies of ROR have been issued @Rs.5/- per copy aggregating Rs.2.4 crores Amount itself sufficient for the self-sustainability of the project. Gujarat has yet not started taking any charge for mutation application. All staff engaged in the project are government staff

Status Copies of ROR- Approx. 48 lacs per month Internet Access of ROR- Approx. 7 lacs per month Mutation Entries - Approx. 1 lacs per month Auto Mutation- Approx. 6000 per month Total ROR(e-Dhara) in 2014 : 3,96,74,486 Total ROR(AnyRoR) in 2014 : 1,36,13,991 Total Mutation Entries in 2014 : 11,43,398 Total ROR(e-Dhara) : 25,91,95,419 Total ROR(AnyRoR) : 4,63,14,442 Total Mutation Entries : 1,15,29,172

Modules of e-Dhara application Web-Bhulekh – https://e-dhara.gujarat.gov.in AnyROR@Anywhere – https://anyror.gujarat.gov.in Resurvey– https://resurvey.gujarat.gov.in

Registration of Documents. Since 2007, working in 150+ SRO Software, Training and support provided by NIC Space and working environment provided by the department Working staff, computers and other necessary devices are provided by department Document registration process includes capturing photo and finger print, scanning and issuing certificate.

A central solution for Property Registration Pre-valution Ownership verification by photo and finger print authentication for agricultural land Market value/ Stamp Duty calculation based in Ready Recknor ( Jantri ) e-stamping counters at each office. Receipt generation for registration fees, allotment of document number. Capture Photo and Thumbprint for all parties. Scan the registered document Auto Mutation Generation on final order for agriculture property.

e- Jamin ‘e-Jamin’ is an Integrated system of : ‘e-Dhara’ (Land Records Management) ‘Garvi’ (Registration Department) Survey Settlement Civil Supply (Ration Card) and other applications Initiated in June 2010.

Re - Survey

Re- Survey The original survey for the areas under present State of Gujarat had been carried out from 1880-1915. The technology used for the survey was chain and cross staff. The measurements for each field were written on a paper which is known as the Tippan for that particular parcel of land. The area based on the measurements taken for the land parcel was calculated manually by using a ready reckoner. What was lacking was the accuracy with regard to the measurements. The survey of lands which was done with the help of technology available at the time - had its own limitations.

Re- Survey (continued …) State is playing a lead role in carrying out re-survey of lands using sophisticated and latest land survey technologies like Differential Global Positioning Systems (DGPS) , Electronic Total Station Machine (ETS), Digital Leveling Machine Network based RoR Software (NIC software) and G.I.S. based spatial data processing software (IGIS software). Digitized records will be generated after 100% survey of all agriculture lands. With a view to facilitate the achievement of the physical targets of the resurvey programme- the Re-survey Manual was prepared and published The Re-survey Manual contains details and clarifications – Tasks and duties of officers at various levels . Time frame with respect to reporting structure Reporting format All the new records will be digitally maintained. Hence comparison and checking of the old record with the newly generated data and its reconciliation is of utmost importance.  

Re-Survey Manual Published on 24th May 2012 with 294 pages divided into 15 chapters

Re- Survey Manual Manual covers: Pre-survey activities, utilization of ROR data for re-survey work and data entry Establishment of Ground Control Network ( GCN) Planning for Re-survey and approval of GramSabha Detailed measurement of Land Preparing final revenue record and its checking Promulgation of Revenue records Re-survey using Computerized Land Records Legal provisions for Resurvey under Laws and Rules Draft tender for Re-survey

Salient Features of Re-Survey in Gujarat State server based 100% Computerized & Digitized records Textual & Spatial records are integrated New ROR with Land Parcel Map Survey is carried out as per ground reality All features and more than 100 land use are covered Customized GIS software as per NLRMP guidelines

Re- Survey data Figures at a Glance Name No Districts 33 Taluka 247 Villages 18626 Land Parcels + Sub Divisions 1.18 crore Area ( sq. km) 1,96,000 sq. km. Area under Re-Survey 1,60,000 sq. km. Years 5 – 6 Budget Rs. 400- 450 crore

Re-Survey Methodology 100% ground truthing methods using DGPS & ETS Best Accuracy among all three land survey methodology

Scope of Re-Survey Pre Survey Activities Survey Activities Post Survey Activities Deliverables

Ground Survey Create Form A Objection Handling Fix Geo-Reference Points & Boundary Points Carryout Corrections in Map & VF 7/12 Create Form A Obtain KJPs and VF 7/12 Pre-Survey Activities Pointing on Satellite Image Field selection of locations Primary Control Survey Carryout Field Survey using DGPS/ ETS Secondary Control Survey Monumentation of Controls Tertiary Control Survey Objection Handling Publication of Records Village Map & LPM Generation Incorporation of Field Meas. (Form B) Final Village Maps & LPM’s (Form C) Adjudication Creation of Seamless Data Print Registers & Final Village Maps Issue of Notices

Establishment of Ground Control Network As per the guideline of NLRMP 4 Layer of Grid Grid Observation by DGPS for required time in static mode ( 72 hours – 12 hours – 4 hours) Joining of District level point with State level point & adjoining district points ICONIC point in every district Special GR for protection of Grid Stones GCN completed in all 15 Districts

Gujarat State Master Control Point

Area of Interest point at Khambhisar , Sabarkantha ( now Arvalli ) District

16 x 16 km Primary Grid

Tertiary Benchmark 1 x 1 Sq. KM

Pre Survey Activities

Outcomes expected by GDPS survey Geodetic network with co-ordinates and sketch of the control points showing their description and location. District map, Taluka maps, village maps and Land Parcel Maps with lat-long. The map projection and coordinates of the control points will be in UTM grid and WGS 84 datum.. district digital database with layers of various topographical details. Digitized copies of the Village maps showing features like Survey No. , National level unified Village code Village map with National mapping policy & land use pattern with unique feature code

Post Survey Activities Issue of Notices Inviting Objections Redressal of Objection Promulagation of Record

New Format of ROR Village Form 7 with Land Parcel Map

Re-Survey progress as on 1-11-2015 Survey Completed Villages 13353 Final Record Prepared 6097 Total Villages 18356 Total Tehsil 248 Record Promulgated2692

Hon’ble Prime Minister Shri. Narendra Modi -exploring ETS

Thank You