Word Lesson 6 Working with Graphics

Working with Graphics Graphics—pictures that help illustrate the meaning of text and make the page more attractive You can add predefined shapes, diagrams, and charts as well as photographs and drawings. You can also use Word’s drawing tools to create your own graphics and add them to your documents.

Page Layout tab>Page Setup group>Columns button Creating Columns Sometimes a document can be more effective if the text is formatted in multiple columns. Ex) Newsletters Page Layout tab>Page Setup group>Columns button

Adding Borders and Shading to Paragraphs Borders around a paragraph draw the reader’s attention to the paragraph. A border can appear on all four sides, on two sides, or on one side of the paragraph. Home tab>Paragraph group>Borders button To change the border style, click Borders and Shading on the menu to open the Borders and Shading dialog box. You can also add shading or patterns to a paragraph or lines of text.

Adding Borders and Shading to Pages Page Layout tab>Page Background group>Page Borders button This opens the same Borders and Shading dialog box you used to add borders and shading to paragraphs except the default in the Apply to box is Whole document, and there is an additional Art box at the bottom of the middle section of the dialog box. In the Art box, you can choose graphics to use as a border. As with a paragraph, you can add page borders to any or all sides of a page.

Understanding Objects Object—anything that can be manipulated as a whole, such as clip art or another graphic You can insert, modify, resize, reposition, and delete objects in documents. You can cut, copy, and paste objects the same way you do text, using either the Cut, Copy, and Paste commands or by dragging and dropping the selected object.

Inserting Clip Art Clip Art—graphics that are already drawn or photographed Insert tab>Illustrations group>Clip Art button In the Search for box, type a word or words that describe the type of clip art you wish to insert. These words are called keywords. By default, Word will search all clip art on your computer as well as on Microsoft Office Online, a Web site maintained by Microsoft that stores thousands of pieces of clip art.

Selecting an Object To manipulate or modify an object, select it first. selection rectangle—box with small circles at the corners and small squares on the sides sizing handles—small squares and circles; drag to resize the object. Rotation handle—green circle you can drag to rotate the object

Resizing an Object Aspect ratio—relationship of the object’s height to its width drag a corner sizing handle (one of the circles) to change the object’s height and width proportionately drag a side sizing handle (one of the squares) and it does not maintain the ratio

Repositioning and Removing an Inline Object inline object—it is treated as if it were a character in the line of text You can apply paragraph formatting commands to the paragraph that contains the inline object; for example, you can use the Align commands to change its alignment.

Wrapping Text Around an Object To save space and make a document look more professional, you may want to wrap text around an object. To do this, you need to change the inline object to a floating object. floating object—acts as if it were sitting in a separate layer on the page You can drag a floating object anywhere on the page. Select the picture>Arrange group>Text Wrapping button

Recoloring Pictures You can change the brightness or contrast, or recolor an image all in one shade or with a washout (very light) style. Format tab>Adjust group>click the Brightness or Contrast button>then click a percentage to adjust the settings Also in the Adjust group, you can click the Recolor button, and then click a style to recolor the image all in one shade.

Inserting Pictures Insert tab>Illustrations group>Picture button The picture is inserted as an inline object at the location of the insertion point. You can then change the object to a floating object if you want, as well as resize and reposition it.

Drawing Shapes To create your own images, Insert tab>Illustrations group>Shapes button Adding Color and Style to Drawings: To fill with a different color--Shape Fill button To change the line or outline color--Shape Outline button

Drawing Shapes (continued) Adding Text to Your Drawings: Right-click, and then click Add Text Adding Callouts to Your Drawings: A callout is a special type of label in a drawing that consists of a text box with an attached line to point to something in the drawing. To add a callout, click one of the callout buttons on the Shapes menu, and then type the callout text in the callout shape.

Creating Diagrams and Charts with SmartArt Diagrams and charts—visual representations of data In Word, you can insert diagrams and charts quickly using predesigned drawings called SmartArt. Examples of SmartArt: Cycle, Radial, Pyramid, Venn, and Target diagrams, and Organization Charts

Creating Diagrams and Charts with SmartArt (continued) Add Text to a SmartArt Graphic: click in each box in the graphic and start typing to replace the placeholder text Modify a SmartArt Graphic: You can resize SmartArt graphics. You can change a SmartArt graphic from an inline object to a floating object. You can add an outline and a colored fill to the entire graphic. You can change the look and structure of a SmartArt graphic by using the many commands available on the SmartArt Tools contextual tabs.

Creating WordArt WordArt—stylized text that is treated as an object Insert tab>Text group>WordArt button Change the WordArt style, color, and outline color by clicking buttons on Format Tab>WordArt Styles group Change WordArt Shape button in the same group Drag the sizing handles to resize WordArt